Transcript Jobs at CU Update

Hiring Proposal Update

After careful consideration by the campus HR teams, the hiring proposal
feed from Jobs at CU to HRMS will no longer be utilized.
 New hires should be updated in HRMS directly.
 Employee role for new hires will need to be created manually in
Jobs at CU.
 Without an employee role in Jobs at CU, the incumbent cannot be
seated into a position in Jobs at CU.
Additional updates

Many of you have requested the ability to move inactive applicants to
workflow status ‘Under review by search committee.’
 This functionality is currently being tested, and when it becomes
available we will provide the update.
Special Off-cycle Time Collection Process
▪ We have listened to both the needs of our business partners as well as our
employees and are excited to announce that we are working on a process that
will allow business partners to make payroll corrections more efficiently.
▪ Beginning this spring, business partners will be able to correct errors through
the time collection process on a weekly basis. These corrections should be the
exception not the rule, and we will be monitoring the use of these off-cycle
payments to see if there are ways that Employee Services can work with you
more closely to ensure that most payments are made to employees during
the normal period cycle.
▪ With this enhancement, hand-drawns will only be needed for involuntary
terminations, overpayments, settlements and other rare circumstances.
▪ Watch for updates in Pay Roles & Work/Life announcements.

Salary Upload Information
 Increases approved for faculty, university staff and classified staff.
 If you need access to the salary planning page, request access early.
Salary Planning Access is listed under the ES (PBS) Specialized Access
Role category on the HRMS Access Request Form.

Salary Upload Dates
 Salary upload for 12-month faculty, university staff, classified staff and
medical residents will take place on Tuesday, July 1.
▪ * Salary planning entry deadline is Monday, June 30.
 Salary upload for AY contract faculty will take place on Friday, August
1.
▪ *Salary Planning entry deadline is Thursday, July 31.
*Campus deadlines may vary.

New process for benefit enrollment
 We will be using PeopleSoft’s eBenefits for benefit
enrollments – both for Open Enrollment and for new hires
and family status changes throughout the year.
 New hires began using the system April 1.

Portal Update – Multi-Factor Authentication
 Additional layer of security coming early this summer.
 Passes additional code to user via text or voice message.
 Will utilize user’s home, cellular, campus 1 or campus 2
phone number from HRMS.
 Encourage ALL employees to verify and/or update phone
numbers now in preparation for new security feature.
 Will allow ES to reinstate direct deposit changes and
access to W-2s via the portal.

Paycards are coming
 For pay dates after July 1, 2014, ES no longer will issue checks. All
payments will be made by direct deposit or paycard.
 We will be communicating soon with all employees currently receiving
a paper check.
 More information to come for involuntary terminations.

SOW forms are changing

Expos were held on the campuses at the end of
March/first part of April
 More than 1,300 employees attended
 5 iPads given away
 Received many comments from staff
 Currently planning our next Expos coming in fall
April 28 – May 16 5 p.m. MDT
Enroll online through the
portal!
1. Log into the portal
2. Click on Payroll and
Compensation
3. Click Benefits
Enrollment
4. Review current
enrollment and OE
elections in Benefits
Summary
No Carrier Changes
Medical Plans
Vision Plan
Anthem
Harrington Health for
Kaiser Permanente
Anthem Blue View Vision
Dental Plans
Delta Dental
Life Insurance
Disability
The Standard
 Classified Staff <50% Now only eligible for CU coverage – No State
of CO plans
 Rates Minimal changes
 Vision Plan 2-year enrollment commitment
 Hearing Aids Removal of limits on CU Health Plans – Exclusive,
High Deductible and Access Network
 Health Care Flexible Spending ASI Flex Card

HCM Upgrade updates
 There have been a number of campus power users volunteered to
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serve on one of the upgrade committees. Thank you!
Taleo has been selected to replace Jobs at CU. There will be more
details provided as we learn more about this new software. This will
go live at the time of the upgrade.
ePerformance and onboarding tools will also be available as we
upgrade.
We are working on having a portion of the ES website devoted to
upgrade meeting minutes, decisions, customizations eliminated,
presentations, captivate videos, etc.
Working on surveys that will be used to allow you to provide input.

Personal Data FIT/Gap
 Not many changes
 Custom naming configuration (Last Name, ‘space’ First Name) will not
carry forward into 9.2. Can search by first name under name field.

Personal Data FIT/Gap
 Will not hide any fields (birth state)
 Still encrypt SSN
 Highest education level to feed to CIW

Personal Data FIT/Gap
 Will add an address type of campus box to eliminate customization

Personal Data FIT/Gap
 Not really changing

Personal Data FIT/Gap
 Home Department will be removed and replaced with a primary job
flag (as-delivered).
 New online I-9 process
 Background checks may be stored in Taleo. Other data will be stored –
maybe on different pages.
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Manager (Business Partner) Dashboards
Smart Hire - Demo
 To show you some of the new technology and get your feedback, we
will do a demo of the new pages from our demo environment.
 No CU data