Transcript CMIS Upgrade PCC presentation for the Initiation Phase

New Mexico Corrections Department
Executive Sponsors
Deputy Secretary
Of Administration
Aurora Sanchez
Director of Adult Prisons
Jerry Roark
CMIS Upgrade
PCC presentation for the
Initiation Phase
March 28, 2012
Deputy Director of Adult Prisons
Anthony Romero
Chief Information Officer
Timothy Oakeley
Project Manager – Dan Donoghue
Criminal Management Information
System (CMIS)
Web Enhancement & Customization
The Criminal Management Information System (CMIS) is the
core information system for New Mexico Corrections
Department (NMCD) which tracks approximately 26,000
offenders who are under the jurisdiction of the Corrections
Department.
This system allows the Department to manage the institution
and field supervision population. This includes tracking
offenses, time accounting, classification and other factors
relating to supervision.
The CMIS has been ranked, by the Department of Information
Technology, as the #2 most critical application in the state,
as it relates to disaster recovery.
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Project Key Points
•
The $1.1M in previously appropriated funds for the web migration of the Criminal Management
Information System (CMIS) was expended by June 30, 2010.
•
In Laws 2012, the NMCD received $643,000 for web-CMIS, including term FTE
•
This request of $135,000 is to hire one term position for the two-year life of the project.
•
The remainder of the appropriation ($508,000) will be requested during the implementation phase.
The implementation phase request will include funding for the IV&V contract.
•
NMCD has done extensive planning for this engagement during the business case development
and for the project charter so none of the appropriation will be used for planning.
•
The web-CMIS will have an impact how NMCD addresses recidivism and ensures the safety of
its employees and the public by providing and maintaining inmate and offender information.
•
Independent Verification & Validation (IV&V) was under contract for FY09/10 and rated the project
as green in the final report.
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NCOMS
New Mexico is a member of the multi-state consortium National Consortium of
Offender Management Systems (NCOMS). Member states are joining
resources to enhance the CMIS and migrate to the new web-based environment
by leveraging NCOMS investments and development.
Alaska Department of Corrections
Idaho Department of Corrections
Montana Department of Corrections
New Mexico Corrections Department
Oregon Department of Corrections
Utah Department of Corrections
Missouri Department of Corrections
Adjunct Member – Texas Department of Corrections
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CMIS Project Timeline
2012-2014
The biggest impact on this timeline will be
production support. It is a variable that cannot be
estimated at this time
5/1/2012 - 6/30/2014
Production Support
3/25/2013
Release & Discharge
4/29/2013
GoodTime
5/1/2012 - 8/15/2012 8/15/2012 - 12/31/2012
RFP process
Modularize Code
7/1/2012
10/1/2012
1/1/2013
6/30/2013
Classification
10/14/2013
M-Track
12/30/2013 2/10/2014
Grievances Visitation
1/1/2013 - 4/1/2014
Code Solutions
4/1/2013
7/1/2013
10/1/2013
5/1/2012
3/30/2014
Discipline
3/30/2014 - 6/30/2014
Testing
1/1/2014
4/1/2014
6/30/2014
8/15/2012 - 6/30/2014
IV&V Reporting
8/15/2012 - 6/30/2014
Change Control
8/15/2012 - 6/30/2014
Training
8/15/2012 - 6/30/2014
Requirements Gathering
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Statewide Initiatives Compliance
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Governor’s Priorities and State IT Plan
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Reduce cost of government operations through Information Technology
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State Enterprise Architecture plan
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Consistent with and supportive of the State’s strategic direction
Designed to support department core operations
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Leverage NCOMS efforts
Lower support and maintenance costs
CMIS supports the entire range of departmental services from pre-sentencing through parole and probation.
Treats data and information as enterprise assets
Agency Strategic Plan
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CMIS upgrade is the department’s priority one
The agency’s disaster recovery/business continuity plan is being utilized for the project.
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PCC Gates
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Initiation Gate
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Planning Gate
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NMCD will request to bypass the Planning gate and, if approved, move forward to the
implementation gate for our next review and certification of funds. The Department believes
the planning that has gone on for the C2 business case and the project charter satisfy the
planning gate requirements.
Implementation Gate
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Requesting $135,000 to fund one term position (Business Analyst)
The term position will be hired for both years of the project.
NMCD will request $508,000 in implementation funding.
This will carry the project from 7/1/2012 through 6/30/2014
The funding for the implementation gate includes IV&V and professional services
Closeout Gate
• The agency will not be requesting any funding for the administrative closeout of the project.
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Fiscal Status
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Past CMIS Funding
FY04 CMIS Development
FY05 CMIS Development
FY07 CMIS Development
Total –
$400.0k
$400.0k
$300.0k
$1.1m
Expenditures to Date
FY06 Gap Analysis
FY09/10 CMIS Project
Total
$ 80.0k
$1,020.0k
$1.1m
FY13/14 Funding
Term Position
IV&V
Professional Services
$643.0k
$135.0k
$ 30.0k
$478.0k
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Summary
• The Corrections Department is in the midst of migrating our entire Criminal
Management Information System to the web as well as adding critical functionality
and increasing security.
• We are working in accordance with the Governor’s and other State initiatives
• We are asking, in this Initiation Phase for $135,000 to hire 1 term position to
provide business analysis and quality assurance services to the project.
• During the timeframe of this project, we also have considerable production support
responsibilities for the current CMIS. Production support is a variable that could
affect project timelines.
• Through our collaboration with NCOMS, we are reducing the need for state
funding that would be required for independent development of the system.
• All ITD development and business analysis staff will be working on this project as
priority number one.
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Thank You!
Questions?
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