Transcript Presentation on AEA at the IAEA Conference on Self

Data Collection on RCA End-Users
RCARO Temp Staff Programme 2008
By
H.M.N.R. Bandara
Atomic Energy Authority, Sri Lanka
Contents
• Introduction to RCA and RCARO
• SWOT Analysis on RCARO
• Background of the Assignment
• What is a Database and RCARO DB
• My Contribution to the Database
• Current Status of the Database
• Lessons learnt from Assignment
• Recommendations and Conclusions
Introduction
The
RCA
is
an
intergovernmental
agreement for East Asia & Pacific Region
to promote and co-ordinate co-operative
R&D and training projects in nuclear
science and technology.
Establishment of RCARO
RCA Regional Office (RCARO) was
declared open at the Nuclear Training
Centre Building of Korea Atomic
Energy Research Institute (KAERI) in
Daejeon, Korea on 27 March 2002
Mandate of RCARO
1. To increase RCA visibility
Increasing the RCA awareness
2. To promote RCA viability
Promoting RCA partnership
3. Other Directives made by MSs
ATOMIC ENERGY AUTHORITY, SRI LANKA
SWOT Analysis on RCARO
• S
Strengths
• W Weaknesses
• O
Opportunities
• T
Threats
Internal Environment
External Environment
ATOMIC ENERGY AUTHORITY, SRI LANKA
Strengths
• Acceptance of the Members States
• Earning Recognition as a Partner of Development of RCA
• Excellent and attractive working environment
• Harmony among staff and behave as a family
• Capable staff who have been trained and qualified in
various disciplines
• Up-to-date infrastructures
• Reputation among the Member States, IAEA and other
respective national and international organizations.
• Well motivated and dedicative staff towards its goal
accomplishment
• Favorable access to distribution networks.
• All employees are keen on advancing their knowledge on
the new developments in their respective fields.
ATOMIC ENERGY AUTHORITY, SRI LANKA
Weaknesses
• Impermanency
• RCARO is not in a position to release employees in fulltime
for their higher education as employees are on contract or
casual basis.
ATOMIC ENERGY AUTHORITY, SRI LANKA
Opportunities
• Enjoy with Government Support
• Enjoy with the support received from Member
States
• Cooperation received from IAEA and other
respective international institutes.
• Knowledge sharing with employees who come to
RCARO from Members States with various
disciplines under its Temporary Staff Programme.
• Added importance by IAEA, Member States and other
respective institutions
ATOMIC ENERGY AUTHORITY, SRI LANKA
Threats
• The cooperation received from National
Representatives is not satisfactory
• Unawareness and unpopularity of the RCA
business among general public of the
Members States
• The assistance received from Member States
is behind the expected level due to the rules
and regulations imposed by the
Governments of respective Members States.
ATOMIC ENERGY AUTHORITY, SRI LANKA
2 Background of the Assignment
• Commencement of Temp Staff Programme 2004
• Purpose of Temp Staff Programme.
- Enhancing the RCA awareness
Mandate of RCARO
- Promotion of RCA partnerships
- To maintain the honor and the integrity of the cooperative
value of the RCA.
ATOMIC ENERGY AUTHORITY, SRI LANKA
Details of RCARO Temporary Staff
#
Name
MS
Org
Duration of the Tenure
1 Mr. H.G.P. Karunaratne
SRL
AEA
22 May 2004 - 21 Sep 2004
2 Ms. Ros Intan Purbasari
INS
BATAN
23 May 2004 - 22 Sep 2004
3 Ms. Le Thi Phu Van
VIE
VAEC
01 Jul 2005 - 30 Sep 2005
4 Mr. Kabir Hossain
BGL
BAEA
01 Jul 2005 - 27 Oct 2005
5 Ms. Champa Dissanayake
SRL
AEA
02 Aug 2006 - 01 Nov 2006
6 Mr. Efren Maria
PHI
PNRI
18 Sep 2006 - 17 Mar 2007
7 Ms. Kanchalika Dechates
THA
TINT
02 Nov 2006 - 01 Feb 2007
8 Ms. Grace Carlos
PHI
PNRI
01 May 2007 - 31 Oct 2007
9 Ms. Thi Yen Ninh Nguyen
VIE
VAEA
22 Aug 2007 - 21 Nov 2007
10 Mr. Ali Arman
INS
BATAN
15 Nov 2007 - 14 May 2008
11 Ms. Vu Thi Lieu
VIE
VAEC
14 Jul 2008 - 13 Oct 2008
12 Mr. H.M.N.R. Bandara
SRL
AEA
16 Sep 2008 - 14 Dec 2008
13 Mr. Ali Arman (2nd Term)
INS
BATAN
16 Sep 2008 - 30 Dec 2008
Brief Description on performance of Past Temp Staff Members
# Name
Performance
1
Mr. Karunaratne and
Ms. Ros Intan Purbasari
Survey On Radiation Technology Application in RCA
Member States
2
Mr. Kabir Hossain
Survey on the Medical Applications of Radiation
Technologies in the Member States
3
Ms. Le Thi Phu Van
Survey on the Agriculture Applications of Radiation
Technologies in the RCA Member States
4
Ms. Champa
Dissanayake
Study on the Enhancement of Viability of RCA
5
Mr. Efren Maria
Support on the Implementation of the RCA-UNDP project
Mitigation of Coastal Impact of Natural Disaster
6
Ms. Kanchalika Dechates Assisting to the RCARO to develop RCA Success
Stories
7
Ms. Grace Carlos
The 2004 Tsunami Event
8
Ms. Thi Yen Ninh Nguyen
Study on current status of nuclear science and
technology development and application in RCARO’s
Member States
9
Mr. Ali Arman
The 2004 Tsunami Event Project
Ms. Vu Thi Lieu
Data collection of End-users on Environment and
Industry
10
RCARO Database (DB)
 Based on the RCARO Work Plan for 2007 and 2008 and to
fulfill the RCARO Mandate
 Collection of Data on RCA End-users, potential End-users
1. To increase RCA visibility (Increasing the RCA Awareness)
2. To promote RCA viability (Promoting RCA Partnership)
 Potential target conferences which the RCA can consider
priority in the RCA’s participation
What is a Database & the importance of a DB
 A database is simply a method of storing information.
 It is a structured collection of records or data that is
stored in a computer system so as to manipulate them
in accordance with the relational model of data.
 It should be in a position of easy access, management
and update.
 Database is the most convenient, sophisticated and
quick system that can be used for searching
information on a required field or a subject.
What is an End-user
 An end-user is any individual, entity or the like,
that is to be the ultimate consumer of the title
material.
 The end user is the individual who uses the
product or service after it has been fully
developed and distributed.
 RCA end-user will be any individual, organization
or any entity that uses the RCA benefits for their
ultimate consumption or purpose.
RCA Stake Holders
RCA Stakeholder can be a person, group, organization, or
system who affects or can be affected by the RCA activities.
Followings can be introduced as RCA Stakeholders.
•National RCA Representatives
•Thematic Sector Lead Country Coordinators
•Project Lead Country Coordinators
•National Project Coordinators
•Project Teams
•Regional Resource Units
ATOMIC ENERGY AUTHORITY, SRI LANKA
Classification of data
There are two types of data
• Primary Data
Data collected by survey, questionnaire, interview
etc.
• Secondary Data
Already available data which have been collected
for some specific purpose
Sources of data collection for
RCARO DB
Secondary data searched through following websites
were used
• IAEA website (Meeting Proceedings)
• Lists of Participants of the meetings of
Partnerships in Environmental Management for
the Seas of East Asia (PEMSEA)
• Lists of Participants of BAQ (Better Air Quality)
Meetings
• Other Respective Websites searched through
Google Search Engine.
Description of Fields of RCARO DB
Field
Description
Name
Name of Stake Holder, End-User etc.
Category
Stake Holder, End-User, Partnership, International Conference
Country
Name of the Member States or other respective countries
Field
Thematic Sectors, Agriculture, Health, Industrial, Environment, Eng,
Research Reactor, Radiation Safety
Organization
Name of the Organization where He/She permanently works
Position
The capacity of the position He/She holds in his or her Organization
Tel
Telephone numbers of the end-user
Fax
Fax numbers of the end-user
Email
E-mail addresses of the end-user
Address
Address of the Organization where the member is working
Note
Special remarks, the sources of data, date etc
Importance of RCARO DB
• To increase the publicity of the RCA
• To enhance the Nuclear Knowledge
Management (NKM) Activities.
• To strengthen the RCA activities among
the members status and other interested
people
Information Package to the
End-users
• Introductory Letter indicating RCARO
Website
• Include publications of RCARO
including RCA brochures and success
stories
• Technical Papers produced by RCA
Projects
Contribution made by the Past Temp Staff
to the RCARO Database
Name of
Temp. Staff
Duration of
the Tenure
Thematic sector
Number of
Data
colleted
Ms. Le Thi
PhuVan
01 Jul 2005 30 Sep 2005
Agriculture
Mr. Kabir
Hossain
01 Jul 2005 27 Oct 2005
Health
126
Ms. Vu Thi
Lieu
14 Jul 2008 13 Oct 2008
Environment and
Industry
449
Total
01 Jul 2005
27 Nov 2008
ATOMIC ENERGY AUTHORITY, SRI LANKA
47
622
How collect data by Recent Past
Temp Staff Member Ms. Lieu
Mr. Lieu has collect data on stakeholders and endusers in Industrial and Environmental fields of RCA
projects in RCA MSs
• With the assistance of NPCs
• From lists of participants of RCA Meeting/ Training
Course on above fields for 2007- 2008 cycle obtained
from her colleagues.
• Searching through websites (Websites of RCA, RCA MSs etc)
My Contribution to the DB
Date of Assignment : 14 September 2008
Assignment:
To collect data on end-users through
participants of IAEA, Non-IAEA meetings
lists
of
Data collected on IAEA Meetings
Year
No of
Meetings
held
Meetings
contained
proceedings
Participants of meetings
RCA
Related
Meetings
No of
Participants
2001
2002
11
11
2
5
804, 189
3
326, 224, 118, 260, 245
5
2003
14
5
755, 455, 346, 221, 153
9
1930
2004
21
5
60, 12, 12, 268, 213, 60
3
625
2005
23
11
288, 284, 276, 175, 288, 36,
286, 41, 64, 220, 285
3
2243
2006
23
5
215, 146, 477, 292, 13
8
1143
2007
31
134
4
37
201, 162, 227, 350
3
940
Total
2001-2007
34
993
1173
9047
IAEA Meetings Criteria for relation to
RCA Projects
• Technical Topics with respect to the RCA Projects
- Non-Power Production
• The Regional Context (Asia and the Pacific)
- If the meeting is held in the Asia region presume that
it is as RCA
Description of End-users according
to the sources of collection
Number of end-users from IAEA Meetings
455
Number of end-users from meetings of
Partnerships in Environmental Management
for the Seas of East Asia (PEMSEA)
Better Air Quality Meeting 2004
102
Number of End-users from other Meetings
Total
62
55
674
How Collect Data
• Lists of participants in proceedings of
IAEA meetings
• Lists of Participants of PEMSEA meetings
• Lists of Participants of BAQ Workshops
• Lists of participants of meetings held
related to Nuclear Science Technology
(Environment, Agricultures etc) traced
through the web sites searched by
using Google search engine)
Issues on Data Collection
 Time consuming
 Poor Response from contacted personnel
 Non-availability of contact points of some end-users
 Inability of presuming the thematic sector of the end-users
 Only name is available and cannot identify the status; Prof,
Dr. Mr. Mrs. etc.
 Non available of organization where he/she works
 Some lists of participants are restricted of copy and paste
 Difficulty of approaching success as expected
Final Summery of Data Collection
Classification
of Meetings
IAEA
NonIAEA
Total
No of
Meetings
RCA Meetings
134
Non-RCA
Meetings
No of RCA
End-users
listed
No of
Participants
Searched
34
100
35
9047
PEMSEA 11
11
0
87
101
BAQ
01
0
58
62
Others
-
0
0
54
146
46
180
9264
01
Current status of the RCARO Database as of 27 October 2008
Name of
Temp. Staff
Duration of
the Tenure
Thematic sector
Number of
Data
colleted
Ms. Le Thi
PhuVan
01 Jul 2005 30 Sep 2005
Agriculture
Mr. Kabir
Hossain
01 Jul 2005 27 Oct 2005
Health
126
Ms. Vu Thi Lieu 14 Jul 2008 - 13
Oct 2008
Environment and Industry
449
Mr. H. M. N. R.
Bandara
All
180
16 Sep 2008 14 Dec 2008
Total
47
802
ATOMIC ENERGY AUTHORITY, SRI LANKA
Lessons Learned from the
Assignment
• Understanding about the operation of
RCARO for the enhancement of RCA
• Acquired an experience how to search
details related to RCA business from
websites
• Understood important meetings and
congresses relevant to RCA activities
• Acquired a good knowledge regarding the
importance websites for RCA
Recommendations
• Once the temporary staff were selected they
should be informed in well advance of the nature
of assignment to be done by them at RCARO so
that they can come with well preparation.
• RCARO should have a annual plan on activities to
be assigned to its Temp Staff
• To arrange an orientation meeting with temporary
staff preferably during the first week of his or her
attachment at RCARO.
• To use a one column instead of separate three
columns to enter contact details; Tel, Fax and Email in order to give a good view to the database.
Recommendations (Contd..)
• It is better for the RCARO to invite next staff
member before current staff member leaves the
RCARO so that the current staff member can brief
his or her successor on how she or he should
continue work at RCARO.
• The scope of the database should be
predetermined in order to avoid the unnecessary
composition of irrelevant data into database.
This will protect the quality of the database.
Thank you for your
Attention