Transcript Designing and Delivering Oral and Online Presentations

Chapter 14
Designing and Delivering
Oral and Online
Presentations
Copyright © 2015 Pearson Education, Inc. publishing as Prentice Hall
Chapter 14 - 2
Learning Objectives
1. Highlight the importance of presentations in
your business career and explain how to
adapt the planning step of the three-step
process to presentations
2. Describe the tasks involved in developing a
presentation after completing the planning
step
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Chapter 14 - 3
Learning Objectives
3. Describe the six major design and writing
tasks required to enhance your presentation
with effective visuals
4. Outline four major tasks involved in
completing a presentation
5. Describe four important aspects of delivering
a presentation in today’s social media
environment
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Chapter 14 - 4
Building Your Career
with Oral Presentations
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Chapter 14 - 5
Applying the Three-Step Writing
Process to Presentations
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Chapter 14 - 6
Planning a Presentation
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Chapter 14 - 7
Analyzing the Situation
Audience
• Size and composition
• Probably reaction
• Background
• Anticipate objections
• Subject knowledge
• Expectations
Organizing Presentation
• Narrow main idea
– Convince management that
reorganizing the technical
support department will
improve customer service
and reduce employee
turnover.
• Limit scope
• Prepare outline
– Organize message
– Foundation for speech
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Chapter 14 - 8
Preparing Your Outline

State purpose and main idea

Organize major points and sub-points

Identify major points for each section

Identify transitions

Prepare bibliography of sources

Choose a compelling title
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Chapter 14 - 9
Developing a Speaking Outline
Follow Planning Outline
Presentation
Cues
Select Key Words
Add Delivery Cues
Presentation
Reminders
Arrange Your Notes
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Chapter 14 - 10
Adapting to Your Audience
Small Groups
Large Groups
Casual Style
Formal Style
Promote Participation
Control Participation
Simple Visuals
Multimedia
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Chapter 14 - 11
Composing Your Presentation
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Chapter 14 - 12
Composing Your Presentation
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Chapter 14 - 13
Enhancing Presentations
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Chapter 14 - 14
Choosing Slide Style
Structured
Slides
Free-Form
Slides
Elements of Design
Amount of Content
Number of Slides
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Chapter 14 - 15
Structured Versus Free-Form
Slides
Process
Memorable
Project Updates
Routine Information
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Chapter 14 - 16
Designing Effective Slides
Design around a key visual
Write readable content
Create charts and tables for slides
Select design elements
Add animation and multimedia
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Chapter 14 - 17
Designing Effective Slides
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Chapter 14 - 18
Writing Readable Content
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Chapter 14 - 19
Completing Your Presentation
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Chapter 14 - 20
Finalizing Your Slides
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Chapter 14 - 21
Finalizing Your Slides
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Chapter 14 - 22
Designing Effective Visuals
Left: This stylized bar graph sends a
stark visual message about how bad
the company’s turnover really is.
Right: This simple visual highlights
the presenter’s spoken message about being careful to
choose the right tasks to focus on and then
completing them quickly.
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Chapter 14 - 23
Creating Effective Handouts
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Chapter 14 - 24
Choosing Your Presentation
Method
Memorizing
Reading
Impromptu
Speaking
Speaking
From Notes
Purpose
Audience
Speaking Occasion
Subject Matter
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Chapter 14 - 25
Practicing Your Delivery
Practice without slides
Present naturally
Track your time
Check equipment
Speak clearly
Anticipate questions
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Chapter 14 - 26
Overcoming Anxiety
 Practice for success
 Do not panic
 Know your subject
 Be comfortable
 Avoid perfection focus  Focus on the message
 Visualize success
 Focus on the audience
 Remember to breathe  Maintain eye contact
 Take 3-second break
 Keep on going
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Chapter 14 - 27
Responding to Questions
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Chapter 14 - 28
Embracing the Backchannel
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Chapter 14 - 29
Presenting Online
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Chapter 14 - 30
Summary of Objectives
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Chapter 14 - 31
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Chapter 14- 32