Transcript Session & Keynote Volunteers!

Welcome Session & Keynote
Volunteers!
Webinar Orientation
January 19, 2012
Hosted by Peter Bonish &
Jill Zappitelli
For the next 30 mins…
We will step through the orientation by
webinar
You can type a question to us at any time
throughout the presentation.
Only the moderators will have access to see
these questions
Questions will be answered at the end
Who’s who?
•Jill Zappitelli – Chair, Sessions Volunteer
Committee
•Peter Bonish – Chair, Keynote
Volunteers Committee
•Team leaders – Robert Gearing,
Stephanie Grylls, Treena Wyatt, John
Savoski and Jim St. Germain
Volunteers
•Thank you Volunteers & HRPA staff
•Welcome back returning volunteers
•Welcome new volunteers
Which way do I go?
•600 level – Registration
•700 level – Sessions
•800 level – Keynotes, Trade
show,
•Volunteer Lounge (802 B)
•Conference office (801 B)
My role as a volunteer
•Provide outstanding customer service
•Represent HRPA
•If lineups begin for your room…
•Another “stand by” line may be needed
•Know where nearest washrooms are
•Have a conference schedule handy
•Provide hand outs if necessary
•Know your room capacity and registration numbers
for your session
•Be helpful
•Be enthusiastic
•SMILE and HAVE FUN!!!!
Keynote Volunteers
Chair – Peter Bonish
Team Lead – Jim St. Germain
This year’s keynote lineup:
Wednesday, February 01, 2012
Morning: 7:45 AM to 10:00AM
Lunch: 11:45AM to 2:00PM
Thursday, February 02, 2012
Morning: 7:45 AM to 10:00AM
Lunch: 11:45AM to 2:00PM
Friday, February 03, 2012
Morning: 7:30 AM to 9:45AM
Closing: 12:30PM to 3:00PM
Keynotes
When attending keynotes, please stay at the back
of the room. On the left hand side (not blocking
doors), until a signal is given from Peter or Jill to
go ahead and sit.
Keynotes are located in rooms F & G
You might not be eating so use your meal
vouchers wisely.
Keynotes Volunteers
As a keynote volunteer our job is to control the
flow of delegates into the session.
We do this by checking badges and directing
people towards open seating.
We also maintain a manual count of delegates
attending the keynote.
Sessions Team
Chair – Jill Zappitelli
Team Leads:
1. John Savoski
2. Robert Gearing
3. Treena Wyatt
4. Stephanie Grylls
Some questions…
•Sessions volunteer or Keynote volunteer
•What is a “Star (*) Volunteer”?
•What if I am listed as a floater?
•What is the difference between a regular session and
a super session?
•How many hours do I need to volunteer each day?
•Can I attend any of the sessions that I want?
•Can I attend all keynote sessions?
•Where can I leave my personal things?
Some questions…
Recertification points – 1 per day for volunteering and
1.5 per hour of professional development
What do I do if I’m going to be late, am sick or I can
not attend? - Pls. call Lata from the HRPA office on
her cell at 647-298-2935.
If there are any issues with your room, power,
presentation, speaker, not enough volunteers, please
escalate to your team leader immediately
What about media?
Book signing
Some questions…
•When to arrive?
•Star (*) volunteer to report to Registration desk 30 min. prior to
session start time to pick up scanners
•All volunteers to report to their team lead 20 min prior to a session
start time.
•Early Bird sessions
•Sessions can start at:
•7am, 10am, 10:25am, 11:10am, 12:10pm, 2:30pm or 3:10pm
•Be sure to pay close attention to your schedule and session
start times!
What not to wear…
•This is not a fashion show…and you will be on your feet for
several hours each day.
•Wear comfortable shoes!
•No jeans!
•2 conference shirts will be provided for you
•Conference Gear (shirts, badges) will be avail for pick up on
Tues. January 31st during the training/tour
Other important information…
•Any issues – escalate to your team leader
•Attendance checks in place for each session
•Attending sessions – if space permits
•Cafeteria and food stands located on 800 level
•Meal tickets (pick up each day at conf. office)
•Volunteer lounge (6:30am – 3:30pm)
•In case of medical or other emergency, immediately call
MTCC Security from any house phone – 8160, than
escalate to Team Lead.
New Scanners this year!!!
Robert Starnino - Exposoft
Delegates
•Paid to attend the conference
•Please do as much as possible to help attendees (some will
ask for directions, washroom etc)
•Can switch sessions, only if space is permitted.
•If a delegate who has not registered for a session arrives,
kindly ask them to just wait until 2 mins. prior to the session
to let them in.
•Your team lead will give you the signal when to do this.
Events…
Volunteers are invited to attend all the events at no cost
Wednesday – Carnival of Fun
Thursday – Space of HR Networking Night
Unwind, put your feet up and enjoy!
What’s next?
If you have any questions or changes between now and the
conference, please email Jill Zappitelli at [email protected]
Please read the Volunteer Manual, Code of Conduct and the AODA
policy. You will be asked to sign that you have read
Register for the conference using the volunteer code
Tuesday January 31st at 2:30pm and 3:30pm (following Volunteer
Awards) please meet outside the conference office on the 800 level
to meet your team lead, scanner training and distribution of
conference gear and tour.
Any questions?