Transcript Document

Benefits of ePlan Review in Your
Regulatory Program – Two
Perspectives
Robert Mathias, Building Official, Bend, OR &
Orion Goff, Building Official, Salt Lake City, UT
Webinar for the FIATECH Jurisdictions
Committee, Tom Phillips, Salem, OR,
Chairman & Robert Wible, FIATECH
January 14, 2010
Benefits of ePlan Review
 FIATECH Jurisdictions Committee – Welcome &
introduction - Tom Phillips, Salem, OR, Chair
 Overview on ePlan Reivew – Robert Wible
 Successful Approaches – Two Perspectives
– City of Bend, OR - Robert Mathias
– Salt Lake City, UT – Orion Goff
– How you can apply in your jurisdiction
Next Committee Webinar – Improving Client
Relations with Building Department
Looking Ahead
 FIATECH Presentation at AGC BIMForum
 FIATECH ePlan / BIM Project in 2010
 ICC SMARTcodes project
 Helping jurisdictions identify and obtain
Federal grants to fund IT
Overview – Development and
Growth of ePlan Review
 The Technology Arrives & Grows – 2002Present
- Surveys on use with ICC
- Development of Guides
- Current Status – Demands caused by
customers and recession
 Looking Ahead – Efforts with ICC, AGC
BIMForum - BIM biggest change in 100 yrs.
Potential Federal Grants as Partial
Funding Sources
 Federal Grants to State and Local
Governments for Streamlining and
Information Technology Robert Wible &
Associates/Alliance for Building Regulatory
Reform in the Digital Age
Available on websites:
www.fiatech.org
www.avolvesoftware.com
www.natlpartnerstreamline.org
Two Jurisdictions Experiences –
Bend, OR & Salt Lake City, UT
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Origin of their ePlan review IT program
Stakeholder Support – Internal & External
Working with their elected officials
Acquisition
Implementation
Status of program today
Challenges, opportunities & benefits of
ePlan Reviews
City of Bend ePlans
What if the City of Bend…
 could save 250 trees per year?
 could save our customers $25,000 in annual
fuel costs?
 could eliminate 2 tons of hydrocarbons from
our air?
With ePlans, we can!
City of Bend ePlans
Our Goal:
To provide an easy, efficient way to allow
the public to submit plans for review and
corrections, while maintaining short
turnaround times and improving efficiency
of revisions and inter-departmental reviews.
ePlans – What is it?
• Electronic Plans Submission
– Versioning controls built-in
– PDF, DWG, DWF, 50+ other formats
• Electronic Plan Review
– Markup tools
– Embedded stamps / layers
• Electronic Workflow for review processes
– Departmental Reviews
– Tracking / Status
Electronic Plans Submission
 PDF, DWG, DWF, 50+ other
formats
– Allows great flexibility from
submitters
 Versioning controls built-in
– Keeps track of timestamp for
same
filename
– Detects if changes are present
and
marks as a new revision
– Prevents over-writing of files
– Uploads, views, markups
all tracked by
login/timestamp
Electronic Plan Review
You can perform a
graphical comparison of
two file versions. A
variety of options are
available from the
toolbar including
overlay differences and
side by side view.
Deleted geometry
displays red, while
added geometry is
green. Unchanged areas
are grey. An alignment
tool and transparency
slider are available.
Electronic Plan Review
Reviewers are easily able
to make notes or revision
requests with the built-in
Markup tools, then send
notice to the Submitter to
come view their
corrections online and
upload their own revised
drawings.
Review Process Workflow
The Permit Tech is the project’s
“Owner,” following the Workflow
to completion, and can check its
status at any time.
The Routing Slip can be viewed by
any user involved in the workflow.
The Workflow view
allows the Permit Tech
to easily view status,
jump to any step, and
allows for user
changes.
Review Process Workflow
Reviewers from each
specified Department
have rights to view
others’ notes and
approval status, but can
change only their own.
Departmental
Reviewers can also
attach direct links to
their corrections for
the Project.
The Submitter gets this
same form with direct
links to the pages
needing revision
Final Approval
Once reviewed, the Plans
Examiner “Batch Stamps”
the plans and publishes
them to the ‘Finals’ folder
in the Project.
All markups and stamps
are embedded in a PDF
file for security.
When the Project is
complete, the Submitter is
given access to download
and print from the ‘Finals’
folder.
Field Inspections
Inspectors can use ePlans to view the approved plan
sets if in doubt of field set’s authenticity, or if a given
plan sheet is missing or damaged.
ePlans and the Future
Upcoming Plans:
• Planning division Land Use Applications
– Live for selected customers NOW
• PUW Engineering in development (Q1-2010)
– Right-of-Way, Fire Flow, Construction Drawings
• Access to local Public Safety staff
– Fire & Rescue, Police emergencies
• Electronically Archiving prior Paper Plans
– Eliminate Off-Site storage
Challenges
 Interface to current Building Permits database
– Currently, a read-only process for our system
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Submittal requirements (formats, naming, etc.)
Restructuring paper processes to electronic
Legality of electronic documentation (wet seals)
Copy protection of approved plans
Resistance to electronic process
Providing documentation/support to public
users
Advantages
 Fast, efficient way to provide plans
submittals, reviews, and permit issuance
 Reduces/eliminates paper waste (GREEN!)
 Ensures authenticity of altered documents
 Maintains consistent revision history
 Customizable eForms & Workflows
 Allows self-serve access to submitters’ own
plans while securing others’ access
 Archiving
High Profile Clients
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Kohl’s
Olive Garden
Les Schwab Tires - National HQ
Jack in the Box
Toyota Dealership
Bend Memorial Hospital (multiple TI’s)
Upcoming Wal-Mart SuperCenter
Meeting the Challenge:
In 2009, ePlans saved…
1,100 pounds of hydrocarbons from our air,
Our customers $30,000 in fuel costs,
Over 10,000 pounds of Carbon Monoxide
from being released,
 150 trees from being harvested for paper!
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* estimates based on actual permit count for 2009
Electronic Plan Review
Development Services
Department
Salt Lake City, Utah
FIATECH
January, 2010, Salt Lake City UT
Salt Lake City, UT
 Goal: centralize the development review process into a
single database to support a true One-Stop-Shop for
construction and development.
 Accomplishments: Accela Automation & ProjectDox
Today an applicant can apply for all building permit
types from our website https://aca.slcgov.com/citizen/,
pay fees and submit plans for review, from any where
in the world.
Salt Lake City - Success Stories
- City Creek Project
- Macy’s Tenant Improvements
 Feedback from a recent customer survey:
 “I love the electronic review process; electronic submission
and project management are GREAT to be working with as a
city. I am now requiring electrical contractors to provide all the
submittals as Adobe PDF documents; which has been
extremely helpful and streamlined the process of submittal
review. The industry is definitely getting more electronic and
it’s really helping us in the construction field.” Brian Hicks,
RCDD Senior Associate BNA Consulting
Salt Lake City – Where are we
going?
 We now have the basics covered:
• Online applications and submissions,
• Electronic reviews
• Applicants are becoming familiar with the changes in the
process
 Next: Planning Workflows
Salt Lake City – Where could we go?
 Teaching “old dogs new tricks”
• We could develop a process which integrates
with the IPD processes
• Would need to develop a IPD or project
management team
• BIM Technology – we are ready for the transition
 The Project Dox software system allows for a
project management site where all the players in
the process could view the same information,
communications, and progress.
Summary of Lessons Learned
Questions and Discussion
FIATECH Jurisdictions Committee
 Membership open to jurisdictions all sizes
with fee based on population ($200-$800)
 Monthly webinars/conference calls on topics
of immediate concern to local and state
building and land use/zoning departments
 For registration form and more information
visit: www.fiatech.org
 Next Jurisdiction Committee Webinar – MidFebruary, 2010 on “Successful Strategies
for Preparing your Staff for IT”