Transcript AGM 2011 - Rand Park High

RAND PARK HIGH
Annual General Meeting
13 October 2011
Agenda
AGM 2011
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Welcome and Apologies
Previous Minutes and matters arising
Chairman’s Report
Principal’s Report
Finance Report
Budget 2012
Resolutions
General
CHAIRMAN’S REPORT
AGM 2011
Mr Garth Johnson
PRINCIPAL’S REPORT
AGM 2011
Mr Alan Wilke
FINANCIAL REPORT
AGM 2011
Mr Garth Johnson
Financial
AGM 2011
 Audited Statements 2010
 2011 Forecast
 2012 Budget
Finance – 2010 Audited
AGM 2011
Fees Income
R 20 795 038
Other Income
R 670 276
Expenses
- R 19 203 095
Cap Ex
- R 1 291 229
(Loss) / Profit
R 970 990
Finance – 2011 Forecast
AGM 2011
 Income
 Expenditure
 Operating Loss
Profit:
R 24 215 282
Budget R 23 838 862
R 24 737 975
Budget R 23 553 334
(522 693)
Budget R285 528
Review of 2011
AGM 2011
 Increasing maintenance costs due to age of
school
 Adjustment of Educator salaries in line with
GDE increases
 Expenses well controlled by budget holders
BUDGETS
AGM 2011
 The budget covers the cost of maintaining
the education offered to learners by the
school
 Governing body role is to review and support
the budget proposal
 Parent body approves budget
Budget Objectives
AGM 2011
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Ensure quality of education maintained and improved
Need for expenditure to run school effectively
Maintain a secure, safe and clean environment
Offer a balanced range of learning and other
activities
Income must exceed expenditure
Ensure adequate equipment to meet school needs
Budget setting for 2012
AGM 2011
 Remain a premium school in the area
 Need to retain quality educators in the school and ensure
manageable class sizes
 Continued lack of Government financial support
 Compliance with School’s Act
Budget key factors
AGM 2011
 Payment of fees – exemption and bad debt ratios
 No funding from the Government is received in respect of
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these exemptions and bad debts, and thus the paying parents
of the school are funding the shortfall created
Limited income from Government
School fees to cover all essential educational expenses such as
admin, school requirements, maintenance, sport, catering,
salaries and stationery
School Enrolment
AGM 2011
2010:
2011:
1514
1510
2012:
1510
Staff summary
AGM 2011
GDE
SGB
TOTAL
Principal
1
1
Deputy Principals
2
2
4
Heads of Department
9
2
11
Teachers
40
25
65
Administrative Staff
4
8
12
Support Staff
8
10
18
Total
64
47
111
Expenditure 2011
AGM 2011
 Salaries budget is critical to pupil/educator
ratio and distinguishes our school from many
other schools
 Cutting fees will result in a reduction in
facilities, teaching staff, choice of subjects
and extra-murals
 Expenditure is limited to funds collected
Expenditure summary
AGM 2011
2011 Budget
2011 Forecast
2012 Budget
ADMIN
EDAIDS
MAINTENANCE
PR
PRINTING
REQUIREMENTS
SECURITY
COMPUTERS
CULTURAL
SPORTS
TRANSPORT
CATERING
SALARIES
CAPEX
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
TOTALS
R 23 553 334
897 260
446 136
1 664 000
63 570
854 721
1 523 950
1 219 125
373 075
80 550
422 410
492 400
269 740
14 546 897
699 500
932 060
446 136
1 664 000
63 570
854 721
1 523 950
1 219 125
421 725
20 250
423 222
492 400
269 740
14 546 897
1 860 179
R 24 737 975
984 290
487 778
1 821 902
68 500
897 456
1 605 913
1 388 318
657 950
57 550
460 000
535 200
286 456
15 710 590
970 000
R 25 931 903
Expenditure
AGM 2011
The proposed 2012 Budget’s Expenditure represents a 9%
increase in comparison to the 2011 budget.
Summary of 2012 Budget
AGM 2011
 School Fee Income
 Other Income
 Total Income
R 24 989 780
 Planned Expenditure
R 25 931 903
 Surplus
R
R
1 068 673
R 26 058 453
126 550
Capital Expenditure 2011
AGM 2011
 The main capex items were:
– Computer Equipment: R250 000
– Scrum Machine: R17 000
– Server Project: R220 000
– Refurbishment of bathrooms: R 630 000
– Decking: R400 000
– Educational Aids: R40 000
Refurbishment of bathrooms
AGM 2011
Before
After
Prefabs - Flooring
AGM 2011
Before
After
Decking
AGM 2011
Before
After
Capex 2012
AGM 2011
Main Items:
 Upgrading of Pool area
 White Boards
- R700 000
- R120 000
AGM 2011
School Fees 2012
School Fees
AGM 2011
Historically our fees have fallen into the same general bracket as
Northcliff, Bryanston, Fourways, Hyde Park and Parktown Girls.
We are typically more expensive than schools like Allen Glen, Ferndale and
Roosevelt.
Our fees are significantly lower than private schools like Trinity, Aurora
and St Stithians.
No school can operate successfully if inadequately funded. The primary
reason for deteriorating standards in some schools is the relatively low
level of funding to these schools.
Local School Fees
AGM 2011
2011
2012
Allen Glen
Ferndale
Roosevelt
Fourways
R
R
R
R
R
R
R
R
RAND PARK
R 20 960
??????????
Parktown Girls
Bryanston
Northcliff
Hyde Park
Greenside
Parktown Boys
Trinity
Aurora
St Stithians
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
13
12
13
19
20
22
23
22
22
26
55
47
74
500
600
959
950
716
680
550
230
150
100
350
364
909
14 850 (10%
13 860 (10%
15000 (7.5%
22 144 (11%
23
24
25
24
24
28
60
53
82
201
948
434
008
365
840
331
652
400
increase)
increase)
increase)
increase)
(12% increase)
(10% increase)
(8% increase)
(8% increase)
(10% increase)
(10.5% increase)
(9% increase)
(13% increase)
(10% increase)
Proposed Fee Structure
AGM 2011
 School fees proposed as R22 742
– 8.5% increase
 Incentives for early payment
 Debit order arrangement
Fees and Exemption Policy
AGM 2011
 Fees levied in terms of Act guidelines
 Exemptions available to qualifying parents applying in
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the first term
Qualification for exemption based on both parents
incomes
Commitment by parents to timeous and ongoing
payment of fees
Exemptions applications due by end of first term
Exemptions are funded out of school funds
Payment Methods
AGM 2011
 Core Principle
– ALL FEES ARE DUE AND PAYABLE AT THE
BEGINNING OF THE SCHOOL YEAR
 Incentive for doing so
– Payment by 31 January 2011 – R20 468 (discount of
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10%)
Alternative payment plans
– Payment monthly on debit orders of R2 274 per month
from January 2011 to October 2011
– Any other payment method = R22 742 for year (i.e. in
full)
Payment Methods
AGM 2011
 HOWEVER
– Should commitments fail to be met or adhered to at
ANY stage
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FULL FEE WILL BECOME DUE AND PAYABLE
IMMEDIATELY
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SCHOOL FEES ARE STATUTORY DEBT WHICH IS
PRESCRIBED BY LAW AND MAY NOT BE REFERRED
TO A DEBT COUNCELLOR FOR DEBT REVIEW UNDER
SECTION 129 OF THE NATIONAL CREDIT ACT.
Approval of Budget
AGM 2011
 Budget as tabled proposed by School Governing
Body
 To be approved by this meeting
AGM 2011
Resolutions of the Parent Body
present at the AGM
Resolution 1
AGM 2011
 That Rand Park High will be a fee paying public school
Resolution 2
AGM 2011
Rand Park High will offer the following education programmes.
• Grade 8 & 9 will follow the General Education and Training
programme
• Grade 10, 11 & 12 will follow the Further Education and
Training programme
These programmes include the following:
• All relevant learning area information and core notes
• All relevant educational speakers with relevant information to
the academic core syllabi
cont…
Resolution 2 cont
AGM 2011
• Educational trips where specified as a compulsory element of
•
the specific learning area
Transport for pupils selected to represent RPHS for the
extra-curricular programme
Excluded from the programme are the following:
• Text books
• Stationery
• All tours offered by the school outside the compulsory
excursion as stipulated by the curriculum
• School uniform
• Sports equipment and sports uniform
Resolution 3
AGM 2011
 The annual school fees for Rand Park High for the
year 2012 shall be R22 742 per learner
Resolution 4
AGM 2011
 That certain extended payment dispensations will be
allowed, as presented and approved by the finance
committee, subject to the clear understanding that should
extended term payment commitments fail to be met, all
school fees will become immediately due and payable
Resolution 5
AGM 2011
 The criteria and procedures to be applied for the total, partial
or conditional exemption from the requirement to pay school
fees, will be based on the South African Schools Act
Resolution 6
AGM 2011
 That the Financial Budget for 2012 be accepted as presented
Resolution 7
AGM 2011
 That M Kruger Auditing Incorporated be reappointed as the
auditors for Rand Park High School for 2011
Resolution 8
AGM 2011
 That the Governing Body be authorised to make adjustments
to planned expenditure – of both an operating and a capital
nature – in order to meet the needs of the School as they
may arise from time to time without needing to refer such
adjustments back to the Parent Body of the School for prior
approval
Resolution 9
AGM 2011
 The SGB is empowered to pay additional remuneration to state
employees to attract and / or retain the best educators and
staff and this amount is included in the Budget for 2012 and is
to be submitted for approval by the Department of Education
in terms of Section 38a of the South African Schools Act.
Resolution 10
AGM 2011
 In the case of tours, if the school fee account is in arrears any
money paid towards the tour will first be directed to the
outstanding school fee account as this is regarded as a
preferred creditor.
AGM 2011
General
AGM 2011
Thank you for
coming