Transcript APPLICANT MANAGEMENT SYSTEM

eRecruit Unit Readiness
Kickoff Meeting
January 22, 2010
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eRecruit
Welcome!
Unit Readiness Coordinators (URCs)
eRecruit Project Management Team
eRecruit Consultants (eConsultants)
Employment Process Coordinators
(EPCs)
• University HR Representatives
• Guests
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eRecruit
Agenda
• Introductions
• eRecruit Background Information
• Unit Readiness Plans
– Process and System Overviews
– Workplan and Scorecard
• At your Table – Meet your eConsultant
• Next Steps
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eRecruit
Project Scope
• Replacing functionality of current
system
• Posting and filling regular staff
positions
• Posting faculty positions
• Go-live June 7, 2010
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eRecruit
Possible Future Phases
• Non-Student Temporary Positions
• Hiring for Faculty/Instructional
Positions
• Other Job Families
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eRecruit
Background
• Documented feedback from eMploy
• Notification that Kronos will no longer
support eMploy
• Selection process resulted in
PeopleSoft
• eRecruit Project began October, 2008
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eRecruit
eRecruit Priorities
Design driven by user feedback
Enhanced applicant experience
School/College/Unit involvement
Customized to support UM business
processes
• Dedicated project support for Unit
readiness efforts
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eRecruit
Applicant WebsiteTeam
• Health System Expertise
– Gwen Kearly, Nurse Recruiting
– Mindy Warden, Health Careers
– Maria White, UMHS
Communications
• Employee/Applicant Perspective
– Valerie Eaglin, CEW
– Rosa Peters, IT Commons
– Angela Law, AFSCME
– Venus Gregory, HR Service Center
• IT Experience
– Lisa Collins, Perf. Support
– Jamie Croy, Systems Analysis
– Ann Tuttle, eRecruit Project
– Shawn Sieg, UHR IT Support
– Kevin Bergquist, Voices Team
• Human Resources Knowledge
– Katie McCollum, Functional Expert
– Jane Miller, eRecruit Project
– Tiffany Kulpa, Employment
– Matt Snyder, Communications
– Karen Sloan, ITS HR Office
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eRecruit
Applicant Website
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eRecruit
Applicant Website
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eRecruit
Design Team
• Campus Units
– Karen Sloan, ITS
– Patrick Smitowski, LS&A
– Stacy Johnson, Facilities&
Operations
– Tina Truskowski, College of
Engineering
– Jodi Simpson, ITS
– Lori Ristau, School of Nursing
– Jennifer Knauf, SNRE
• University HR
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Jane Miller
Katie McCollum
Michele Kinker
Traci Buckner
Jeanne Christensen
Tammy Deane
• ITS
– Judy Aldrich
– Ann Tuttle
– Chris Fillmore
• Health System HR
– Lynda Lauerman
– Mindy Warden
• Health System Units
– Gwen Kearly, Nurse
Recruitment
– Pam Quinlivan, Internal
Medicine, Medical School
• Regional Campus HR
– Beth Manning, Flint
– Ginny Zarras, Dearborn
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eRecruit
Things You’ll Love
Restricted code check automated
UM terminology used
Simplified posting
Applicant website with enhanced
searches
• Screening works!
• Automated disposition setting
• New applicant report for Unit HR
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eRecruit
Job Opening Demo
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eRecruit
Unit Readiness Program
Goal: To ensure Units are
engaged in readiness efforts
and to provide dedicated project
consulting, leading to smooth
Unit implementation
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eRecruit
Unit Readiness Program
• Dean or Director assignment and support of URC
• One-on-one eRecruit Consultants and EPCs
• Collaboration to prepare your Unit
– Business Processes
– Security Roles
– Training
– Communication
– Implementation
• Workplan, tools and Unit Scorecard for
consistency and tracking progress
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eRecruit
Unit Readiness Work Plan
Planning and Reporting
Business Process Review/Design
Security and Access
Internal Unit Communication
Training
Process Testing
Implementation
Stabilization
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eRecruit
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Unit Scorecard
Monthly progress reporting
Categories from Workplan
To Dean/Director 1st of following month
Roll-up to monthly project status report
Go-live decision depends on Unit progress
Ties directly to project metrics
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eRecruit
eRecruit Metrics
• Delivered on-time and on or under budget
• At least 80% of design features requested
by stakeholders have been incorporated
• 100% of units have been provided a
consultation and access to readiness tools
• At least 80% of the units have utilized the
checklist to review/redesign business
processes in preparation of eRecruit go-live
• Data conversion from eMploy to eRecruit
allows departments to access existing
records
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Questions?
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eRecruit
At Your Table
• Introductions
• Review Unit Workplan
• Contact Information
• Plan for 1st meeting
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eRecruit
Next Steps
• Initial Meeting with eConsultant, URC, EPC by
February 12, 2010
• Set up and review Unit Workplan, Scorecard
• Job Opening business process review and design
• UL Meetings, February-June, 2010
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3rd Friday each month
8:30-10:30 a.m. at Kipke
1st hour will be eRecruit
Next Meeting February 19, 2010
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