Transcript Document
DATA QUALITY FOR CRIMINAL JUSTICE FRAMEWORK Business Update Topics Project Overview DQ2 Success Stories NIEM DQ Toolkit Next Steps INTRODUCTIONS Implementation Team County Chief Adult Probation and Parole Officers Association of Pennsylvania County Commissioners Association of Pennsylvania Pennsylvania District Attorney’s Association Steering Committee Typical PA County Process 1884 total county users from 43 counties. Probation Case Management Systems6 1 1 1 DSI-ITI In-house designed 4 Loryx Maximus-Courtview 34 Automon Caseload Explorer None 6+ solutions used between Adult Probation Offices in 43 counties. User Enters Data Records Management System Reports Display Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit CJIEP Optional Program CJIEP takes AOPC Court Case Event message and populates DSI System electronically Crystal Support Optional Program Crystal Reports Support program writes/customizes reports DQ Goal 90% OTN and SID Reporting Rate CJIEP electronically populates missing information! DATA QUALITY OVERVIEW What is the concern? Good quality data and consistent data within criminal justice records management systems Who does it impact? All users of criminal justice information Where do we start? County District Attorney, Adult Probation, and Jails Data Entry Standard The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies. What is NIEM? • • A national initiative supported by the Federal government (DOH, BJA, IJS), NIEM is a means of connecting communities of people who share a common need to exchange information in order to advance their missions The fundamental building block of NIEM is a data component. Data components are the basic business data items that describe common concepts used in general business activities DQ Toolkit NIEM concepts customized for PA CJ users Targets nontechnical users http://dq.pacounties.org Benefits to Participation NIEM compliance = data standardization for participating PA counties NIEM is common ‘language’ for all counties and all PA CJ Data Project provides technical resources to assist with historical record clean-up Improvement in PA State Police (PSP) and Justice Network (JNET) data submission and acceptance Platform and vendor independent PA CRIMINAL HISTORY RECORDS SYSTEM Law Enforcement Criminal Complaint Warrant Arrest Booking Agency Suspect information Fingerprints o Photos PA Courts Arraignment Charges Disposition Sentencing State Incarceration Intake Release County Incarceration Intake Release State Parole Begin Complete County Parole Begin Complete State Attorney General Investigation AFIS Fingerprint Data Base PA State Police Records & Identification Division Computerized Criminal History Records Data Base SID key CLEAN PA Insurance Department? Fingerprints County District Attorneys? PICS PA Dept. of Education? Fingerprints Juvenile Court Judges Comm Juvenile Records o CPIN Commonwealth Photo Identification Network National Crime Information Center (NCIC) PA Dept. of Public Welfare? Fingerprints RESULTS TO DATE Statistics National Best of NIEM award from the Dept. of Homeland Security’s PMO/NIEM office 33 PA counties participating 300+ people trained on NIEM Online video library Jail Scores by County Class (Size) Adult Probation Scores by County Class (Size) Lessons Learned Judge names and religion consistently ranked as most error prone fields ALLEGHENY COUNTY AMMERMAN AMMERMAN, FREDRIC AMMERMAN, FREDRIC J ARNER, JAMES G ARNER, JAMES G. BELL, JANET BELTRAMI BIGLEY, GERARD BIGLEY, GERARD M BLAHOVEC BLAHOVEC, BLAHOVEC, JOHN BLAHOVEC` BLAHOVED District Attorney – Special Considerations Approach: engage vendor to assist with historical clean-up and application enhancements Reasoning: Confidential victim information and case evidence logged in system DQ3 KEY: DQ2 = Yellow, DQ3 = White ACTION PLAN DQ Process for each County Department Review initial reports and score Create development environment DQ Team implements recommendations in development County reviews changes and finalizes in development Deployment in production scheduled and executed during system downtime Post reports and score created Scoring Methodology Aggregate Crystal Report run against Case Management System data Data compared with ideal results outlined in DQ Toolkit Scores are reflective of field usage and data quality Scored Data Elements PSP Errors Last, First Name Name Suffix DOB Eye, Hair Color Height, Weight Race Ethnicity Sex Religion SID OTN Citizen, Country of Birth Committing County Judge Name Score Summary Report Initial and Final score and summary reports provided to each participating county Summaries identify issues to be: Resolved through data mapping Recommended application changes Resolved through increased input/recording Resolved through CJ user training VISION Integration & Sustainability Visit http://dq.pacounties.org for progressing project stats and information Current phase completion date: 12/31/11 (33 Counties) Planned start date remaining counties: 1/1/12 (34 Counties) 12/31/2012 ALL 67 PA County Criminal Justice Systems NIEM compliant PARTICIPATION Information & Participation Meetings DQ Kick-Off Eastern PA: 1/17/2012 10AM-Noon CCAP, North Office 2789 Old Post Road, Harrisburg, PA 17110 DQ Kick-Off Western PA: 5/16/2012 10AM-Noon, Johnstown Emergency Management Facility 110 Franklin Street, Johnstown, PA 15901 YEAR END CRYSTAL Where to get it? Available to counties participating in DQ or CCAP’s Crystal Support Program Yes it’s password protected – be smart! CRYSTAL REPOSITORY Keep Uploading Building a central repository of Probation owned knowledge The more robust the repository the better the asset Deadline for 2011 participating members – upload at least 10 Don’t have time to upload – forward them and we’ll do it! Current Participants - Use Vendor independent! Using all of the program services? Downloads of reports and forms Ability to request customizations and unique reports Basic and advanced classes and manuals available on website 2012 CCAP CJ SUPPORT PROGRAM RENEWAL Crystal Reports Support Program Benefits Vendor independent! Access to repository In-person trainings Online training and documents Request custom reports and forms QUESTIONS? Rita Reynolds Director of Technology Services and Telecommunications [email protected] Mark Proper Amy Rehmeyer Technical Project Specialist Contracted Project Manager [email protected] [email protected] Conway Bushey Adult Probation and Parole Officers Assoc of PA Rich Long PA District Attorney’s Association [email protected] [email protected] Heather Brown Contracted Project Manager Assnt. [email protected]