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Defense Commissary Agency American Logistics Association Distribution: Speed to Market Round Table 2 May 2012 DeCA ALA Conference Your Commissary … It’s Worth the Trip! 1 Defense Commissary Agency NEW ITEM DAY # 1 2 3 5 5 6 7 8 10 11 21 28 30-37 31 32 33 34 35 36 37 38 46 47 48 49 50 51 56 Time line handout TIME LINE FOR CONUS STORES (Hawaii & Alaska have additional shipping time) DeCA VENDOR Sales Directorate selects and approves new item, notifies vendor and requests Receives Confirmation from product lead time for new item Buyer Notifies distributor items being added and distributor Buyer sends item to plan-o-gram team cost Plan-o-gram team loads item, identifies alternatives, and creates finalized plan-oReceives availability date gram with new items. from distributors, recaps Category Lead/Buyer approves plan-ogram and sends to DeCA buyer and publishes revised plan-o-gram Buyer Receives confirmed lead time from vendor Buyer sends 40-15 to file maintenance with availability date File Maintenance loads into DIBS File Maintence requests pricing from vendor Receives request for to be effective on availability date pricing from DeCA DeCA Receives pricing from vendor Sends pricing to DeCA File Maintenance verifies pricing and sets up item to be allocated on 1st or 16th of month depending on roll up date Buyer determines if long term product availability is issue & availabilty date Vendor notifies DeCA must be adjusted Buyer of long term issue. Buyer determines if long term product availability is issue & date must be Vendor notifies Buyer of adjusted long term issue. Item is posted to DeCA Add notice item allocated to store file on 1st of the month Store orders all new items once a week, consolidate and order as special call number to place all new items together when they come in Store prints plan-o-gram and either DeCA or industry cuts item on shelf within (6) days after receipt of product at store Buyer determines if long term product availability is issue & date must be adjusted item allocated to store file on 16th of month Receives notification from vendor with set up information and determines when product will arrive based on order lead time & next order cycle Notifies Vendor when product will be available for stores based on item set- up in system, order cycle, and order leadtime Has item set up, initial order quantities finalized with vendor if applicable, and new items are scheduled to be ordered on appropriate order cycle to meet product availability date Order placed in 1-7 days for weekly orders Orders placed 1-14 days for two week order cycles Orders placed 1-21 days for three week order cycles Weekly orders should have arrived, slotted and available for shipment to store. If shorted notifies vendor. Two week order cycle should have arrived, slotted and available for shipment to store. If shorted notifies vendor. Distributor reports BOH or Due-in date on all new item along with deleted item residual stock Vendor notifies DeCA Buyer Distributor receives order from store and ships and Distributor Liaison in product if available. If product is not available, DeCA the event of any long term is notified of reason for shortage on daily reject problems or issues report Vendor cuts item on shelf within five days after receipt of product at store Vendor notifies DeCA Distribution of long term issue Vendor notifies DeCA Buyer and Distributor Liaison in Store orders item when product is listed on the event of any problems store file or consolidates all new items and or issues, identifies orders once a week as special call number corrective action to place all new items in one area Store prints plan-o-gram and either DeCA or industry cuts item on shelf within five days after receipt of product at store DISTRIBUTOR Three week order cycle should have arrive, slotted and available for shipment to store. If shorted notifies vendor Distributor receives order from store and ships product if available. If product is not available, DeCA is notified of reason for shortage on daily reject report Vendor cuts item on shelf within five days after receipt of product at store Your Commissary … It’s Worth the Trip! 2 Defense Commissary Agency New Item Notification DAY # 1 2 3 5 DeCA VENDOR DISTRIBUTOR Sales Directorate selects and approves new item, notifies vendor and requests Receives Confirmation from product lead time for new item Buyer Notifies distributor items Receives notification from vendor with set up being added and distributor information and determines when product will arrive Buyer sends item to plan-o-gram team cost based on order lead time & next order cycle Plan-o-gram team loads item, identifies alternatives, and creates finalized plan-o- Receives availability date Notifies Vendor when product will be available for from distributors, recaps stores based on item set- up in system, order cycle, gram with new items. and order leadtime Category Lead/Buyer approves plan-ogram and sends to DeCA buyer and publishes revised plan-o-gram Your Commissary … It’s Worth the Trip! 3 Defense Commissary Agency Availability date confirmation DAY # 5 6 7 8 10 11 21 28 DeCA VENDOR Buyer Receives confirmed lead time from vendor Buyer sends 40-15 to file maintenance W/availability date File Maintenance loads into DIBS File Maintence requests pricing from vendor Receives request for to be effective on availability date pricing from DeCA DeCA Receives pricing from vendor Sends pricing to DeCA File Maintenance verifies pricing and sets up item to be allocated on 1st or 16th of month depending on roll up date Buyer determines if long term product availability is issue & availabilty date Vendor notifies DeCA must be adjusted Buyer of long term issue Buyer determines if long term product availability is issue & date must be Vendor notifies Buyer of adjusted long term issue Your Commissary … It’s Worth the Trip! DISTRIBUTOR Has item set up, initial order quantities finalized with vendor if applicable, and new items are scheduled to be ordered on appropriate order cycle to meet product availability date Order placed in 1-7 days for weekly orders Orders placed 1-14 days for two week order cycles Orders placed 1-21 days for three week order cycles Weekly orders should have arrived, slotted and available for shipment to store - If shorted notifies vendor Two week order cycle should have arrived, slotted and available for shipment to store - If shorted notifies vendor 4 Defense Commissary Agency Process measurement & ordering new items DAY # 30-37 31 32 33 34 35 36 37 38 46 47 48 49 50 51 56 DeCA VENDOR Item is posted to DeCA Add notice item allocated to store file on 1st of the month Store orders all new items once a week, consolidate and order as special call number to place all new items together when they come in DISTRIBUTOR Distributor reports BOH or Due-in date on all new item along with deleted item residual stock Vendor notifies DeCA Buyer Distributor receives order from store and ships and Distributor Liaison in product if available. If product is not available, the event of any long term DeCA is notified of reason for shortage on daily problems or issues reject report Store prints plan-o-gram and either DeCA or industry cuts item on shelf within (6) days after receipt of product at store Buyer determines if long term product availability is issue & date must be adjusted item allocated to store file on 16th of month Vendor cuts item on shelf within six days after receipt of product at store Vendor notifies DeCA Three week order cycle should have arrive, Distribution of long term slotted and available for shipment to store - If issue shorted notifies vendor Store prints plan-o-gram and either DeCA or industry cuts item on shelf within five days after receipt of product at store Vendor cuts item on shelf within five days after receipt of product at store Vendor notifies DeCA Buyer and Distributor Liaison in Distributor receives order from store and ships Store orders item when product is listed on the event of any problems product if available. If product is not available, store file or consolidates all new items and or issues, identifies DeCA is notified of reason for shortage on daily orders once a week as special call number corrective action reject report to place all new items in one area Your Commissary … It’s Worth the Trip! 5 Defense Commissary Agency Distribution: Speed to Market How can we insure stores will order new items within six working days after the item has been allocated to their store for 100% of new items? Store Operational Alert # 71 was sent out to reiterate the proper procedure for ordering new items. New items will be ordered once a week on a separate pull so items can be placed in the new item section of the warehouse. The Speed To Shelf Report identifies when a new item was allocated to a store, when the store placed their first order, the date of receipt and date sold. Zone managers should use the report as a checklist to verify stores are placing orders and the items are moving to the shelf within seven working days after receipt. Your Commissary … It’s Worth the Trip! 6 Defense Commissary Agency Distribution: Speed to Market How can we insure stores will order phased out items until the distributor has zero BOH? Policy guidance will be going out in the very near future out to explain the proper procedure for ordering phased items. Phase out items will be identified and ordered until the item has a zero BOH. At that time the label will be removed from the shelf and deactivated in CAO. Your Commissary … It’s Worth the Trip! 7 REPORTING PERIOD 04/01/12 TO 04/07/12 DeCA MBU PROPOSED 30 DAY DELETIONS 12-15 Broker Brand Product Description ACOSTA ACOSTA EAS MARS BAR MYOPLEX CHOC PNUT BTR NOVELTY COOKIE ICE CREAM 6PK Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage Advantage ARM N HAMMER HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ HARTZ DETERGENT LIQ 70LD CL BR HE OX SHAVINGS RED CEDAR DOG TOY TFF STFF FLUFF N TUG DOG TOY TUFF STUFF FLYER FOGGER HOME 4 IN 1 DOG TOY DENTAL DUO TINY DOG TOY NATURE SMALL COLLECTIO DOG TREAT MEDIUM DOG JOINT CARE CAT TOY STUNT PILOTS CAT TOY CHIRP N CHASE DOG BONES CRUNCH N CLEAN MED DOG CHEW BONES CRNCH CLN LG DOG TREAT CHKN CHEWS DUCK CHEWS DOG CHEWS DENTAL BACON SM DOG TREAT BONE HKCRY BEEF 2PK DROPS ULT GRD DOG UN 15LBS DOG TOY TUG OF FUN Alder Foods ORGANIC VALLEY MILK ORGANIC SOY VANILLA D&S D&S D&S D&S DRAMAMINE PROPEL PROPEL PROPEL TABLETS MOTION SICKNESS RELIEF WATER BLUEBERRY POMEGRANATE WATER BLUEBERRY POMEGRANATE WATER LEMON Size UM Com m 3 19 OZ OZ 8415 3635 79108353938 00791083539388 79108353916 00791083539166 K5 TO P5 04767720432 00047677204324 04767720432 10047677204321 K1 TO P1 WW WW Del Date 5/14 5/14 125 1 1 1 6 1 1 26 60 1 1 2 1 4 4 2 2 3 1 OZ CT CT CT OZ CT CT OZ CT CT CT CT CT OZ OZ CT CT CT CT 1508 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 1578 03320009295 02205310171 03270000753 03270000767 03270002266 03270002413 03270004355 03270011452 03270011462 03270011578 03270011591 03270011869 03270011870 03270011966 03270011968 03270012339 03270096579 03270097836 03270099569 10033200092954 K1 TO P1 K4 TO P4 10032700007536 K4 TO P4 10032700007673 K1 TO P1 10032700022669 K4 TO P4 10032700024137 K4 TO P4 10032700043558 K4 TO P4 10032700114524 K3 TO P3 10032700114623 K4 TO P4 10032700115781 K4 TO P4 10032700115910 K4 TO P4 10032700118690 K4 TO P4 10032700118706 K4 TO P4 10032700119666 K4 TO P4 10032700119680 K4 TO P4 10032700123397 K4 TO P4 10032700965799 K3 TO P3 20032700978369 K1 TO P1 10032700995697 K4 TO P4 WW WW WW WW WW WW WW WW WW WW WW WW WW WW WW WW WW WW WW 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 64 OZ 2937 09396600201 00093966002010 09396600201 10093966002017 K3 TO P3 WW 5/14 8 101 24 202 CT OZ OZ OZ 8409 0730 0730 0730 30045064808 05200000095 05200000254 05200051232 K1 TO P1 K1 TO P1 K1 TO P1 K3 TO P3 WW WW WW WW 4 OZ 0954 84498417809 00844984178092 84498417809 10044984178093 O1 TO P1 Item UPC GTIN Case UPC 00033200092957 03320009295 02205310171 00032700007539 03270000753 00032700007676 03270000767 00032700022662 03270002266 00032700024130 03270002413 00032700043551 03270004355 00032700114527 03270011452 00032700114626 03270011462 00032700115784 03270011578 00032700115913 03270011591 00032700118693 03270011869 00032700118709 03270011870 00032700119669 03270011966 00032700119683 03270011968 00032700123390 03270012339 00032700965792 03270096579 00032700978365 03270097836 00032700995690 03270099569 00300450648082 00052000000955 00052000002546 00052000512328 30045064808 05200000095 05200000254 05200051232 Case GTIN 30300450648083 10052000000952 10052000002543 10052000512325 RSL Region As of Due BOH Buyer Date In 4/14 0 48 BERRYJ 4/14 0 120 KENNEDY 546 42 106 96 112 120 110 382 40 70 154 18 96 0 18 144 252 6 86 1344 0 0 0 0 0 0 0 0 0 0 0 0 1008 0 0 0 0 0 SANDERSJ CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL CALLERYL 4/14 20 64 JOHNSONR 5/14 5/14 5/14 5/14 4/14 4/14 4/14 4/14 18 120 120 242 BERESA JOHNSONR JOHNSONR JOHNSONR WW 5/14 4/14 4 0 DOWLENC 200 66 83 68 137 66 SMALLJ SMALLJ SMALLJ SMALLJ SMALLJ SMALLJ 0 69 100 166 Gourmet IntrnatlBUTLERS CANDY CHOC CRML N PRALINE C Kraft Kraft Kraft Kraft Kraft Kraft NABISCO NABISCO NABISCO NABISCO NABISCO NABISCO CRACKERS TRISCUIT RSTED GARLIC CRACKERS TRISCUIT ORIGINALS CRACKERS TRISCUIT RSMARY OLIVE CRACKERS TRISCUIT WW CRKD PEPP CRACKERS TRISCUIT RSTD TOM OLV CRACKERS TRISCUIT HNT OF SALT 10 10 10 10 10 10 OZ OZ OZ OZ OZ OZ 0734 0734 0734 0734 0734 0734 04400000080 04400000119 04400000367 04400001317 04400001480 04400002181 K1 TO P1 K1 TO P1 S1 TO P1 K1 TO P1 K1 TO P1 K3 TO P3 WW WW WW WW WW WW 5/14 5/14 5/14 5/14 5/14 5/14 4/14 4/14 4/14 4/14 4/14 4/14 OSC CRUSH SODA GRAPE 6PK 72 OZ 0720 07800012244 00078000122442 07800012241 10078000122418 K2 TO P2 WW 5/14 4/14 85 240 JOHNSONR S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales S & K Sales CRAZY CUIZINE DEL MONTE DEL MONTE HOT SHOT IMODIUM JFC JONES JONES LISTERINE NIB ODOR EATERS BROCCOLI BEEF TOMATOES DICED W BASIL GARLIC KETCHUP INVRTD QUICK SQZZ INSECT SPIDER KILLER PLUS ANTI DIARRHEAL EZ CHEWS ORIENTAL WASABI FURIKAKE SODA ROOT BEER 4PK SODA BLUE BUBBLEGUM 6PK BREATH FRSHNR COOLMNT PCKTMIST EASTER GIFT BAG MAR PWR PNL FOOT CARE INSOLES ULTRA COMFRT 26 28 24 12 20 2 48 48 1 20 1 OZ OZ OZ OZ CT OZ OZ OZ OZ CT CT 3679 0064 0012 1541 8404 0502 0720 0720 8361 1557 8405 07813973604 02400003474 02400005533 07112104490 30045039720 01115212138 62022124008 62022124011 01254733902 07150308313 01150900404 WW WW WW WW WW WW WW WW WW WW WW 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 5/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 4/14 28 480 180 0 12 20 0 0 36 0 24 KENNEDY NEWHARTD LYONSE CALLERYL BERRYJ LYONSE JOHNSONR JOHNSONR BERESA SANDERSJ BERRYJ 00044000000806 00044000001193 00044000003678 00044000013172 00044000014803 00044000021818 04400000080 04400000119 04400000367 04400001317 04400001480 04400002181 00078139736046 07813973604 02400003474 00024000055334 02400005533 07112104490 00300450397201 30045039720 01115212138 00620221240087 62022124008 00620221240117 62022124011 00012547339024 01254733902 00071503083135 07150308313 00011509004048 01150900404 10044000000803 10044000001190 10044000003675 10044000013179 10044000014800 10044000021815 10078139736043 K3 TO P3 K3 TO P3 10024000055331 K1 TO P1 K4 TO P4 30300450397202 K3 TO P3 K4 TO P4 10620221240084 S1 TO P1 10620221240114 S1 TO P1 50012547339029 K3 TO P3 10071503083132 O3 TO P3 10011509004045 K2 TO P2 0 0 0 0 0 0 9 178 0 1 0 8 60 60 0 4 0 8 Defense Commissary Agency Distribution Speed to Market : How do we get the right information to the DeCA buyer and into DIBS correct the first time? The error rate on New Item Presentation Forms and Promotion Presentation Forms is over 20% on one or more data elements on the form. Check the Checker - 2 sets of eyes are better than one The Manufacturer and their representative have the ultimate responsibility to insure they have accurate information on the presentation form and verify the information was correctly posted in DIBS If a vendor is having difficulty obtaining accurate information, vendors should consider reviewing and following the GS1 implementation guide for global data synchronization, product measurements, allocation of global trade identification numbers, and exchanging data using the Global Data Synchronization Network. Additional information regarding synchronizing data with DeCA and other retailers can be found at http://www.gs1.org/gsmp/kc/gdsn Your Commissary … It’s Worth the Trip! 9 Questions? 10