Transcript Test Preparation, Security, and Procedures

Training Objectives
 Be familiar with New Mexico Statewide
Assessment Programs
 Understand test security and training
requirements
 Know the basic processes and procedures of
test administration
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Required Training
 For school principals, test coordinators, test
examiners (teachers), and proctors (EAs)
 Training is required for any school personnel who
handle the assessments including office staff.
Assessments include
• SBA: (Grades 3-8 and 11)
• NMAPA: (Grades 3-12)
• NMELPA: (K-12)
 Sign-in, with a printed name, signature, and date
on the Non-Disclosure Forms
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Required Training
 A signature on the Non-Disclosure is the
teacher’s consent that
• He/she knows how to administer the test.
• He/she knows what is required to administer the
test.
• He/she will comply with the rules of test
administration.
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Required Training
 Two trainings a year required the NMPED: Test Security
and Test Administration
– Deadlines for Non-Disclosures:
• Elementary, Middle Schools & High School: Friday,
October 22, 2010
• The test security training verification the original
has to go to RDA, and copy must be kept at the
school.
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Testing Windows
 ACCESS:
Jan. 12 – Feb. 25, 2011
 NMSBA
Mar. 21 – Apr. 22, 2011
 NMAPA
Sept. 27 – Oct. 29, 2011 (High School)
Jan. 10 – Feb. 4, 2011 (High School)
Feb. 28 – April 8, 2011
 NMHSCE
Sep. 27 – Oct 15, 2010 and Jan 10. – Jan 28, 2011
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3 Principles of Test Security
1. Protect the student
•
Equal rights, fairness
2. Protect yourself
•
New staff, principals
3. Protect the test
•
Cost, irregularity
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TEST SECURITY
 Upon receiving materials, immediately
conduct a box count
• Report any discrepancy to RDA via phone and
follow up with a fax or email for
documentation
 Tests must be stored in a locked, secure area
with limited access at all times
 Test booklets are issued by sequential
number to the school.
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TEST SECURITY
 Teachers must sign to receive test booklets.
 Test booklets should be issued to teachers in
sequential order.
 Tests must be assigned to students and the
record must be given to RDA, as well as a
copy kept by the Test Rep.
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TEST SECURITY
 All specified materials must be returned to
RDA at or before the deadline
 No one can review secure tests without
prior approval and without signing the
Non-Disclosure Agreement.
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Testing Schedule: New Rule
 In order to maintain true standardization of administration:
All subtests must be administered in the order they
appear in the test booklet. All sessions of each subject
must be administered before moving on to the next
subject. (i.e., can no longer administer session 1 of
reading then session 1 of math). (This rule was
approved by the Secretary of Education’s Assessment
and Accountability Advisory Council, Aug 2010).
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Test Preparation (STC)
 Provide training for all school personnel
involved in test administration
 Ensure sufficient supply of test materials is
available
 Provide TAs/Proctors list of
accommodations
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Test Preparation
 Thoroughly read, review, and discuss the Test
Examiner’s Manuals before administering the test.
– Clarify staff questions.
– Do use the practice materials provided and the copies of
teacher guides.
 Do schedule your school’s test administration
windows early in the designated state
administration window.
– RDA will provide sample schedules
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More Test Preparation
 Do arrange for make-up tests for all
students who are absent.
 The 95% Rule applies for all State
Mandated Assessments for the total school
population, as well the disaggregated
groups:
•
•
•
•
5 ethnic categories
ELL
Special Education
FRPL
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Test Preparation Don’ts
 Don’t use old tests as test preparation
materials!!
 Don’t photocopy or reproduce test items.
 Don’t use or make copies of any
copyrighted test preparation materials.
 Don’t use any actual test items as
preparation materials (changing the setting or
numbers, paraphrasing the item, or rewording
the item).
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Test Administration Do’s
 Do encourage a student who is not trying.
 Be attentive
 Do remove instructional materials (e.g.,
multiplication tables) from test settings
during testing.
 Do have test monitors in the halls to assist
with emergencies or to obtain additional test
materials.
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More Test Administration Do’s
 Do return test materials each day to the
testing coordinator for secure overnight
storage.
 Do keep records on unique situations that
keep students from being tested.
 Do report suspected testing irregularities
immediately to the test rep, the principal
and RDA (Chris Brunder)
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More Test Administration Do’s
 Do post conspicuous signs near copy
machines warning that tests cannot be
copied.
 Do refer parents who request to view the
test to RDA.
 Do arrange for make-up tests for all
students who are absent.
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Test Administration Don’ts
 Don’t discuss items on a test with other
teachers.
 Don’t use items from the test to teach
concepts to students.
 Don’t let students leave the room and return
to continue on the same subtest.
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More Test Administration Don’ts
 Don’t give students breaks or allow them to
talk in the midst of a subtest.
 Don’t let students take cell phones out
during test administration.
 Don’t leave tests unattended in an unlocked
room.
 Don’t test students on different subtests at
the same time.
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More Test Administration Don’ts
 Don’t leave students alone in the room when they
are testing.
 Don’t help or coach students with test answers.
 Don’t suggest that students rethink an answer or
provide hints.
 Don’t change a student’s answer or direct a student
to change an answer.
• According to state regulation a teacher’s license can be either
suspended or revoked for a testing irregularity
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More Test Administration Don’ts
 Don’t permit students to use any
unauthorized materials during the test
administration.
 Don’t take test booklets or answer
documents off campus.
 Don’t permit students to leave the room
with testing materials for any reason.
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Who can administer the test?
 Only trained, certified staff are permitted to
administer tests:
–
–
–
–
Licensed school instructors and administrators
Teachers on waivers or intern licenses
Long-term substitutes with a valid teaching license
Coaches and contractors with a valid teaching
license
– Licensed counselors and related service providers
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Who can proctor the test?
 Any staff or community member who has
been trained in proper test administration
and test security may serve as a proctor.
 Parents cannot proctor in their own child’s
classroom.
 Proctors can assist, but may not act as test
administrators.
 All proctors must sign a non-disclosure
form.
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Thank You for your help!
 Questions? Call RDA (872-6870)
 Chris Brunder (872-6830, 235-5843)
 [email protected]
 Testing Warehouse (848-8751)
 Ann Lesley: [email protected]
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