Transcript wellness seminar - CignaBehavioral.com

Wellness Seminar
Effective Time
Management
Julie Johnson, LPC, CEAP
Time Management Quiz
Which of the following statements are
TRUE?
1. Most of our problems could be
resolved if we only had more time.
2. Our lives are largely controlled by
time.
3. We can squeeze more activities into
our schedule if we really want to.
4. People are naturally disorganized and,
as a result, will always experience
time-related stress.
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Seminar Goals
• Identify barriers to effective time
management
• Learn to prioritize your time to
achieve your goals, both personally
and professionally
• Learn techniques to help you manage
time more effectively
• Know the benefits of your EAP
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What’s Stopping You?
1. Not deciding what deserves your time
2. Not letting go of unnecessary control
3. Not being assertive about your time
4. Being a perfectionist
Adapted from “Managing Your Time”, University College and Extension Services, California State
University, Long Beach
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Where Does the Time Go?
URGENT
I
IMPORTANT
NOT
IMPORTANT
ACTIVITIES:
NOT URGENT
II
ACTIVITIES:
Crises, pressing
problems, deadlinedriven projects
Exercise, long-range
planning, preparation,
preventive
maintenance,
relationship building,
personal growth
activities, some leisure
III ACTIVITIES:
IV
Interruptions, some
calls, some mail,
some reports, some
meetings
Trivia, busy work, some
mail, some calls, time
wasters, some pleasant
activities
Adapted from The 7 Habits of Highly Effective People,
by Stephen Covey
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ACTIVITIES:
Decide What Deserves Your Time
• Identify Your Roles
• Select Your Goals
• Schedule
• Daily Adapting
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Let Go of Unnecessary Control
Delegation
– Gofer delegation
– Stewardship delegation
• Desired results
• Guidelines
• Resources
• Accountability
• Consequences
Adapted from
The 7 Habits of Highly Effective People,
by Stephen Covey
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Be Assertive About Your Time
• What will I gain from this?
• Will the time spent on it be worth it?
• Will I be resentful/angry if I say “yes”?
• Can someone else do it?
8
Learn To Not Be Perfect
• Set realistic expectations
• Deal with your fear of failure
• Let go
• Look at the big picture
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Keep a Time Log
• Track your time for 3-7 days
• Decide if the activities were worth the
time spent on them
• Pinpoint consistent
distractions/interruptions
• Look at transition times—how
efficiently do you spend that time?
Adapted from Time-Management-Guide.com
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Analyzing Time Wasters
Internal
External
• Procrastination
• Interruptions
• Failure to
delegate
• Meetings
• Failure to set
priorities
• Socializing
• Visitors
• Poor
communication
• Failure to plan
• Poor scheduling
• Red tape
• Lack of selfdiscipline
• Attempting to do
too much at once
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• Excessive
paperwork
Managing Email
• Your email inbox is not necessarily your
“to-do” list
• Remove your name from unnecessary
distribution lists
• Check your email only when you have
enough time allocated to respond to
them
• Disable any audio or visual signals that
alert you to new emails
• Avoid “shuffling” emails
• Learn to prioritize
Adapted from Dr. Donald Wetmore
Productivity Institute
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General Time Management Techniques
• Use a calendar, date book, PDA or
computer software
• Make a daily task list
• Rank activities
• Plan ahead
• Schedule yourself first
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Benefits of the EAP
• Confidential
• Prepaid
• Available 24 hours a day, 7 days a
week
• Appointment offered within 2
business days
• Telephonic consultation available
• Household benefit
• Child care, elder care, and legal
concerns
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