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Reference of the Call: EuropeAid/133760/L/SV/GH
Supporting participation of national civil society
organisations and national private sector
federations/entities in FLEGT VPA -related activities Ghana component
INFORMATION SESSION
On administrative and financial regulations
Monday 14 January 2013
EU Delegation to GHANA
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CONTENTS
1. Context of the Call
2. Selection process
3. Questions ?
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I. CONTEXT

Ghana: first country to sign a VPA in November 2009

Civil society: active role in the VPA process and on issues relating to forest
governance (i.e. Forest Watch Ghana)

Need to ensure the legality of Ghanaian timber exports with the new EU Timber
Regulation (March 2013)

Current formulation of the national wood tracking system => Need to support
Government, private sector and civil society to fulfil their respective roles in relation to
the Legality Assurance System

Commitment of GoG to work with civil society on areas to be improved for greater
transparency i.e outreach and communication
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OBJECTIVES
Gen:
Support to key stakeholder groups to undertake awareness raising and capacity
building
S.O:
Effective implementation of the Legality Assurance System (LAS) and private sector
preparedness for the EUTR;
Recognition and strengthening of community rights;
Reduction of illegal timber supplying the domestic market
FLEGT actions under this call for proposals should complement ongoing efforts.
Indicators:
Number of companies that have Social Responsibilities Agreements (SRA)
Number of companies trained on their requirements for full compliance with Ghana’s
legality definition as set out in Annex II of the Ghana VPA.
Percentage of lumber on the domestic market from verified legal sources.
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SIZE OF THE GRANTS
TOTAL: EUR 1,200,000
Grants:
Min amount: EUR 200,000
Max amount: EUR 400,000
Condition: Any grant requested under this Call for Proposals must not exceed 90% of
the total estimated eligible costs of the action
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ELIGIBILITY CRITERIA
GRANT BENEFICIARY
be legal persons and
all types of non-profit making non-state actors who are nationals of Ghana
Eligible candidates: non-governmental organisations, traditional authorities, private sector
trade associations/Federations
PARTNERS
Same criteria than grant beneficiary.
In addition to the categories referred to in section 2.1.1, the following are however also
eligible:
– Be international organisations which have representation in Ghana.
– Be established as legal entities within a Member State of the EU or an ACP country
– Partners have regular activities in the field of forest governance, timber trade or VPA
support to in Ghana or in other VPA countries.
Associates, Contractors, Sub-grantees are not partners and do not sign the “partnership
statement”:
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TYPE OF ACTIVITIES
Duration: not be lower than 12 months nor exceed 36 months
Activities:
– (i) Capacity building and outreach
– (ii) Monitoring and information availability
– (iii) Safeguards
The above list is only indicative.
Only actions whose immediate objective is non-commercial are eligible
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II. SELECTION PROCESS
Prior registration in PADOR is obligatory.
Phase 1, concept note: Registration in PADOR is obligatory for all applicants.
Phase 2, full proposal: Registration in PADOR is obligatory for all pre-selected
applicants and all their partners
All questions related to PADOR registration should be addressed to the PADOR help
desk: [email protected]
Selection: two step process:
Submission of Concept Note: Friday 15 February 2013 at 2:00 pm
Deadline for the submission of full proposal will be indicated in the letter sent to the
applicants whose application has been preselected
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Dates*
Time*
Monday 14 January
10:00am EU
Delegation's
Conference Room
Deadline for request for any clarifications from the
Contracting Authority
Friday 25 January 2013
2:00 pm
Last date on which clarifications are issued by the
Contracting Authority
Monday 4 February
2013
4:00 pm
Deadline for submission of Concept Notes
Friday 15 February 2013
2:00 pm
Information to applicants on the opening &
administrative checks for concept note evaluation
(step 1)
Wednesday 20 February
2013
9:00 am EU
Delegation
Invitations for submission of Full Application
Form]
Monday 11 March
2013**
-
Friday 26 April 2013**
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Information to applicants on the evaluation of the
Full Application Form (step 2)
Thursday 2 May**
-
Notification of award (after the eligibility check)
(step 3)
Friday 31 May 2013**
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Contract signature
Friday 28 June 2013**
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Information meeting (if any)
4.
SUSTAINABLE GROWTH: Sustainable
2013
agriculture and renewable energy
Deadline for submission of Full Application Form]
**: Dates subject to further written confirmation
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Concept Notes
Clarifications by EM : [email protected] and [email protected]
EU has no obligation to provide further clarifications after 4 February 2013.
In the interest of equal treatment of applicants, the EU cannot give a prior opinion on the
eligibility of an applicant, a partner, an action or specific activities.
It is highly recommended to regularly consult the below listed websites in order to be informed
of the questions and answers published.
 At the EuropeAid web site: https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome
 Or At the EU Delegation web site:
http://eeas.europa.eu/delegations/ghana/funding_opportunities/grants/index_en.htm
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FULL PROPOSAL (only for entities invited to tender)
 The elements of the concept note cannot be modified in the full application form.
 Applications must be submitted in one original and two copies in A4 size, each bound
 Applicants must verify that their application is complete using the checklist (Section 6 of Part
B of the grant application form).
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SELECTION
STEP 1: evaluation of concept notes
Opening and administrative checks
Evaluation of the Concept Note: scoring and ranking ( see table page 17 of
the guidelines)
–
minimum of 30 points for pre-selection.
–
The list of Concept Notes will be reduced to 2,400,000 EUR.
STEP 2: evaluation of full proposal
Evaluation of the full proposal: scoring and ranking (see table pages 18-19 of
the guidelines)
Criteria:
Stable and sufficient sources of finance;
Management capacities
Set objectives and priorities which maximise the overall effectiveness of the
Call for Proposals.
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LIST OF ANNEXES
Documents to be completed
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Annex A: Grant Application Form (Word format)
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Annex B: Budget (Excel format)
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Annex C: Logical Framework (Excel format)
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Annex D: Legal Entity Sheet
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Annex E: Financial identification form
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ANNEX F: PADOR OFF-LINE FORM
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Documents for information
Annex G: Standard Grant Contract
Annex II: General conditions applicable to European Union-financed grant contracts for external actions
Annex IV: contract award procedures
Annex V: standard request for payment
Annex VI: model narrative and financial report
Annex VII: model report of factual findings and terms of reference for an expenditure verification of an EU
financed grant contract for external actions
Annex VII: model financial guarantee
Annex IX: standard template for transfer of ownership of assets
Annex H: Daily allowance rates (Per diem), available at the following address:
http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm
ANNEX J: Information on the tax regime applicable to grant contracts signed under the call.
Project Cycle Management Guidelines
http://ec.europa.eu/europeaid/multimedia/publications/publications/manuals-tools/t101_en.htm
List of FLEGT projects implemented in Ghana
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QUESTIONS
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