Transcript Baan Mail Merge 7.1

b2Email Standard 7.2
Send E-mail, Print and Archive Baan and ERP LN
reports in PDF, RTF, CSV, XML, BPF, TXT, HTML
formats to your business partners, in a nightly job!
The Problem
Working with documents
• Company’s daily challenge to auto-distribute
mass number of documents and reports:
– Different types of reports, such as purchase orders,
invoices and quotations need to be sent to either
inside the company or to business partners
– Performing this process in reliable, speedy and easy
way
The Problem
Working with documents
• The demands of every modern enterprise boils
down to:
– Improve customer/vendor communications
– Improve cash flow
– Spend less money doing it
– With no complications
The Solution
b2Email Standard
Purchase Orders
E-mail
Invoices
Order
Acknowledgments
Print
Reminders
Archive
b2Email Standard Allows you to archive, print or send Baan Reports by email to anyone at anytime, including nightly jobs - in PDF, RTF, CSV, XML,
BPF, TXT, HTML or in the e-mail body.
How b2Email Standard Works ?
Sending Modes
b2Email Standard works in three modes:
Manual Mode
Automatic Mode
From a Program Script
How b2Email Standard Works ?
Print to b2Email Device – Manual Mode
b2Email
Device
E-mail
Addresses,
File Types
and other
options
How b2Email Standard Works ?
Automatic Mode
Defines the
recipients of
each report
and sends a
message
Every time this
report is run to
the b2Email
device, it is sent
to the e-mail
address defined
by the broker.
How b2Email Standard Works ?
Defining Groups
You can send
your report to a
pre-defined
group
How b2Email Standard Works ?
Automatic Mode
This is very
useful for
nightly
jobs run in
batch!
If a report is defined in the b2Email broker session, the b2Email device will
pick the broker definitions to automatically e-mail, print or archive the
output coming out of Baan.
How b2Email Standard Works ?
From a Program Script
function main()
{
long reportnr1
spool.fileout = "Auto“ |* Parameters for the device
spool.report = "rtcmcs044501000“ |*The name of the report
spool.device = "STD72“ | *The name of the device
spool.open( "", spool.device, 0) | *Activate report
reportnr1 = brp.open(spool.report, spool.device, 0) |*Query to select
records for the report
if reportnr1>0 then
select * from tcmcs045
where tcmcs045._compnr = 550
selectdo
brp.ready(reportnr1)
endselect
brp.close(reportnr1)
endif
spool.close()
}
The following is a
sample script for calling
device “STD72” from a
program script
How b2Email Standard Works ?
Sending Formats
b2Email can e-mail reports submitted in one of the following
formats:
As Body of the E-mail
PDF File
RTF File (for MS-Word)
ASCII File
How b2Email Standard Works ?
Sending Formats
b2Email can e-mail reports submitted in one of the following
formats:
BW Print File (Baan Native format)
CSV File (For MS-Excel)
XML File
HTML File
How b2Email Standard Works ?
Sending Formats – Body
Report sent as a body in the e-mail message
How b2Email Standard Works ?
Sending Formats - RTF
RTF files can be opened in MS-Word for
additional editing.
How b2Email Standard Works ?
Sending Formats - BPF
b2Email allows you to send Baan reports in BPF format, ready to be printed by BWPrint. The
advantage of this option is that reports can be printed in a remote location in the same
format as produced by Baan, and cannot be viewed unless somebody has a BW Client
installed.
How b2Email Standard Works ?
Sending Formats – PDF
PDF files became the
Ad-Hoc standard for
sending business
documents by e-mail.
You can send Order
Acknowledgements,
Purchase Orders,
Reminders and many
other documents as
PDF files to your
business partners.
How b2Email Standard Works ?
Sending Formats – Secure PDF
You can generate a
secure PDF file that:
Cannot be
printed
Cannot be edited
(even with
Acrobat Writer)
Cannot Copy and
Paste text from it
Locked with a
password
How b2Email Standard Works ?
Sending Formats – CSV
b2Email turns
Baan report
output to a CSV
file and sends it by
e-mail to be
viewed by MsExcel. Report titles
will be
automatically
removed by
B2Email.
How b2Email Standard Works ?
Sending Formats – XML
XML (Extensible
Markup Language)
is a method for
putting structured
data into a text file
that follows
standard
guidelines and can
be read by a
variety of
applications.
Why b2Email Standard ?
Main Features
• Add company logo and footer to documents sent
• Request receipt and priority for e-mails
• Sign PDF documents - on the left or on the right
• Support sending to a group of recipients
• Zip the reports before they are sent
Why b2Email Standard ?
Main Features
• Support for different E-mail systems
• Printing on server or client
• Print or preview the files before you e-mail them
• Supports all Baan versions: Baan4, Baan5, ERP LN
Why b2Email Standard ?
Benefits
• Cut postage costs
• Cut stationary costs
• Improve cash flow
• Reduce lead time
• Automate & improve business processes
To receive our Free Demo version
contact us at:
[email protected]