Transcript Document

DUTIES OF THE OFFICERS
• What will each officer be doing to fulfill their
post?
• What procedures will they be involved in?
• What material is available to them?
• What do they need to get done and when do
they need to have it done?
• What are the crucial items?
DUTIES OF THE OFFICERS
• We will hope to answer these questions for
each position and make you more comfortable
in your responsibilities
• Some officers will have more duties than
others but each officer has their own
responsibilities that make the council work
efficiently
CHAPLAIN
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Spiritual advisor
Must be a member of the clergy (priest)
Appointed by GK and Approved by Diocese
Instructs members on spiritual activity
GRAND KNIGHT
1. Material
A. Grand Knights Handbook (either CD or Book)
B. Council forms book
C. How to conduct a meeting and Officers meeting pamplet
D. Copy of Supreme, State, and Council Bylaws
E. Roberts Rules small pamplet
F. Oregon State GK booklet
2. Duties
A. Conduct Monthly General Meetings
B. Conduct Monthly Officer Meetings
C. Sign Vouchers created by FS
D. Co-sign Checks created by Treasurer
E. Ex officio member of all committees
F. Appoint Membership and Program Director
G. See Grand Knights Handbook for others.
DEPUTY GRAND KNIGHT
• Deputy Grand has the same responsibility as
the Grand Knight.
• He is the future Grand Knight in training.
• Steps in when Grand Knight is not present.
• Typically acts as Program Director
• Appoints Program Chairman
– Note: Membership Chairman is under Grand
Knight
CHANCELLOR
• Primarily assists GK and DGK in the performance
of their duties.
• He oversees the members to strengthening
members interest in the council
• Chairman of the Admissions committee
• Some councils he is the liason between the
council and Chaplain
• Steps in if GK and DGK are absent.
• All GK and DGK duties apply to him.
RECORDER
• Keeps minutes of the all meetings (general
and officer)
• Creates a book with all Motions that will carry
from year to year for future reference
• Publish a monthly news letter (1st week of the
month)
• Send out minutes of the General meeting
within 10 days of the meeting
FINANCIAL SECRETARY
• Appointed by Supreme Knight upon
recommendation of the Council
• Maintaining all financial and membership
records
• Creates vouchers for fund disbursements
• Collects and receives all moneys than transfers
them to treasurer.
• Bills council dues and receives the money
FINANCIAL SECRETARY
• Handles all supply orders for the council
• Files officer chosen report and updates when
needed.
• Sends in form 100’s immediately upon 1st
degrees implemented.
• Fills out form 450 (degree notification)
• Keeps accurate records for audits
• For more duties see FS handbook.
TREASURER
• Responsible for the safekeeping and
maintaining councils funds and accounts.
• Deposit moneys received from the FS
• Gives copy of Bank Statement to GK and
trustees
• Creates checks for all expenses and co-signed
by GK
• Keeps accurate records for audits.
LECTURER
• Provides educational and entertaining
programs for the council
• Responsible for “Good of the Order”
• Should be knowledgeable of the council
programming.
• Inspire the council
ADVOCATE
• Legal representative of the council
• Should be knowledgeable of Supreme, State,
and Council bylaws
• Roberts Rules of order
• How to conduct a meeting
• Be in contact with the State Advocate
• Know how motions are conducted
WARDEN
• Keeps track and inventories all council
property and degree paraphernalia.
• Sets council chambers for meeting and
ceremonial work. Information on setup is in
the GK handbook and 1st degree book
• Appoints and supervises guards during council
ceremonies.
• Supervises inside and outside guards
INSIDE AND OUTSIDE GUARDS
• Outside guard tends the outer door admitting
visitors and members to the inner door
• Inside guard checks membership cards
• Inside and Outside Guards perform similar duites.
• Both report to the Warden before general
meeting about status of members present
• All cards should be checked before meeting
starts.
• Performs other duties as assigned by Warden.
TRUSTEES
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Consists of three members
Oversee the work of FS and Treasurer
Serves as retention committee with DGK
Third year trustee is only voted on, the rest
move on to 2 and 1 year trustees.
• Create budget for council
• Review all council bills and gives
recommendations
TRUSTEES
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Audits books twice a year
Reviews bank statement monthly
Reports status of budget each month
Reviews FS when requested by Supreme
(usually at end of 3 years)
• Creates list of nominations for election of
officers
QUESTIONS