Transcript Navigating the Consolidated Application to Leverage

Navigating the Consolidated
Application to Leverage
Resources Across Programs
Robyn S. Planchard, Georgia Department of Education
Title I Education Program Specialist
Jennifer Davenport, Georgia Department of Education
Title I, Part A Program Manager
2014 GCEL Conference
February 24-26, 2014
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Purpose
• The purpose of the LEA consolidated application
overall is to leverage resources across programs to
ensure that all children have an opportunity to meet
state academic achievement standards.
– By consolidating the planning and program requirements
across all programs participating in the LEA consolidated
application (ConApp) process, the need for LEAs to submit
multiple plans is eliminated.
– This makes the application process more efficient for
applicants.
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LEA Consolidated Application
In 1999, Georgia began participating in the federal
consolidated application.
– The signing of No Child Left Behind (NCLB) in 2001 led to
some modifications in the application process for FY02.
– NCLB reverted back to the Elementary and Secondary
Education Act of 1965 (ESEA) in FY10 which led to
additional modifications with the inception of the
American Recovery and Reinvestment Act of 2009 (ARRA).
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LEA Con App
The current programs that utilize the local educational agency
(LEA) consolidated application Web site, as well as several
additional programs that have come online in the last few
years, single-handedly dispense over $1 billion dollars to
school systems in Georgia.
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Agenda
• In the LEA consolidated application, we will:
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Identify the roles within the LEA consolidated application
Review the LEA consolidated application Web site
Log into the MyGADOE Portal
Explore the general parts of the consolidated application
Perform Queries
Run Reports
Investigate the Transferability of Funds Function
Examine how to use the Manage Schools Function
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Reviewing Roles within the
Consolidated Application
• Five distinct roles are available within the LEA
consolidated application.
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LEA Consolidated Application Coordinator,
Superintendent,
State Consolidated Application Coordinator,
State Program Manager,
State Plan Approver, and
State Grants Accounting.
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Roles within the Consolidated
Application
Role
Access
LEA Consolidated Application Coordinator
Full edit rights to the application. This role is automatically
applied to the Consolidated Application Coordinator
identified within the MyGaDOE portal.
Superintendent
Read-only access to the application, but has final sign-off for
the district.
State Consolidated Application Coordinator
Read-only access to the application, compiles all approvals
and requests for revision at the state level and recommends
approval or request for revision.
State Program Manager
Read-only access to the application, but has final sign-off to
approve specific program(s) at the State level.
State Plan Approver
Read-only access to the application, but has final sign-off to
approve the State Plan for a district at the State level.
State Grants Accounting
Read-only access to the application, but has final sign-off to
approve the budget at the State level.
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Logging into the LEA Consolidated
Application Web site
Within a Web browser, logon to the following site:
http://www.gadoe.org
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Logging into the MyGaDOE Portal
Within the LEA Consolidated Application Web site, enter your
username and password to log into the MyGaDOE portal.
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Once you are logged into the MyGaDOE
portal, select Consolidated Application
in the left-hand organization bar.
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Then select Application.
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Then select Title Programs.
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CLIP Enhancements
• With each new fiscal year, the consolidated
application opens and the prior Comprehensive
LEA Improvement Plan (CLIP) entries are autopopulated into the new FY’s CLIP
(i.e., FY13 CLIP text will be displayed within FY14’s CLIP)
• All formats from the prior fiscal year will be displayed
• The LEA will remove all highlights from text and will
delete text containing a strikethrough from each
CLIP Descriptor.
• The text clean-up process is performed by selecting the
icon.
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CLIP Process per Descriptor
1. Select applicable Descriptor Edit Icon
to make edits
2. Select Clean-Up Icon (
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3. Select Update button
4. Select revised Descriptor
(Same Descriptor from Step 1)
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Clean-Up Icon
Clean-Up
Icon
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CLIP Process per Descriptor
5. Add new text entries and edit prior FY text
entries
• Highlight new text entries using the
advised Highlight color GREEN was the
color for last (FY13) year’s Descriptors
• Strike-through text that will not apply for
the new year’s Descriptors
6. Do not select the Clean-Up Icon because
this will remove text that was recently
formatted with a strike-through and will
remove highlights from text.
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Deadlines in FY13
1. June
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June 22, 2012—CLIP Plan opened.
2. July
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July 2, 2012—LEAs could submit their CLIP Plan
July 31, 2012—CLIP Plan was due to GaDOE
3. October
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October 1, 2012—Deadline for sign-off on original Title I, Part A and
Title II, Part A budgets
October 30—LEA Monitoring Training in Ashburn
October 31—LEA Monitoring Training in Cumming
4. February
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February 11-13—GCEL – Savannah Riverfront Marriott
5. June
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18, 19, 20, and 21, 2013—FY13 Federal Programs Conference
Deadlines for FY14 will be Available at the June Federal Programs Conference
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Yearly Changes
• Title I, Part A has required some minor
changes to Descriptors 1, 6, 16, 17, 22, and 31.
• Title V, Part A has been removed from the
language of Descriptors 1, 6, 22, and 31
• Title I, Part C , Title II, Part A, and Title III and
Special Education have also required changes.
• Homeless also has specific requirements.
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Title I, Part A
• Descriptor 16 has been revised to reflect the
language of Georgia’s approved ESEA
Flexibility waiver
o Original Descriptor 16 (Title I, Part A) under ESEA: A description of
the actions the LEA will take to assist its schools identified as needs
improvement schools.
o Revised Descriptor 16 (Title I, Part A) under Georgia’s approved
ESEA Flexibility waiver: A description of the actions the LEA will
take to assist its schools identified as Priority Schools, Focus
Schools, and (where applicable) Title I, Part A Alert Schools.
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Title I, Part A
• Descriptor 17 has been revised to reflect the
language of Georgia’s approved ESEA
Flexibility waiver
o Original Descriptor 17 (Title I, Part A) under ESEA: A description of
the actions the LEA will take to implement public school choice and
supplemental educational services for schools identified as needs
improvement.
o Revised Descriptor 17 (Title I, Part A) under Georgia’s approved
ESEA Flexibility waiver: A description of the actions the LEA will
take to implement Flexible Learning Program (FLP) for schools
identified as Priority Schools, Focus Schools, and (where
applicable) Title I, Part A Alert Schools.
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LEA Implementation Plans
• Performance Goals from the previous year’s
application will be displayed.
• Uploaded files to the Attachment Tab are
allowed and do not have to be added within
the online application.
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Implementation Plans
1.Click the Implementation Plans tab.
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Implementation Plans
2. Select the goal from the drop-down menu to
update individual goals.
3. Select the checkbox for “Are Implementation
Plan Descriptions Revised?” and the Update
button to save changes.
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Prayer Certification
• In order to receive funds under the ESEA, a local educational
agency (LEA) must certify in writing to the Georgia
Department of Education (GaDOE) that no policy of the LEA
prevents, or otherwise denies participation in constitutionally
protected prayer in public elementary and secondary schools
as set forth in this guidance.
• An LEA must provide this certification to the GaDOE by
October 1 of each subsequent year during which the LEA
participates in an ESEA program.
• LEAs must provide certification on Constitutionally Protected
Prayer through the LEA consolidated application.
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Prayer Certification Tab
1. Click the Prayer Certification tab.
2. The Superintendent is the only user that can select
both checkboxes. Once this has been accomplished
(by the Superintendent), select Save.
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Flexible Learning Program (FLP) Plan
The Flexible Learning Program (FLP) Plan tab is located
in the consolidated application on the Planning tab.
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FLP 1: Set Aside Tab: List all Priority, Focus,
and Title I Alert schools being served.
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FLP 2: Budget Projection Tab: List all Priority,
Focus, and Title I Alert Schools being served with
their projected budgets.
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FLP 3: Priority Schools: List only priority schools
and required professional learning on this page.
Describe Professional Learning in the text box.
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FLP 4: FLP Components: Complete plan for each Priority,
Focus, and Title I Alert School being served.
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Performing Queries
• Three queries are available within the
consolidated application
– Consolidated Application Status Queries,
– Title I-A School Allocation Queries, and
– Budget Comparison Queries.
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Application Status Query
1. Click Reports > Queries on the far left-hand of
the screen.
2. Select the Application Status Queries.
3. Select the appropriate options from the dropdown menus and select the Query button.
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Title I-A School Allocation Query
• Click Queries on the far right-hand of the
screen.
• Select Title I-A School Allocation Queries.
• Select the appropriate options from the dropdown menus and select the Run Query
button.
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Budget Comparison Query
1. Click Queries on the far right-hand of the
screen.
2. Select Budget Comparison Queries.
3. Select the appropriate options from the
drop-down menus and select the Compare
button.
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Running Reports
• Five reports are available within the LEA consolidated
application
– Application Summary,
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Program Summary,
Budget Summary,
Budget Transferability, and
Unbudgeted Funds.
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Application Summary Report
1. Click Reports on the far left-hand of the
screen.
2. A list of the reports appears inside the
Reports screen.
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Application Summary Report con’t.
3. Select Application Summary.
4. Click the Run Report link.
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Program Summary Report
1. Select Program Summary from the list on
the Reports screen.
2. Select the appropriate options from the
drop-down menus and click the Run Report
link.
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Budget Summary Report
1. Select Budget Summary from the list on the
Reports screen.
2. Select the appropriate options from the
drop-down menus and select the Run Report
button.
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Budget Transferability Report
1. Select Budget Transferability from the list on
the Reports screen.
2. Select the appropriate options from the
drop-down menus and select the Run Report
button.
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Unbudgeted Funds Report
1. Select Unbudgeted Funds from the list on
the Reports screen.
2. Select the appropriate options from the
drop-down menus and select the Run Report
button.
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Technical Questions
• If you experience problems within the
application, please contact Robyn Planchard at
[email protected] or 404-463-3467.
• For problems within the application, you may
also contact the helpdesk at
[email protected].
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Program-Specific Questions
• Program-Specific names, phone numbers, and e-mail
addresses can also be found at the following link:
http://www.gadoe.org/School-Improvement/FederalPrograms/Pages/LEA-Consolidated-Application.aspx by
selecting Guidance & Contact List.
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Transferability of Funds
1. The funds you transfer into Title I become Title I funds
subject to all rules and regulations for Title I.
2. Districts should think about how the transfer of funds will
impact any of their required set-asides. The transferred funds
may impact the required set-asides including those for
parental involvement and private schools.
3. The Title II, Part A consultant/specialist who works with the
district must be notified in writing (email) about the district’s
intent to transfer Title II, Part A funds to Title I prior to
submitting the Title II, Part A budget for approval.
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Transferability of Funds
4. The district must notify in writing (email) GaDOE’s Grants Accounting
Department about the district’s intent to transfer Title II, Part A funds
to Title I, Part A prior to the transfer. The emails should be directed
to Regina Hailey ([email protected]) and Darlene Leslie
([email protected]) in Grants Accounting.
5. The district superintendent must write a letter to Margo DeLaune,
Title Programs Director at GaDOE, stating the district’s intent to
transfer Title II, Part A funds into Title I, Part A, sign the letter, scan
the letter to a pdf file, and
6. Attach the letter to the Attachment Tab in the consolidated
application prior to signing off on the Title I, Part A budget. (The
letter is not mailed…just attached.)
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Transferability of Funds
• In the Title II, Part A Budget:
– From Program Title II, Part A
– To Program Title I, Part A
• Function 5000
• Object 930
• Amount
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Manage Public Schools Function
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Manage Public Schools
1. Go to consolidated application and then go to
Manage Public Schools
2. Select Your System and then choose Program
Category is Title Programs
3. Click Load and now you can Add/Remove Schools
by selecting from the Add/Remove Drop Down box,
choosing the school and giving a reason
4. You cannot add a school that is not in the GaDOE
facility database
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Manage Public Schools
5. Once you remove a school, it removes the school
from the list populated in the consolidated
application budget pages and the embedded School
Allocations and Eligible Attendance Area Tabs.
6. Title I Directors can do this before doing their
budget.
7. Very helpful if a school in the district has closed; if
there are two facility codes for a school, or if school
has a new number.
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Manage Public Schools
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Title I-A does not send any budgeted
item to a subgrant.
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Only 21st Century uses the Subgrant
option.
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Questions
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Consolidated Application
Queries
Reports
Transferability
Manage Schools
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Title I Education Program Specialist
Contact Information
Area
Name
Phone #
Email
1
Robyn Planchard
(404) 985-3808
[email protected]
2
Randy Phillips
(770) 334-8390
[email protected]
3
Anthony Threat
(706) 615-0367
[email protected]
4
Evelyn Maddox
(404) 656-2045
[email protected]
5
Judy Alger
(229) 838-6037
[email protected]
6
Grace McElveen
(912) 334-0802
[email protected]
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Jimmy Everson
(229) 723-2664
[email protected]
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Marijo Pitts-Sheffield
(912) 269-1216
[email protected]
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Kathy Pruett
(706) 540-8959
[email protected]
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Elaine Dawsey
(478) 971-0114
[email protected]
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Olufunke Osunkoya
(678) 704-3557
[email protected]
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Bobby Trawick
(229) 246-1976
[email protected]
“We will lead the nation in improving student achievement.”
Contact Information
Robyn S. Planchard
Georgia Department of Education
Title I Education Program Specialist
Service Area 1
Consolidated Application
Academic Achievement Awards
National Title I Distinguished Schools
Committee of Practitioners
[email protected]
(404) 463-3467
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