Transcript Grassroots Government Activities Committee Region [Number] CRC

Grassroots Government
Advocacy Committee
Region [Number] CRC
[RVC name]
[RVC email]
[RVC phone]
[Date]
Why?

Member involvement
and engagement

Guidance and education

Broad scope


Not U.S.-centric
Official structure for
these activities

Discrete emphasis on
interactions with
local governments

Reports to Members
Council
GGAC Responsibilities
GGAC shall be responsible for
grassroots activities and issues that
relate to local, state, federal and
provincial government bodies in
areas of interest to ASHRAE
members, in order to better
coordinate efforts and understanding
between ASHRAE grassroots members
and local government.
Society GGAC Structure

Chair

First Vice Chair

Second Vice Chair

Communications Coordinator

Fourteen Regional Vice-Chairs

Four At-Large Members

Two BOD ex officios (one of whom must be the
Society Treasurer)

Consultant

Chair of Members Council

Chair of Publishing and Education Council

Chair of Tech Council

Staff Liaisons
Where Does GGAC Fit In?

Many ASHRAE-relevant policy issues
are decided at the at the
provincial, state and local level

Chapter members are most
knowledgeable about their
community

Establish your chapter as a resource
for local decision makers
How Do You Do It?
Communication
Between chapters/sections/members
and with ASHRAE staff liaison
Coalition Building
“Force multiplier”
Grassroots Relationships

Chapters and sections should
develop relationships with local
chapters of other organizations

Institutes of Architects

Building Owners and Managers Association

International Code Council

International Facilities Managers Assn.

National Society of Professional Engineers

Green Building Councils
Grassroots Relationships

Many Society-level Memoranda of
Understanding
 Formalize
scope of relationships between
ASHRAE and other organizations
List of MOUs – updated regularly – available on
ASHRAE’s website
https://www.ashrae.org/aboutashrae/policies-and-procedures
Grassroots Relationships

Joint meetings and networking
events

Regular discussions about possible
opportunities for collaboration
 Technical
 Working
programming
with policymakers to
speak to ASHRAE core policy
concerns that may impact their
organizations as well
Connections
•Inventory
•Include
relationships with policymakers
them in events, communications
What Chapters and Members Can Say
Engagement with
Policymakers
Serve as clearinghouse of
grassroots government
adoptions of ASHRAEendorsed standards,
guidelines, and positions
Engagement with
Policymakers
Encourage active, informed
membership by keeping local,
provincial, state and federal
governments updated on
technical issues
Engagement with
Policymakers
Promote appointment of local
members to local, provincial,
state, federal and, beyond
North America,
national governmental bodies
Limitations
If requested by grassroots
governmental body to assist in
writing or development of
regulations, codes, ordinances,
or laws, or law, or to participate
in advisory group to grassroots
government agency, upon BOG
approval, go ahead,
BUT
Limitations
Chapters,
sections, and members
must not take any action that
conflicts with:
Society
or chapter bylaws
Society‐approved
documents or
publications
Any
existing Memorandum of
Understanding or contractual
obligation between ASHRAE and
another code or standards writing
organization
Limitations
Chapters,
sections, and
members may speak to
technical or
method‐of‐enforcement aspects
of public policy only and must
not support of political party or
candidate
Limitations
Chapters,
sections, and
members must not
jeopardize chapter’s tax
status, or cause chapter,
section, or member to
exceed local, provincial or
state limits regarding
registration as “lobbyist” or
“lobbying organization”
Limitations
Chapters,
sections, and
members must not request or
receive any travel or
transportation reimbursement
(as defined by ASHRAE Travel
Policy), nor any reimbursement
for time away from regular
employment, for activity
NO LOBBYING!
ASHRAE has
comprehensive matrix of
what constitutes
“lobbying” in all U.S.
states – and is working to
get similar materials for
non-U.S. jurisdictions
“Lobbying” vs. “Advocacy”
In the simplest terms…
“Lobbying” v. “Advocacy”
Lobbying
“Lobbying” v. “Advocacy”
Advocacy
“Lobbying” v. “Advocacy”
Laws and regulations vary state
to state, jurisdiction to
jurisdiction, country to country,
so consult the law no matter
what
Staying Out of Trouble
It is your
responsibility
to know what
can and can’t
be done – and
to convey the
same to your
chapter chairs
Limitations Outlined
ROB Section 2.433
MCO Section 2.6
GGAC MOP
GGAC Resource Manual
GGAC Public Policy Priorities
https://www.ashrae.org/govern
ment-affairs/grassrootsgovernment-advocacy
ASHRAE-Approved Documents
 Published
Standards and
Guidelines
 Public Policy Issue Briefs
 Position Documents
All are available on ASHRAE
website
Management by Objectives
(MBOs)
RVC to fill in as
each RVC will
assign these to
the chapters
Chapter Chair Responsibilities

Review Section 2.6 of the MCO
 Work with the chapter to keep local, provincial
and state governments updated on technical
issues
 Inform the chapter members of local, provincial
and state government issues
 Seek the appointment of chapter members to
local, provincial and state governmental bodies
 Maintaining a list of all elected officials in the
jurisdictions within the chapter’s geographical
boundaries
 Maintaining a list of appointed or hired
government employees who have a role in the
enforcement or adoption of local codes or
standards relevant to the building sciences
Chapter Chair Responsibilities
Provide tools to train and enable chapter
members to effect positive interactions with
government entities in their communities
 Serve as a conduit to keep their chapter
leaders, RVC, and the Government Affairs
Office staff informed on local governmental
activities of interest to ASHRAE
 Liaising chapter members with educational,
advocacy and programs-related groups within
ASHRAE
 Serving as a clearinghouse of grassroots
government adoptions of ASHRAE-endorsed
standards, guidelines, and positions

Public Policy Priorities
ASHRAE standards
“Doing business”
Energy efficiency in the built environment
Future of the profession
Presidential
Award of
Excellence
• Categories
outline
Society GGAC priority
activities
• Should
serve as
guidance for chapters
and sections on how to
organize GGAC
programming –
especially in initial
phases
Presidential
Award of
Excellence
ASHRAE’s PresidentElect decides the
specific point
allocations
Presidential
Award of
Excellence
PAOE recognizes and
rewards members who
perform activities to
support ASHRAE
initiatives
PAOE Newsletter,
Instructions, and Award
Descriptions are
available at
www.ashrae.org
GGAC PAOE POINTS 2015-16
MINIMUM
PAR
500 Points
650 Points
GRASSROOTS
GOVERNMENT
ACTIVITIES:
CRITERIA
See slides below
GGAC PAOE POINTS 2015-16
POINTS RELATED TO THE PRESIDENTIAL THEME
EFFICIENT USE OF VOLUNTEERS’ TIME:
300 points for each building receiving a Building Energy Quotient
(bEQ) rating in which the Chapter promoted bEQ and/or provided
technical assistance in the rating process (1200 points maximum)
 50 points for establishing and maintaining a chapter Grassroots
Government Activities Committee with at least 2 members to
promote ASHRAE with state, provincial, and local government.
 50 points for grassroots government activities training for
chapter officers and future leaders (minimum 1 hour of training)
(100 points maximum)
 25 points for a Young Engineers in ASHRAE (YEA) member
assigned to the Grassroots Government Activities Committee to
provide YEA ideas and participation

GGAC PAOE POINTS 2015-16
POINTS RELATED TO EFFICIENT CONDUCT OF CHAPTER ACTIVITIES
ADMINISTRATIVE AND TRAINING ACTIVITIES
150 points for establishing and annually updating a list of government officials
(at any level of government relevant to buildings, engineering or construction,
including building officials, school system facility staff, state energy code
officials, etc.) along with their contact information. (List must be sent to RVC by
October 15.)

AWARDS AND SUBMISSION ACTIVITIES
100 points for each Chapter Government Activities Award entry into Society
competition (each Award entry counted only once)

50 points for each Chapter Government Activities Award entry into Regional
competition (each Award entry counted only once)

50 points for each article on a grassroots government activities-related (e.g.,
state provincial, or local legislative or regulatory issue) published in a chapter
newsletter or posted on a chapter website with copy sent to RVC (maximum of
two articles per month)

GGAC PAOE POINTS 2015-16
MEETINGS, PRESENTATIONS OR EVENTS
100 points for each announced and promoted or held joint chapter meeting
with local, state, or provincial government entity to discuss a built environment
or HVAC&R industry-related topic (maximum 1000 points)
 100 points for each documented personal contact (meeting) by a chapter
member with government officials (at any level of government relevant to
buildings, engineering or construction, including building officials, school
system facility staff, state energy code officials, etc.) with the goal of
promoting ASHRAE related subjects or Chapter goals and objectives, with
notification sent to the ASHRAE Government Affairs Office. (Points doubled if
the topic is ASHRAE/USGBC/IES, Standard 189.1 or bEQ) (maximum 800 points)
 100 points for each National Engineers’ Week or non-US equivalent activity
that promotes Engineering
 50 points for maintaining a current listing of local and state Energy code(s)
for entities within chapter area. Include contacts for people managing the
Energy Code(s).
 50 points for each Chapter program on the topic of Government Activities
(minimum 45 minute presentation; maximum 2; maximum 100 points )

GGAC PAOE POINTS 2015-16
RVC ASSIGNS

650 points for a complete application submitted to the GGAC for the
Government Affairs Award

200 points for the incoming Chapter GGA committee chair attending the GGAC
CRC workshop (50 points for chapter representative other than the chair who
is a senior officer or member of GGAC)

100 points for chapter GGAC chair continuing a second year as chair (200
points for an additional year with a cap of 300 points in one year) 50 points for
planning/goal setting session with RVC (points assigned by RVC by October 1)

10 points for each GGAC meeting to promote using an Energy Code based on
ASHRAE standards with Energy Code contacts. Must report to RVC. (maximum
100 points)

0 – 200 points for chapter interaction with local or state government to
advocate policy related to buildings, engineering or construction. The total
points shall be determined by the RVC based on effort.

0 to 50 points for achieving goals established in the planning/goal-setting
session with RVC (points assigned by RVC by June 30)
Government
Activities
Award
• Recognizes
an individual or
group of individuals
demonstrating outstanding
efforts, in state, federal,
provincial, and/or local
government on technical or
policy issues important to
ASHRAE
• Chapter
Chairs submit
nominations to the RVC for
regional award
• Additional
information regarding
the Award can be found in
Section 1 of the GGAC Resource
Manual Section I
ENGINEERS WEEK PROCLAMATIONS
ENGINEERS WEEK IS FEBRUARY 21-27, 2016




We are working on how do it easily (check GGAC website for information)
Puts chapters in front of government officials
Can be a proclamation from a Mayor, Governor or any other elected official
We recommend other activities with E Week as well, visit the NSPE website
below
Learn more at:
http://www.discovere.org/our-programs/engineers-week
http://www.nspe.org/resources/partners-and-state-societies/nationalengineers-week
MORE TO COME ON THIS!!!
Resources





RVC
Other Chapter Chairs
Society Staff Liaison (Jim
Scarborough [DC Office],
[email protected])
ASHRAE Government
Affairs website
(http://www.ashrae.org/
government-affairs)
ASHRAE’s bi-weekly
Government Affairs
Update
(https://www.ashrae.org
/governmentaffairs/governmentaffairs-updates)
SOCIETY GGAC LEADERSHIP

Chair – William Bahnfleth
([email protected])

First Vice Chair – Tom Phoenix
([email protected])

Second Vice Chair – Rob Craddock
([email protected])

Communications Coordinator – Vikram Murthy
([email protected])

Consultant – Keith Reihl
([email protected])
SOCIETY GGAC LEADERSHIP

Chair of Members Council – Tim Wentz
([email protected])

Chair of PubEd Council – Chuck Gulledge
([email protected])

Chair of Tech Council – Jim Vallort
([email protected])

Ex Officio/Society Treasurer – Bjarne Olesen
([email protected])

Ex Officio – Erich Binder
([email protected])