Transcript FY12 Productivity campaign - Project Product Value

Microsoft Enterprise
Project Management
James Wright
Christopher Pond
EPM Solution: Executive Overview and Discussion
1
Agenda
9:30 – 09:45
9:45 – 10:45
10:45 – 11:00
11:00 – 12:00
Introduction
Microsoft Project Server 2010
James Wright – Principal Consultant
Refreshments
Microsoft Project Server 2010
12:00 – 13:00
Break
13:00 – 14:00
Microsoft SharePoint Server 2010
Christopher Pond – Senior Consultant
Refreshments
Microsoft SharePoint Server 2010
14:00 – 14:15
14:15 – 15:00
About CPS
• Established 1995
• Experts in Microsoft EPM, SharePoint,
Training, Resourcing & P3M Consulting
• Microsoft Gold Competency Partner
• Client list of over 700 organisations
• Only UK APMG Accredited Consulting Organisation
that can provide Microsoft EPM solutions & P3M consulting
• Over 11,000 delegates trained
• Project Server 2010 launch partner
European Coverage
Working in partnership with C&S and CXS, CPS offer international services throughout Europe.
Solutions
• P3O Consulting
• Hosted / SaaS
• PMO setup
• SAP integration
• Recruitment
• Dedicated support
• Pre-packaged EPMofficeTM
• Training
• Client Specific EPM Deployments • Development
challenges and needs
More and more, businesses need:
Transparency of projects & operations
Consistency and Quality in processes & activities
Accountability of project performance and financial resources
Optimisation of projects to align with strategies
Invest in scalable, connectible, and extensible platforms
Why change?
• Deliver business improvement through change
– Become lean & competitive
– Maximise value for taxpayers & shareholders
– Can organisations repeatedly deliver more with limited resources?
• Business demands value in every project
– Are resources being utilised efficiently?
– Can we prioritise effectively?
– Can we provide the necessary programme and project controls?
• The reasons will differ for each organisation
Example PPM benefits
People | Process | Organisation | Strategy | Technology
People – Ensuring there is a
focus on skills and
competencies e.g. by providing
multi-level training.
eaton
Organisation - is
there a “will” to
support change
Processes – common
approach for people to
collaborate around projects &
programmes
Strategy & Vision – the drivers
for change and the vision of a
future state to roadmap a
feasible, path to get there.
Technology –
Implemented to
assist people
carrying out the
process.
Strategy & Vision
Technology
Change?
P3O / EPM
People
CRM
Process
HR
Organisation
Finance
Another Way of Looking at it…
In the organisation
Portfolio
Management
Alignment
with Business
Objectives

Executives and
Portfolio Managers
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
Enterprise
Project
Management
Visibility & Control
PMO, Resource and
Project Managers
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Collaboration
Work
Management
Project Team
Members
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Demand Management
Portfolio Selection
Capacity Planning
Portfolio Reporting
Resource Management
Financial Management
Project Reporting
Project Scheduling
Program Management
Time Reporting
Team Collaboration
Issue and Risk
5
Microsoft Project Evolution
From desktop scheduling to project & portfolio management
Financial
Management
Resource
Management
Portfolio
Management
Reporting
Scheduling
Simple reporting
Task management
Print
Resource tracking
Program
Management
Project
Collaboration
Gartner MarketScope for Project and Portfolio Management Applications
Microsoft received the
highest rating possible with
a Strong/Positive rating
June 2011
Microsoft Project Server 2010 is a
landmark release for Microsoft, and
for PPM prospective users and
existing Project Server customers
Source:“MarketScope for Project and Portfolio Management
Applications”, GartnerResearch, June 2011
The MarketScope is copyrighted 2011 by Gartner, Inc. and is reused with permission. The MarketScope is an
evaluation of a marketplace at and for a specific time period. It depicts Gartner's analysis of how certain
vendors measure against criteria for that marketplace, as defined by Gartner. Gartner does not endorse any
vendor, product or service depicted in the MarketScope, and does not advise technology users to select only
those vendors with the highest rating. Gartner disclaims all warranties, express or implied, with respect to this
research, including any warranties of merchantability or fitness for a particular purpose. This MarketScope
graphic was published by Gartner, Inc. as part of a larger research note and should be evaluated in the
context of the entire report. The Gartner report is available upon request from Microsoft.
Current & Future
Solution components
Line of
Business Systems
Project Managers / Planners
Executives
Resource Managers
Team Members
Demonstration
Toolset Capability
• End to end Project &
Portfolio Management
• Portfolio Selection &
Prioritisation
• Capacity Planning
• Flexible scheduling
• Enhanced Reporting &
Business Intelligence
Making the change
an example
Set the capability &
benefit expectations
Measure success
Establish ‘Organisational
Will’ at the right level
Is the organisation
engaged?
Appoint a capable
Project / Programme
Manager
Support effective
delivery
Appoint a Senior
Responsible Owner
Which business person
will lead the change?
Devise a problem
statement – to gain
stakeholder engagement
What issues do we
currently face?
Assess the current
organisation state
to make change
successful
Map out the vision
Keep short & long term
needs visible
Prepare Benefits, a Business
Case, Programme Brief,
Programme Preparation Plan &
Vision statement
Perspective is essential
Example Road Map – an evolving approach
Risk and Issue
Management
Project
Register
High Level Project Status
Tracking
Detailed Risk & Issue
Management & Tracking
Request Governance –
Project Approval
Milestone Reporting
Financial Management
High Level Risks & Issues
Status – RAG & Narrative
Foundation
Resource
Pool
Time Tracking through
Authorisations
Time and cost
actuals
Phase Level Project Plans
& Resource Allocations
Resource Management
Time & cost actuals
Release 1
Governance
Workflow
Portfolio
Management
Detailed Project Schedule
Management & Resource
Allocations
Detailed activity planning &
tracking
Activity level resource
management
Project Delivery
Governance
Lifecycles and Stage Gates
to Manage/Track Delivery of
Projects
CMMI/Adherence to Process
Annual Business
Planning Cycle and
Portfolio Management
Collection of project
requests
Prioritisation & approval
Portfolio management
Capacity Planning at Role
Level
Release 2
Release 3
Example Implementation Plan
Month 1
Month 2
Month 3
Month 4
Month 5
Month 6
Month 7
Month 8
Month 9
Month 10
Phase 1
Design
Iterative
Proof of Concept
Prototyping
Workshops and
Iterative
Prototyping
Phase 2
System
Configuration
Validation
Testing
Training
Roll Out
Design
System
Configuration
Validation
Testing
Phase 3
Design
Phase 4
System
Configuration
Validation
Testing
Training
Training
Design
System
Configuration
Validation
Testing
Roll Out
Roll Out
Technical Design and
Installation
Training
Roll Out
Project Management
Solutions
• P3O Consulting
• Hosted / SaaS
• PMO setup
• SAP integration
• Recruitment
• Dedicated support
• Pre-packaged EPMofficeTM
• Training
• Client Specific EPM Deployments • Development
Thank you for your time
We will follow up with slides & links
Consider setting up a more detailed
discussion with CPS