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Digital Commons & Open Access
Repositories
Johanna Bristow, Strategic Marketing Manager
APBSLG Libraries: September 2006
Agenda
 What is Open Access
 Understanding what an Open Access Repository is
 Why would you implement an Open Access
Repository?
 Issues to consider
 Platform
 Costs
 Population
 Technology
What is Open Access
 A publication model where neither user or
organisation are charged for access to articles or
other resources
 Resources are openly available to users with no
requirements for authentication or payment
 Users are free to read, download, copy, distribute,
print, search, or link to content, within the copyright
boundaries
Understanding what an
Open Access Repository is
Open Access Repositories are all about connecting
research communities and ensuring that the research
output of an organisation is easier to locate, easier to
access and ultimately freely accessible to the community
Why would you implement an Open
Access Repository?
• Allow an organisation to show off their research output and
manage their information assets
• Repository content receives great exposure as it is harvested
by search engines
• Researchers enjoy wide and rapid dissemination of content
• Increases citation rates of an insitution’s research
• Raises the profile of the organisation & researchers
• Acts as a marketing tool for the department
• Acts as a benchmarking tool against other departments
• Demonstrates departments strengths
Issues to consider - Platform
 There are a number of platforms available for
creating and managing a Repository
 Open Source Software / Make OR Outsourced / Buy
 The MAKE approach requires;
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IT staff support
Server – storage capacity
Disaster recovery
Ongoing software upgrades
 The BUY approach requires;
 Start up and going platform fees
Open Source vs Outsourced options
 Open Source Solutions
 DSpace
 ePrints
 Fedora
 “Paid For” / Vendor Solutions
 BioMed Central Open Repository
 ExLibris Digitool
 ePrints Services
Issues to consider - Costs
 Free software does not mean that the resource is
free
 Pricing examples
 An Australian University have implemented an
EPrints site and budgeted AUD$355K for set up
and then AUD$240K for ongoing running costs
 MIT spent 18 months and USD$1m working on
their DSpace site
 Digital Commons Research Libraries pricing
example Band 1: USD$19,900 - Band 3:
USD$34,500, based on FTE numbers.
Issues to consider - Population
 Success or failure will depend on the getting people
to populate the repository
 The greater the number of resources held within the
service, the greater the number of hits on the site
 Functionality and tools to help your organisation
populate and promote your repository are essential
to the service
Issues to consider – Technology
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Functionality
Searchablity
Communities
Workflow
Administration
Functionality
 File storage, non-static resources such as sound and
video files, data sets, image files
 Search profile & alerts
 Bibliographic export
 Customised controlled-vocabulary
 Language capabilities
 Outreach functions, to aid population i.e. RSS feeds
 Staff pages – research pages
Communities
Consortium Repository
Can bundle multiple
repositories together
as a consortium
The department
sponsoring the series
Repositor
y
Community
Publication Series
Volume/Issue
Structural elements
added to a series
defined as a journal
Metadata
Objects
Document
Supplemental Files
The “site,”
containing all series
and objects
Collection of Objects designed either as an open
(unstructured) series or a
journal (structured) series.
The fundamental “document”
that an end user retrieves and
uses – can be papers, images,
music, video, etc.
Workflow
Author/Editor
Series Editor(s)
Users
Editorial System
Public Repository
Metadata
Web Form
File(s)
•Submission is a simple
web form – no custom
application to download
•Authors, Administrative
staff, or Library staff could
upload material
•Document is reviewed
/revised in the
administrative interface
•Editor(s) get an email
announcing receipt of new
submissions
•Peer review can be
integrated
•Documents are
published immediately
on the site with editor
approval
Searchablity
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OAI compliant, searchable via major search engines
Basic and Advanced search functionality
Content browse
Search capabilities across the site, and across the
documents stored within the site
Administration
 Authentication options
 Single Sign-on across the site
 Access/subscription control on series or
document
 Usage statistics
 At the site and document level
Historical Images Repository
Digital Commons Feature Set
Electronic Peer Review Journals
Digital Commons: an Outsourced
approach
 Developed by Bepress, The Berkeley Electronic Press
 Licenses include;
 Setup
 Staff training
 Support
 Documentation
 Software upgrades
 Hosting
Digital Commons Feature Set
Stability & Portability of an outsourced
solution
 Service hosted at secure, redundant ISPs
 Local Delivery for Archival is available
 URLs are in institution’s domain
 Ex. http://digitalcommons.myuni.edu.au
 You own & keep your content
 ProQuest retains no copyright/ownership interest
 Upon termination, objects will be delivered for import
into a new repository
Thank you for your time
Questions, comments & suggestions…