Transcript The Mysterious MARC Record

Irma Sauvola, Deputy CEO / Director of Services
Ontario Library Service – North



What is MARC?
The MARC record
Cataloguing Aids
◦
◦
◦
◦
Tutorials
Dewey numbers
Subjects
Other tips and tricks
MAchine-Readable Cataloguing



Most online catalogues contain their bibliographic
information in MARC records
MARC records are exportable and transferable from one ILS to
another
Fields and subfield information is entered following the
AACR2 (Anglo-American Cataloguing Rules 2nd ed.)



Tags or fields
1XX, 2XX, 3XX, 5XX, 6XX, 7XX, 8XX, 9XX
Indicators
A number from 0 to 9 or undefined
Subfields
◦ Subfield codes – lower case letter
◦ Delimiters ($ or |)
020
100
245
ISBN (International Standard Book Number)
Author (Personal name main entry)
Title information (includes the title, other title information,
260
300
490
500
520
650
700
Publication information
Physical description
Series statement
General note
Summary notes
Subject heading (topical)
Joint author, editor, illustrator (personal name added entry)
and the statement of responsibility)
010
022
250
59X
69X
LCCN (Library of Congress Control Number)
ISSN (International Standard Serial Number)
Edition
Local Notes
Local Subjects

Two character positions following each tag

Usage varies:
The exception: tags 001 to 009
◦ Both indicators are used
◦ Only the first or second indicator is used
◦ Neither is used (undefined)
Tag
Indicator 1
100
0 - Forename
1 - Surname (most common)
3 - Family name
245
0 - no title added entry (indicates
title main entry – no author given)
1 - Title added entry
(when an author is given in 1XX)
490
0 - Series not traced
1 - Series traced (8XX is in record)
650
700
Indicator 2
0 to 9 - the number of non-filing
characters present
(i.e. The tree house – use 4 as the
non-filing indicator)
0 – 7 - identifies source of subject
heading (i.e. 0 - LC, 5 - Canadian
Subject Headings)
0 - Forename
1 - Surname (most common)
3 - Family name
100 Main entry – Personal Name
a – Personal name
q – Fuller form of name
d – Dates associated with a name (year of birth)
Example:
100 1
$a Gregory, Ruth W. $q(Ruth Wilhelme),
$d1910-
245 Title Statement
a – Title proper
b – Remainder of title (i.e. subtitle)
h – GMD (General Material Designation)
c – Statement of responsibility
Example:
245 14
$a The sound of music: $b the making of
the movie $h[videorecording (DVD)]/ $c
Julie Andrews.
260 Publication
a – Place of publication
b – Name of publisher
c – Date of publication
Example:
260
$a New York: $b Chelsea House, $c
2009.
Part VII: A Summary of Commonly Used
MARC 21 Fields, Understanding MARC
Bibliographic Machine Readable Cataloguing
http://www.loc.gov/marc/umb/
Introduction to MARC Tagging: An OCLC
tutorial (OCLC)
“A free tutorial introducing the viewer to the basics of
bibliographic records, specifically MARC format records –
what they are, how and why they are used and how to read
them.”
http://www.oclc.org/support/training/connexion/marc/default.htm
To keep time and costs down, most libraries
do copy cataloguing when they can and
create original cataloguing only when they
must.


Original cataloguing is very time consuming, detail oriented
work
Copy cataloguing has become more prevalent with easier
access to catalogue records (i.e. the Internet and online
catalogues)

Subject Headings by Dewey Decimal
Classification, CMRLS.
http://www.cmrls.lib.ms.us/subject_headings.htm

A Brief Introduction to Dewey Decimal
Classification, OCLC.
http://www.oclc.org/dewey/resources/summaries/default.htm

Introduction to Dewey Decimal Classification,
OCLC.
http://www.oclc.org/ca/en/dewey/versions/ddc22print/intro.pdf
Use an application software such as Book
Where or Smartport (JASI) to search for MARC
records.


Search several sources (i.e. catalogues) at once
Choose the MARC record that best matches your
standards
OR

WorldCat.org -
http://www.worldcat.org/
“ WorldCat.org lets you search the collections of libraries in
your community and thousands more around the world.
WorldCat grows every day thanks to the efforts of librarians
and other information professionals.”

Search the catalogue of another Library
For example - Hamilton Public Library
AMICUS – National Canadian Catalogue, Library
and Archives Canada
http://www.collectionscanada.gc.ca/amicus/
Become a registered member of their
Registered Service and you will be able to
view their catalogue records in MARC format.
◦ Registration is free
http://amicus.collectionscanada.gc.ca/aaweb/aalogine.htm

Cyber Dewey
http://www.anthus.com/CyberDewey/CyberDewey.html

MARC Standards – Library of Congress MARC
Standards Office
http://www.loc.gov/marc/

RDA – Resource Description and Access
http://www.rda-jsc.org/rdafaq.html
Or is it so mysterious any more.
Thank you!
Irma Sauvola
Deputy CEO/ Director of Services
Ontario Library Service – North
[email protected]
(705) 675-6467 X208