Transcript Institutional Financial Aid.

NCAA Financial Aid Basics
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*The first tool to help you
understand the NCAA and how
it works regarding financial aid,
is Bylaw 15 in the NCAA
Manual.
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15.01 – General Principles
 15.01.1: Institutional Financial Aid Permitted. A student-athlete
may receive scholarships or educational grants-in-aid administered
by an educational institution that do not conflict with the governing
legislation of this Association.
 15.01.2: Improper Financial Aid. Any student-athlete who receives
financial aid other than that permitted by the Association shall not be
eligible for intercollegiate athletics.
 15.01.4: Contributions by Donor. An individual may contribute
funds to finance a scholarship or grant-in-aid for a particular sport,
but the decision as to how such funds are to be allocated in the
sport shall rest exclusively with the institution. It is not permissible
for a donor to contribute funds to finance a scholarship or grant-inaid for a particular student-athlete.
 15.01.6 Maximum Institutional Financial Aid to Individual. An
institution shall not award financial aid to a student-athlete that
exceeds the cost of attendance that normally is incurred by students
enrolled in a comparable program at that institution.
15.02 – Definitions and Applications
 15.02.3: Counter. A “counter” is an individual who
is receiving institutional financial aid that is
countable against the aid limitations in a sport.
 15.02.4.1: Institutional Financial Aid.
 Scholarships
 Grants
 Tuition Waivers
 Employee dependent tuition benefits, unless the
parent or legal guardian of student-athlete has
been employed as a full-time faculty/staff
member for a minimum of five years
 Loans
15.02 – Definitions and Applications
 15.02.4.2: Other Permissible Financial Aid.
 Financial aid received from anyone upon whom
the student-athlete is naturally or legally
dependent.
 Financial aid awarded solely on basis having no
relationship to athletics ability.
 Financial aid awarded through an established
and continuing outside program.
 Educational expenses awarded by the U.S.
Olympic Committee.
 15.02.5: Full Grant-in-Aid. A full grant-in-aid is
financial aid that consists of tuition and fees, room
and board, and required course related books.
15.1 – Maximum Limit on Financial
Aid – Individual
 A student –athlete shall not be eligible to
participate in intercollegiate athletics if he or she
receives financial aid that exceeds the value of
cost of attendance as defined in Bylaw 15.02.2. A
student-athlete may receive institutional financial
aid based on athletics ability and educational
expenses awarded per Bylaw 15.2.6.4 up to the
value of a full grant-in-aid, plus any other financial
aid up to the cost of attendance.
 15.1.1: Exception for Pell Grant. A studentathlete who receives a Pell Grant may receive
financial aid equivalent to the limitation set forth in
Bylaw 15.1 or the value of a full grant-in-aid plus
the Pell Grant, whichever is greater.
15.2 – Elements of Financial Aid
 15.2.6.2: (Financial Aid from Outside Sources.) No
Relationship to Athletics Ability. A student-athlete may
receive financial aid awarded solely on bases having no
relationship to athletics ability.
 15.2.6.3: (Financial Aid from Outside Sources.) Financial
Aid From an Established and Continuing Program. (In
other words, athletically related.) A student-athlete may
receive financial aid through an established and continuing
program to aid students, provided:
 The recipient’s choice of institutions is not restricted by the donor
of the aid.
 There is no direct connection between the donor and the studentathlete’s institution.
 15.2.8: Summer Financial Aid. Summer financial aid may
be awarded only to attend the awarding institution’s summer
term, summer school or summer-orientation program.
15.3 – Terms and Conditions of
Awarding Institutional Financial Aid
 15.3.3.1.1: One Year Period. An institution may award
athletically related financial aid to a student-athlete for a
period of less than one academic year only under the
following circumstances:
 Midyear Enrollment
 Final Semester/Quarter
 Graduated During Previous Academic Year and Will Exhaust
Eligibility During the Following Fall Term.
 One Time Exception.
 Eligibility Exhausted/Medical Noncounter.
 15.3.4.1: Increase Permitted. Institutional financial aid may
be increased for any reason prior to the commencement of
the period of the award. Once the period of the award begins,
institutional aid may only be increased if the institution can
demonstrate that such an increase in unrelated in any
manner to an athletics reason.
15.3 – Terms and Conditions of
Awarding Institutional Financial Aid
 15.3.4.2 Reduction or Cancellation Permitted. .
Institutional financial aid based in any degree on athletics
ability may be reduced or canceled during the period of the
award if the recipient:
 Renders himself or herself ineligible for intercollegiate
competition.
 Fraudulently misrepresents any information on an
application, letter of intent or financial aid agreement.
 Engages in serious misconduct warranting substantial
disciplinary penalty.
 Voluntarily (on his or her own initiative) withdraws from a
sport at any time for personal reasons.
15.3 – Terms and Conditions of
Awarding Institutional Financial Aid
 15.3.5.1; (Renewals and Nonrenewals) Institutional
Obligation. The renewal of institutional financial aid based in
any degree on athletics ability shall be made on or before
July 1 prior to the academic year in which it is to be effected.
The institution shall promptly notify in writing each studentathlete who received an award the previous academic year
and who still has eligibility remaining in the sport in which
financial aid was awarded the previous academic year
whether the grant has been renewed or not renewed for the
ensuing academic year. Notification of financial aid renewals
must come from the institution’s regular financial aid authority
and not from the institution’s athletics department.
15.5 – Maximum Institutional GrantIn-Aid Limitations by Sports
 15.5.1.1: No Athletics Aid – Certification
Required. A student-athlete (except for a recruited
Football or Basketball student-athlete) who does
not receive athletically related financial aid but
receives institutional financial aid shall not be a
counter if the faculty athletics representative and
the director of financial aid have certified that the
student-athlete’s financial aid was granted without
regard in any degree to athletics ability. The
certification shall be kept on file in the office of the
athletics director.
15.5 – Maximum Institutional GrantIn-Aid Limitations by Sports
 Headcount Sports vs Equivalency Sports.
 15.5.2: Headcount Sports and Their
Limitations:
 Football(85)
 Men’s Basketball(13)
 Women’s Basketball(15)
 Women’s Gymnastics(12)
 Women’s Tennis(8)
 Women’s Volleyball(12)
15.5 – Maximum Institutional GrantIn-Aid Limitations by Sports
 15.5.3: Equivalency Sports and Their
Limitations:
 Men’s Golf(4.5)
 Men’s Swimming(9.9)
 Men’s Tennis(4.5)
 Men’s Track(12.6)
 Men’s Volleyball(4.5)
 Women’s Golf(6)
 Women’s Soccer(14)
 Women’s Softball(12)
 Women’s Swimming(14)
15.5 – Maximum Institutional GrantIn-Aid Limitations by Sports
 15.5.4: Baseball Limitations:
 11.7
 Limit of 27 student-athletes on aid.
 Minimum of .25 equivalency per student-athlete.
 15.5.6: Football Limitations:
 Can have no more than 25 initial counters in a
given year.
Case Studies
&
Best Practices
Case Study #1
Student A was recruited to play offensive
tackle for the football team. His financial aid
package is as such:
$13,704 – Athletic Scholarship
$5,550 – Pell Grant
$2,280 – Parent Tuition Benefit
$21,534 – Total
Is this permissible? Why or why not?
Case Study #2
Student B is a diver for the women’s diving
team. Her financial aid package is as such:
$4,560 – Off-Campus Scholarship
$5,550 – Pell Grant
$2,280 – School Grant (Need based)
$12,390 – Total
Is this permissible? Why or why not?
Case Study #3
Student C was recruited as a kicker for the
football team. His financial aid package is as
such:
$5,550 – Pell Grant
$2,280 – School Grant (need based)
$7,830 – Total
Is this permissible? Why or why not?
Case Study #4
Student D is a pole vaulter for the women’s
track team. Her financial aid package is as
such:
$400 – Athletics Aid (Books)
$1,000 – Off-Campus Scholarship
$2,280 – School Grant (need based)
$3,680 – Total
Is this permissible? Why or why not?
Case Study #5
Student E is a member of the women’s
gymnastics team. Her financial aid package
is as such:
$12,184 – Athletics Scholarship
$2,280 – Parent Tuition Benefit
$14,464 – Total
Is this permissible? Why or why not?
Best Practice #1
How do you monitor your
off-campus scholarships?
Best Practice #2
How do you monitor your
department (non-athletic)
scholarships?
Best Practice #3
How do you monitor your
PELL Grants?
Best Practice #4
How do you build and
maintain mutually beneficial
relationships with your
contacts in athletics?
Best Practice #5
How do you avoid
overawards when giving
special assistant/opportunity
funds late in the year?