Transcript Regal Manor Homeowners Association

2012 Annual Meeting
Who Are We?
Approximately 625 homes
573 Single-family homes
52 Townhomes
Over 45 acres of common/natural areas (>25 soccer fields)
Developments
Baden Village*
Balmoral (True Homes)
Fallbrook
Phase I/II (Essex Homes/True Homes)
Phase III (DR Horton)*
Regal Manor *
Stanton Heights (Soni Construction)
Wellsley Ford*
Stafford Oaks(Eastwood Homes) [62]
Bexley (Ryland Homes) [52]
*completed development
Adler Grove (True Homes) [33]
Summer Lakes (True Homes) townhomes [100]
625
700
600
480
500
500
400
300
200
267
309
167
100
0
2007
2008
2009
2010
2011
• We had a growth rate of 25% for FY2012 compared to 4% for FY2011
• Second largest year for number of homes (171 FY2010)
2012
Advisory Committee
• Comprised of five members
• Historical role
Board of Directors
• Comprised of three members
• Current status
Future path
• Appointment of two Association members will serve staggered terms (3
years/2 years)
• Earl Coulston will resign position in 2013.
• Application process for new appointee (2 year term)
• Election at November 2013 annual meeting for two additional members (2
year/1 year terms)
2012 Recap
2013 Forecast
Account comparisons (drift)
Annual contract renewals and cost savings
Capital/Reserve account strategy
Transition and Reserve studies
Delinquent accounts
Assessment collection process
Association-owned foreclosures
$100,000.00
$90,000.00
$86,164
$80,000.00
$74,941
$70,000.00
$60,000.00
$65,360
$69,963
$65,246
$58,996
$53,783
$57,560
$55,807
$50,000.00
$49,356
$58,334
$43,992
$40,000.00
$30,000.00
$20,000.00
$10,000.00
$0.00
11/30/11
12/31/11
1/31/12
2/29/12
3/31/12
4/30/12
5/30/12
6/30/12
7/31/12
8/31/12
9/31/2012
10/31/13
Full downloadable list available at www.RegalManorHOA.com
Maintenance/Improvements:
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Repaired damage fencing (Stanton Heights)
Replaced leaking clubhouse gutters
Repaired playground swings (both)
Repaired playground decking (warranty)
Repaired/relocated playground benches
Acquired development/engineering documents from York County
Patched road in Stanton Heights (Wisteria. Abilene)
Repaired HVAC (clubhouse)
Painted outdoor stairs on clubhouse
General touch-up and painting interior of clubhouse
General maintenance/repairs to clubhouse
Communications:
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Unveiled new, improved website
Switched to dynamic DNS forwarding (cost savings versus static IP)
Added Neighborhood opt-in directory on website(beta)
Added password-protected, residents only document area on website(beta)
Newsletter schedule approved (March/June/September)
New, official, moderated Regal Manor Homeowners Association Facebook page
Contracts:
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Assuming lighting contract for Wellsley Ford
Signed new contract with Aqua Tech for 2012-2013 pool season
Signed new contract with The Budd Group for 2012-2013 season
Negotiated cost savings with new management contract with Kuester (flat per-door rate, lower
hourly manager rate, flat rate for violations, lower rate for ARC request processing)
Contracting with realtor(s) to place tenants and manage Association-owned properties
Pine needles outsourced for cost savings ($5.25/bale installed)
Security:
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Expanded streetlight coverage
• Installed new poles along A.O. Jones from Lion Ln. to Fischer Rd. (7)
• Additional streetlights along Starlight (Bexley/Adler Grove) added to contract
• Installing open traditional streetlights in Bexley (Phase I)
Low-voltage lighting installed at clubhouse
Sewer Project:
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Accepted agreement with Telics/York County
• $10,000 cash
• Buried conduit for entrances
• 1-1 crepe myrtle replacements for trees on Farmhouse Dr.
Association voted/passed acceptance of deed transfer for Tract 1
Grounds:
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Removed several hazardous trees in common/natural areas
Reoccurring repairs low-voltage lighting at monuments
Continuance/expansion of Yard of the Month program
Installed additional Dogipot station (A.O. Jones)
Partnering with Nation Ford/Carolina Thread Greenway leadership
Upgrading/standardizing “Children Playing” sign posts (8 YTD)
Spring pine needle refresh (~2,600 bales; largest application to date)
Farmhouse Dr. fence pressure washed
Fallbrook entrance signs pressure washed (egged)
Over 1000’ of defunct silt fencing and steel posts removed
Playground mulch refreshed (40 yds.)
Picnic area mulch refreshed (24 yds.)
Installed infrastructure Bexley monument (split costs with Ryland Homes)
Repaired/replaced drain on clubhouse grounds
Enhanced drainage area along NE section of pool with river rock
Installed new landscaping (crepe myrtles, bushes, knockout roses, etc.)for clubhouse common area
Repaired irrigation along A.O. Jones common areas
Spring flower plantings completed [enhanced]
Extended mowing of Farmhouse-6’ setback from road on RR side from sidewalk to end of vinyl
fencing
Replaced stop signs and had “Dead End” signs installed
Initial request for sidewalks submitted to RFATS for their LRTP
Removed dead trees at clubhouse
Grounds (continued):
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Fall plantings included larger plant beds, enhancements including new flower bed at Baden Village
entrance [Farmhouse]
Sodded area in front of clubhouse
Expanded Association-maintained common areas and maintenance
Upgraded all Association signage to black poles and decorative finials
Added Fall pine needle refresh
Governance:
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Inducted new Advisory Committee member (Scott Rossi)
Approved 2012 Advisory Committee titles: President, David Yerty; Vice President, Scott Rossi;
Treasurer, Bryan Antley; Secretary, Clint Rogers; Member-at-large, Josh Wallace
Received transition and reserve study from third-party specialist
Wellsley Ford TOA turned over to its members
Mandatory Advisory Committee training
Mandatory quarterly committee meeting/training (all committees)
Worked with Kuester to improve their internal processes and resident experience
Finance:
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No assessment rate increase for FY2012
Pursuance of delinquent accounts up to and including foreclosure process to lower our Accounts
Receivable
Completed Reserve Account study/evaluation
Cleared Bad Debt and account balances <$4.50
Annual review (versus audit; scheduled every other year)
Revised clubhouse rental rates $150/300—resident/non-resident, respectively
Placing tenants in Association-owned foreclosures to collect rent; recover monies/bad debt
471 unique visitors during season
Average of 32ppl/day
8307 badge presentations
Pool season is 119 days (May 19th – September 16th)
Pool:
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Purchased new pool chemical controllers
• Automated control
• Remote management/monitoring/reporting
• Solid-based calcium hypochlorite
Purchased new pool furniture; refurbished existing furniture
• 40 lounge/15 dining chairs refurbished
• 33 new dining chairs purchased
• 12 new 47” metal tables purchased
• 12 new 7.5’ Sunbrella umbrellas purchased
• 12 new 68# umbrella bases purchased
• 1 new 9’ Sunbrella umbrella purchased
• 10 new 18” metal side tables purchased
• 3 river-rock panel commercial-grade garbage cans
New commercial-grade First Aid kits at pool and cabana
New commercial-grade fire extinguishers at pool and cabana
Purchased new pool maintenance items
Purchased battery-backup/surge power supplies for pool and cabana (network/card/computer
system electronics)
Pressure-washed decking and sidewalk
Repaired crack tiles and caulked areas with missing coping
Received/posted pool certificate of occupancy and 2012-2013 pool permits and capacity numbers
Pool (continued):
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Purchased web-based software to administer key cards
Purchased additional filtration equipment with upgraded equipment (pump, flow controls, drain
covers, etc.)
Performed leak/pressure tests on all plumbing infrastructure at “L” pool
Completed major “L” pool refurbishment
• Replaced all tile (matches other pools)
• Repaired structural cracks
• Removed old, disintegrating faux brick coping and resurfaced and repainted for smoother
• Installed two, new, wall-mounted drains with VGB-compliant covers
• Installed new, dedicated vacuum line with VGB-compliant cover
• Installed new, dedicated return
• Re-plumbed existing main drains
• Resurfaced entire pool plaster
• Installed new rope mounts
• Installed new VGB-compliant equalizers on all skimmer baskets
• Repaired pool lights
• Replaced (3) pool stairs [pending]
• Installed new floating partitions [pending]
• Repaired, resurfaced, and repainted cracks and damaged areas of the pool deck
Accounts Receivable/Foreclosures
Builder/Developer lots
Pool
Landscaping
Volunteers
Compliance
Trash cans
Unkempt yards
Parking on the street
Clubhouse
Tables/Chairs
Refurbishment
Enhancements
Signage
Common areas
Infrastructure
Irrigation
Lighting
Beautification
Security
Expansion
Sidewalks
A.O. Jones
Starlight
Farmhouse
• RFATS application
approved
• Includes pedestrian
bridge over RR tracks
along Springfield
PKWY
• Sidewalks from
Springfield
development to
NaFo
• Will connect act as
connector for
Carolina Thread
Trail/NaFo Greenway
• Originated by Town
of Fort Mill (Joe
Cronin)
• RFATS in
progress
• Traffic light
request for
Regent
Pwy/Starlight
• Lane striping
• Dependencies
on sewer
project
• Preparations
in the
meantime
• York County
jurisdiction
Regal
Manor
Stay informed
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Services
Expertise
Goods/equipment
Communicate/Provide feedback
Open session
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Facebook
Email us
Kuester
Inform/encourage others
Stay alert
Regal Manor HOA
Board of Directors
Pool Committee
Rules & Regulation
Committee
Sidewalk Committee
ARC Committee
Kuester Property
Management
Social Committee
Grounds/Maintenance
Committee
Communications
Committee
Security/Preparedness
Committee
Kuester Management
Rita Barrett
(803)802-0004
(888)600-5044 24 hour
[email protected]
Regal Manor HOA website:
http://www.RegalManorHOA.com
Facebook:
http://www.facebook.com/groups/regalmanor2/