Transcript Traditional Calls

‘ANALYSIS, EVALUATION AND DEVELOPMENT OF THE MED
PROGRAMME’
Campobasso, June 13th 2011
Assessing the Programme performance:
What worked, what can be improved?
Tarja Richard
MED JTS Coordinator (interim)
CONTENT
1.
Traditional Calls:
•
Challenges;
•
Assessment: methods, tools, selection procedure, evaluation,
adjustments;
•
Strengths and weaknesses of projects;
2.
Strategic call:
1. Challenges;
2. Assessment: selection procedure, expectations;
3. Results;
3.
Future perspectives?
TRADITIONAL CALLS
CHALLENGES
Ensure project quality:
 Offer possibility to improve applications with potential:


2-step selection procedure;
Conditions / Recommendations.
Ensure fair assessment;

Grid of criteria.
High number of applications
Different evaluators
TRADITIONAL CALLS
ASSESSMENT: METHOD AND TOOLS
General evaluation/Individual evaluation;
Discussion/ double evaluation;
Based on grid of criteria + internal scale of values:
-
Eligibility and Quality check PRESAGE system;
1. Coherence Axis – Political Frameworks;
2. Coherence MED Objectives;
3. Geographical balance – Transnationality;
4. Quality of Project / Implementation;
5. Partnership;
6. Budget.
TRADITIONAL CALLS
ASSESSMENT: SELECTION PROCEDURE
1st call for projects – 2 phases – 11 months (273 eligible projects / 531) by 4
project Officers
Launch PA
Launch A
(1 month)
(1 month)
Sub.PA (273/531)
Sub.A
(4 months)
(4 months)
Pre-S (109)
Selection (50/108)
(1 month)
2nd call for projects – 2 phases – 11 months (330 eligible projects / 447) By 4
project Officers
Launch PA
Launch A
(1 month)
(1 month)
Sub.PA (330/447)
Sub.A
(4 months)
(4 months)
Pre-S (90)
Selection (52/76)
(1 month)
TRADITIONAL CALLS
ASSESSMENT: WHAT HAD TO BE IMPROVED?
2 step-application selection procedure:

No real improvement of the whole application between phases  CONDITIONS
set by the Selection Committee;

The draft application and the final one were too similar: the 1st phase was too
heavy;

Long process and low programming rate (from 978 pre-proposals to 102
programmed projects).
TRADITIONAL CALLS
ASSESSMENT: ADJUSTMENTS IN TOOLS AND METHODS FOR THE 2ND CALL
Taking better advantage of the 2-step selection procedure:

Recommendations drafted at pre-selection stage.
Improve coherence of evaluations:
- between evaluations;
- between evaluators;
 common understanding of criteria;
 common scale of values;
 harmonized comments;


Internal grid (scale of values);
Double evaluation / discussion.
TRADITIONAL CALLS
STRENGTHS AND WEAKNESSES OF ‘TRADITIONAL’ PROJECTS
Open calls for all Priority Axis: high number of applications – ‘mass treatment’.
No possibility to exchange between programme bodies (JTS and NCP’s) and
applicants in the application phase.
Projects having a weak correspondance with programme objectives.
Partnership often not sufficiently managed by the LP and not strong since the
beginning
numerous partner changes in projects.
TRADITIONAL CALLS
STRENGTHS AND WEAKNESSES OF ‘TRADITIONAL’ PROJECTS
Capitalisation approach not foreseen by projects since their beginning, but
a need to capitalise and to share experience is clear in many projects.
Spontaneous clusterisation is happening with part of the projects.
Many project results are lost after the end of activities: programme needs
to create an ‘electronic library’ to improve the use of deliverables and
results.
Projects are of different content quality, the key problem is that the
operational programme has not been precise and concentrated enough to
call for targeted activities.
STRATEGIC CALL
CHALLENGES
Ensure project quality:
 Offer possibility to improve applications with potential;


2-step selection procedure;
Conditions / Recommendations.
Ensure fair assessment:

Grid of criteria.
Low number of applications
Terms of reference
STRATEGIC CALL
ASSESSMENT: SELECTION PROCEDURE for the 1st call
1 phase including a draft proposal – 11 months.
Launch (1 month) Submission of Drafts (4 months) Applications (5 months) Selection.
35 Draft proposals for the two objectives (Renewable energies and maritime safety).
12 final applications submitted – 3 projects programmed in 2011.
Evaluation with 4 Project Officers:

Evaluation grid adapted to Strategic Projects;

Seminar with Lead Partners in draft proposal phase;

Complementary opinions from external expert.
Two meetings of Selection Committee.
STRATEGIC CALL
ASSESSMENT: CONTENT EXPECTATIONS TO STRATEGIC PROJECTS

Coherence with MED Programme and Terms of reference;

Need-based approach;

Realism / feasibility of objectives;

Connection with existing public policies;

Innovative approach / added value;

Coherence of the partnership to reach the objectives of the project;

Impact of the project / long term perspectives;

(Perspective North / South).
STRATEGIC CALL
RESULTS: EVALUATION OF THE 1ST CALL FOR STRATEGIC PROJECTS
The methodology ,with built-in exchange with the applicants and a Terms of
Reference, was succesful in:
- reducing the amount of proposals;
- focusing better the contents.
The call for Maritime Safety projects was not fruitful, none of the 5 eligible proposals
was selected: the call was relaunched.
The choice of the priority/objectives of the 1st call: topics that did not receive
enough proposals or they were of insufficient quality. The question on the relevance
of programme priorities to key stakeholders must be raised if the call for Strategic
project does not bring quality proposals.
STRATEGIC CALL
RESULTS: HOW CAN WE IMPROVE?
Limited range of priorities.
Even more focused Terms of Reference: limits of the ‘top down’ approach?
Quality follow up: beyond administrative management.
Exchanges between the programme (JTS and MC) and projects in the application phase:
- conditioned by the amount of proposals received;
- conflict of interest if evaluators participate in project development?
More added value to the money spent.
Complementarity of transnational projects with cross-border and regional programming?
How to attract new structures with no experience on ETC projects, but a content potential?
FUTURE PERSPECTIVES?
Programming:
Preparing the OP with a strategic approach on the cooperation space;
Few priorities but with an integrated approach;
Pilot projects shared with regional programmes;
Capitalisation and clusterisation in-built in projects since the beginning.
Management and implementation:
External expertise in evaluating project proposals;
Different roles to new and to more experimented partners in a project;
JTS composed of management and content units.
THANK YOU FOR YOUR ATTENTION!
Joint Technical Secretariat
MED PROGRAMME
[email protected]
www.programmemed.eu