The 2012 NCAE Test Administration Guidelines

Transcript The 2012 NCAE Test Administration Guidelines

The 2015 NAT Test Administration Guidelines

Edited 2015 NETRC-Admin/TAD

National Education Testing and Research Center Department of Education 2015

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NAT Acronyms

SDS - Schools Division Superintendent RTC -Regional Testing Coordinator DTC PSS SH STC CE RS RE LRN TMs TB AS EH SSH ETRE CETRE COR -Division Testing Coordinator -Private School Supervisor -School Head -School Testing Coordinator -Chief Examiner -Room Supervisor -Room Examiner -Learner Reference Number -Test Materials -Test Booklet -Answer Sheet -Examiner’s Handbook -Scannable School Header -Examiner’s Transmittal Report Envelope -Chief Examiner’s Transmittal Report Envelope - Certificate of Rating

The Testing Staff and Their Roles and Responsibilities

The Testing Staff at the Division Level

Division Level SDS* DTC PSS School Level School Head/ Chief Examiner – School Head of the Testing Center School Testing Coordinator – Guidance Counselor or designate Room Supervisors RE 1 RE 2 RE 3 RE 4 RE n 4

Notes: 1. Assignment of the testing staff shall be done by the SDS.

2. The NAT is administered in the respective school of the examinees.

Coming from other schools

The Schools Division Superintendent (SDS)

5 1.

Responsible for the smooth conduct of the test in the division; Assigns one of the division supervisors as DTC; Designates REs from the teaching staff who are reliable, competent, experienced in the conduct of the NAT, and have no history of lost TBs; and Assigns the PSS to manage the tardiness of some private school teachers on examination day.

The Division Testing Coordinator (DTC)

6 5.

Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience Orients the SHs or STCs prior to test administration Maintains the security and confidentiality of test materials received from the NETRC through a courier and issues an Oath of Confidentiality for the SHs on this regard Examines the packing guide of TMs upon receipt Notifies NETRC on the condition of TMs received Accounts all the TMs before final packing

The Private School Supervisor (PSS)

7 1.

Disseminates information and latest issuances regarding the NAT to private schools in the division Coordinates with private school principals regarding the test and its proper administration Checks closely that private schools operating without permit were EXCLUDED in the NAT administration vis-à-vis the official list from the region Ensures that listed schools with permit are still operating

The Private School Supervisor (PSS)

Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and allocation of TMs Assists the DTC in the echo-orientation of private schools in the division level* Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs Oversees the conduct of the test in private schools 8

*No extra funding from NETRC is provided for this activity.

The Chief Examiner (CE)

9 1.

Maintains the security and confidentiality of the TMs upon receipt from the DTC (test boxes are opened on examination day); Has the accountability and responsibility for all the TMs received and this ends when the TMs are returned to the DTC; Assigns a Distribution Room where all REs can be met before and after the test administration; Counts all packs of TBs and ASs before releasing them to the REs; Records pertinent data about the TMs released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH.

Note: The School Head is the Chief Examiner of his/her respective school.

Distributes the TBs to each RE and instructs him/her to count these without opening the pack and before leaving the room; Monitors the REs’ proper accomplishment of the different forms while the test proper is in progress; Follows the instructions in the Accounting and Packing of TMs found at the latter part of the EH.

Has full awareness of the details of the testing 10 program to be conducted; and 10.

Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration.

The Room Examiner (RE)

11 1.

Counts the TBs in front of the CE in the Distribution Room while the plastic bag is still sealed and before proceeding to the testing room; Signs Form 3 as he/she receives the TMs from the CE/STC while still inside the Distribution Room.

Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; Facilitates the recording of the Examinee Number and TB Number of the Examinees in the NETRC Form 2 (Seat Plan);

Supervises closely the shading of bubbles in the Name Grid, LRN and other data/non-test items in the AS; Follows strictly the EH during test administration; Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; Checks the contents of the ETRE before he/she seals it while still inside the testing room; and Accomplishes Form 7.

Notes: 1.

Teachers from private schools will be assigned in public schools as REs.

2. Likewise, teachers from public schools will be assigned in private schools.

3. If teachers are not enough, those from other districts can be assigned.

Insufficient number of Private School Teachers to Serve as REs in Public Schools

Public school teachers from other districts may serve as REs when there is insufficiency on the number of private school teachers.

For divisions with only few public and private high schools, elementary school teachers from public schools may serve as REs.

13 3.

Teachers from big schools may be dispersed in small private schools.

The Room Supervisor (RS)

15 6.

Monitors the conduct of the test in a testing center with 5 or more testing rooms for Grade 6 and Year 4, and 10 or more rooms for Grade 3; Checks if the REs adhere to the instructions in the EH; Collects from the REs the unused ASs when the examinees are answering the last subtest; Facilitates the completion in filling out the data in Form 3; Reminds every RE that the ETREs should be sealed inside the testing room; and Counts and double counts the TBs per pack and the number of ETREs.

Assignment of Room Supervisors:

1. The RS must come from another school other than those schools where REs shall be assigned.

2. The number of RSs assigned in a testing center will depend on the number of examinees in a testing room.

Below is the ratio:

 1 RS is assigned in every 10 rooms if there are 20 examinees/room  1 RS is assigned in every 5 rooms if there are 30 examinees/room

The School Testing Coordinator (STC)*

Double checks the enrolment data of the school prior to submission to the DTC; Attends the orientation at the division level in the absence (or on behalf) of the SH; Accomplishes the SSH; Assists the CE in all the testing activities; and Double checks the TMs before final packing, being accountable also on these materials.

Note:

The STC stays in his/her respective school to assist the Chief Examiner in all the testing activities.

The Monitors

NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

The expenses incurred by external-volunteers are not chargeable to NETRC funds.

Orientation at the Division Level

 This is primarily aimed to orient all the testing staff in the NAT administration. But due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted out for non attendance.

19  Hence, a mechanism should be devised so that all testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.

The Enrolment Data, School ID and Learner Reference Number

Guidelines in the Preparation and Submission of Enrolment Data (NAT & NCAE)

1. DTCs are instructed to submit the NAT enrolment data during the NCAE national conference.

2. Data must be prepared as of July 1 of the current school year in soft (CD) and hard (printed) copies for EACH grade / year level: Grade 3, Grade 6, Grade 9 and Year 4. 3. Using the EXCEL format, tabulate the data in a matrix found below:

Region Enrolment Data for the Elementary /Secondary Level Division City / Municipa lity Region Code Division Code Legislative District School Type (Public or Private) School ID School Name School Year Grade / Year Level

4. Each Division must submit four (4) CDs containing one (1) EXCEL file for EACH grade / year level.

5. If the prescribed format is not followed, enrolment data will be returned to the DTC to be rectified.

6. Provide only the total enrolment per school. 7. DO NOT provide subtotals for each curriculum program unless specified by NETRC. Separate the enrolment data from BEC ONLY for secondary schools with Technical-Vocational Education (TVE), Science and Technology, Engineering and Mathematics (STEM)/Engineering and Science Education Program (ESEP), Special Program for the Arts (SPA) and Open High School Program (OHSP). 22 Note: Separate enrolment data for the curriculum programs specified above are not necessary in the NCAE since there is no need for a comparison of aptitude levels among students by program.

8. There must be NO gender segregation. 9. Group schools by municipality REGARDLESS of type of school (public or private).

10. DO NOT include schools without enrolment data.

11. Private schools are NOT included in the Language Assessment for Primary Grades (LAPG).

An Example on the Preparation of G3 Enrolment Data for LAPG

LAPG Grade 3 (2014-2015) ALLOCATION Division: San Fernando City, La Union

Region Division City / Municipality Region Code Division Code Legislative District School Type (Public or Private School ID School Name Mother Tongue SY 2014 2015 Enrolment Grade 3

1 1 1 1 1 1 1 1 1 1 San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City San Fernando City City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando City of San Fernando A A A A A A A A A A A A12 A12 A12 A12 A12 A12 A12 A12 A12 A12 First District First District First District First District First District First District First District First District First District First District Public Public Public Public Public Public Public Public Public Public 101021 Bangbangolan ES 101022 Baraoas ES 101023 Cadaclan ES 101024 Dallangayan ES 101025 Dalumpinas ES 101026 Ilocanos ES 101027 Lingsat ES 101028 Mameltac ES 101029 Nagyubuyuban ES Iloko Iloko Iloko Iloko Iloko Iloko Iloko Iloko Iloko 101030 San Fernando North CS Iloko 1 A12 First District Public 101031 Pao ES Iloko San Fernando City City of San Fernando A 1 A12 First District Public 101032 Parparya ES Iloko 1 San Fernando City City of San Fernando A A12 First District Public 101033 Puspus ES Iloko Note: Prepare another enrolment data for NAT-Grade 6, NAT-Year 4 and NCAE-Year 3 using the same format, except for Mother Tongue column

Guidelines on the Use of School IDs

BEIS and NETRC are using similar School IDs both recognized by the Department; 2.

New schools without School IDs are given temporary ones by NETRC and no other sources to avoid duplication and to facilitate allocation of TMs; 3.

The School IDs issued by NETRC will be used temporarily for future test administrations until such time BEIS issues the permanent ID

26 4.

School ID to be used by

students who already transferred: The School ID of the present/new school

schools affected by the calamities and

those who are temporarily relocated: Same School ID

Discrepancy in the School ID (NAT and NCAE) (School Header vs. EBEIS)

1. Update the School ID 2. Cross out the temporary School ID 3. Write the EBEIS School ID below the bar code

Special Group of Examinees in the NAT

28 1.

Allot a separate testing room for the special group of examinees from the regular ones (BEC) as indicated in the submitted enrolment data (as the case may be) listed below: A.

Special Science Curriculum (SSC) Technical-Vocational Education (TVE) Science and Technology, Engineering and Mathematics (STEM) /Engineering and Science Education Program (ESEP) Special Program for the Arts (SPA) Open High School Program (OHSP)

Note: This is for public schools only.

Special Group of Examinees in the NAT

29 2.

Examinees must be alphabetically arranged (Males then Females) in Form 1 and Form 2.

Instruct the examinees to properly shade in their AS the curriculum/program they belong to. This is to correspondingly provide a report on their test results separate from the others.

Elementary: Do you belong to a section with Special Science Curriculum? (Yes or No) Secondary: Do you belong to a section with any of the following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)

Special Group of Examinees in the NAT

The ETRE(s) of the special group of examinees must be specifically labelled at the upper right hand corner with bold ink to separately process their ASs from the BEC examinees.

ETRE Label: SSC / TVE / ESEP or STEM / SPA / OHSP 5.

The SSC examinees will use the same school ID with the regular examinees.

Guidelines on the Use of Learner Reference Number (LRN)

Use the LRN that was provided by the Office of the Planning Service, DepED Central Office.

The LRN must be reflected in each of the examinees’ AS and in Form 1.

31 3.

In case the LRN is still not available, leave it blank.

Test Administration Guidelines

Pre-Test Guidelines

Concern

Distribution of TMs

Guidelines

1. Early in the morning of exam day in nearby schools 2. A day before the test to far schools or even earlier to far flung schools 3. DTC issues the Oath of Confidentiality to each SH Information Dissemination

To Examinees:

1. Inform the examinees to bring pencils (lead#2) on exam day.

2. Inform the fourth year students taking NAT to bring snacks/lunch on exam day. They are not allowed to leave the campus.

3. Inform the examinees that they should know the curriculum / program they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP) 4. Inform the examinees to have a copy of their ratings in the third grading period: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan.

5. Advise the examinees to have a copy of their LRN.

6. The coverage of NAT Y4 includes the core subjects and the Critical Thinking Skills Test.

7. Only the Grade 6 examinees are issued with individual CORs. Hence, their ASs are provided with Examinee Stubs.

Concern

Information Dissemination Preparation of Classrooms

Guidelines To Schools:

1. The list of examinees must be alphabetically arranged in the whole school. All males first then females.

2. Each listed examinee should have his/her corresponding LRN. 3. Inclusion Policies a. Examinees with Hearing Impairment (HI) may take the test and may be included in the regular testing room b. Only those Y4 students graduating in March 2015 will be allowed to take the NAT Y4 4. Non-testing officials are not allowed to stay in the vicinity of the testing rooms.

1. Well lighted and conducive for testing. 2. For Grade 6 and Year 4, 30 armchairs should be provided.

3. The arrangement of the seats must be well-spaced & spread out; first and last rows are close to the walls. 34

Concern

Merging of Excess Examinees and Testing Centers

Guidelines

1. In case there are five or less examinees in excess in a large testing center, they can be integrated in the last five rooms, each accommodating an examinee. The examinee will be the last in the list/seat plan. Customize Forms 1 and 2 in order to include the additional examinee. Add another box/space in the forms.

2. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE.

3. There should be separate C/ETREs for each school in case there is merging of small size schools into one testing center.

4. In case merging with other small testing center is not possible, e.g. 35 registrants only, all examinees maybe accommodated in one testing room. Another set of Forms 1 and 2 will be used for the 5 examinees.

5. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.

Concern

On Checking the Identity of the Examinee

Guidelines

1. Countercheck the identity of each examinee through his/her School ID. 2. If the ID is not available, ask the examinee to present a notebook or any personal belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the testing room to attest his/her identity.

Test Materials Allocation 36

Grade 6

1. Schools with more than 90 examinees –The allocation should be 50% TBs and 100% ASs of the total enrolment  There will be 2 testing sessions for schools allocated with only 50% TBs 2. Schools with 90 examinees and below –The allocation should be 100% TBs and ASs of the total enrolment

Year 4

 100% allocation of TBs and ASs based on the total enrolment

Board Work : NAT Grade 6

Time Started General Directions & Sample Items 5 mins __________

Part I

(EDQ) 1 – 15 5 mins

Part II

(Test Proper) Filipino Mathematics English

Break

Science HEKASI 1 – 40 1 – 40 1 – 40

15 mins

1 – 40 1 – 40 ___________ ____________ Time to End __________ __________ __________

Total time limit: 3 hrs & 50 mins

Notes: 1. Use same board work for the second session. 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi

Board Work : NAT Fourth Year

Parts of the Test Item Numbers Time Limit Time Started Time Ended

General Directions and Sample Items

Part I (EDQ) Part II (Test Proper ) (A.M.)

Filipino Araling Panlipunan BREAK Mathematics LUNCH BREAK

(P.M.)

Science English Critical Thinking Skills Test 1 – 5 1 – 15 1 – 60 1 – 60 1 – 50 1 – 60 1 – 60 1 – 20 5 mins.

5 mins.

60 mins.

10 mins.

70 mins.

80 mins.

60 mins.

30 mins.

______ ______ ______ ______ ______ ______ ______ ______ 38

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills

Filling Out the Scannable School Header (SSH)

Data must be prepared by the STC days ahead before exam day. Transcribe the data in the SSH using a PENCIL (lead# 2) during exam day.

Every variable is labeled with

and

G/Y

if a school concern if a grade/year concern.

There are variables specific only for private schools (such as GASTPE) and for the public schools (CFSS, etc.) 39 5.

GASTPE grantees must be properly identified by year level and type of grant (EVS or ECS).

Filling Out the SSH

Observe the place values in filling in boxes requiring nominal data. The right most box is for ones followed by tens, hundreds and thousands. Empty boxes have to be filled in with zeroes.

Ex. Actual number of examinees: 203

0 2 0 3

An actual number of 94 examinees is filled out as:

0 0 9 4

In 2015 NAT, there is an inclusion of a checklist on teachers’ trainings / staff development activities on raising learners’ achievement level in the core subjects at the school level.

Instructions for the Recording of Time

Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the Time Started and Time to End.

The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.

Pretest : Entrance and Seating Arrangement

LAPG - Grade 3:

20 examinees in a room Seats are 4 rows of 5

NAT Grade 6 and Year 4:

30 examinees in a room Seats are 6 rows of 5 4.

Count the TBs before opening package in front of examinees.

Do not allow electronic devices (calculator & cell phones), references (dictionaries) and rulers in the exam room.

All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.

Seat Assignment must be strictly based on the Seat Plan.

Seats of late comers/absentees must be left vacant.

Count the TBs and ASs in front of the examinees prior to distribution 42

Note: No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors.

Pretest : Distributing and Checking the TBs and ASs 1.

TBs and ASs must be distributed correspondingly by Serial Number based on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag under the custody of the RE.

Distribute TMs from right to left and from lowest serial number.

43 8.

Check page by page.

Place defective/unused TB and AS, if any, in the plastic bag.

Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee.

Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed.

No examinees should start accomplishing the NAME GRID unless they have shown their pencils.

Do not start the Test Proper unless each examinee has properly shaded the NAME GRID.

Test Proper

Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect.

Always record the time started and the time when clustered subject tests will end.

Do NOT add nor subtract minutes in the time allocated. 4.

Accomplish the Seat Plan while the examinees are answering the EDQ.

Accomplish Form 7 while test is in progress.

44 6.

Closely supervise the examinees in accomplishing the AS so that reliable data can be generated.

Post Test

Give five minutes to inspect and clean the ASs.

The Examinee Stubs should be turned over by the RE to the Guidance Counselor or SH.

45 3.

Count the TBs and ASs before allowing examinees to leave the testing room.

Post Test : Accounting of Test Materials and Preparation of Reports

Count and arrange the TBs and ASs consecutively by serial number.

Accomplish the ETRE’s data. Indicate the number of registrants and the actual number of examinees. 3.

After the contents have been accounted for, SEAL the ETRE with the DepED-NETRC tape and sign across it while still inside the testing room.

46 4.

Account for and submit to the CE the TMs used.

Post Test : Contents of ETRE

1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record) 2. Used ASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7 47

Post Test : Contents of CETRE

1. Unused ASs 2. Form 3 3. Form 4 4. Scannable School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs

Post Test : Materials for Submission to the Division Office

Bundles of ETREs and CETREs placed in the original boxes Bundles of used and unused TBs placed in the original boxes Examiner’s Handbook 4.

NETRC Form 5 to be placed inside Box No. 1 for the TBs of the Division (on top of the TBs) NETRC Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs)

Reminders:

The SHs have to return the TMs within 24 hours.

48 4.

Take note of the guidelines regarding the time and date of the Forwarder’s retrieval of the TMs.

Accomplish the Questionnaire on Forwarder’s Performance.

Notify the NETRC if TMs are ready for retrieval or if they were not retrieved promptly.

The Forms

49 Oath of Confidentiality Form 1 – List of Actual Examinees Form 2 – Seat Plan Form 3 –Test Materials Accounting Form Form 4 – Chief Examiner’s Report Form Form 5 – Test Booklet Quantity and Completeness Verification Sheet Form 6 – Answer Sheet Quantity and Completeness Verification Sheet Form 7 – Room Examiner’s Test Administration Evaluation Report

Oath of Confidentiality

As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Achievement Test (NAT), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of said materials.

50 Received from: (The DivisionTesting Coordinator) ________________________ Printed Name and Signature ____________________ Date Received by: (School Head/SchoolTesting Coordinator) ________________________ Printed Name and Signature ____________________ Date

The Generic Forms Form 1

NETRC FORM 1 LIST OF ACTUAL EXAMINEES

(To be accomplished by the Room Examiner) REGION: __________________________________________ SCHOOL: _____________________________________________________ ADDRESS: ____________________________________________________ GRADE LEVEL : _________ YEAR LEVEL: __________ DIVISION: ____________________________________________ SCHOOL ID: _______________________ Number of Male: ______ Number of Female: ______ Total: ______ NAME GASTPE Grantee EVS ECS Learner Reference Number (LRN) 1 2 3 4 5 9 10 11 12 6 7 8 13 14 15

IMPORTANT

1. Names listed as they appeared in the Seat Plan.

2. Check if the LRN of each examinee listed in Form 1 matches with the shaded LRN in the front side of his/her Scannable Answer Sheet.

3. Leave the space blank if not a GASTPE grantee.

EVS - Education Voucher System ECS - Education Contracting Service 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 NAME Room Examiner School GASTPE Grantee EVS ECS Learner Reference Number (LRN)

Form 2

NETRC Form 2 SEAT PLAN Testing Program: ________________________________ REGION: ____________________ DIVISION: ___________________

Name Name Exam. No.

TB No.

Exam. No.

TB No.

Name

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name

Exam. No.

TB No.

Exam. No.

TB No.

13 14

Name Exam. No.

TB No.

Name Exam. No.

TB No.

19 20

Name Name Exam. No.

TB No.

Exam. No.

TB No.

25 26

Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number Name

SCHOOL NAME/TESTING CENTER: __________________________________ SCHOOL ADDRESS: _______________________________________________

Name Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name

Exam. No.

TB No.

Name

Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

21 27

Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

23 29 DATE OF EXAM. _____________ ROOM NO. __________________

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

Name Exam. No.

TB No.

30 ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME SCHOOL where Room Examiner teaches Note: Only 20 examinees for NAT-Grade 3.

Form 3

NETRC FORM 3

Republic of the Philippines Department of Education

NATIONAL EDUCATION TESTING AND RESEARCH CENTER

Pasig City Name of School: ___________________ Address of School: ______________________ Name of Chief Examiner: _____________

TEST MATERIALS ACCOUNTING FORM

Date of Test: ______________________

INSTRUCTIONS:

This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all intact.

No.

1 1 2 3 4 8 9 10 5 6 7 11 12 Place issued ___________________ Time/Date Issued ______________________ Name in Print of Examiner 2 Signature: ___________________________ Exam Room No.

No. of TB 3 4

Distribution Phase

Inclusive Serial Numbers 5 1. 2. 3. The Chief Examiner fills up the information required in each column.

All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms.

The duly accomplished form is to be placed inside the Chief Examiner's Transmittal 4. Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.

Notedown under "Remarks" the total number of defective and replaced 5. Test Booklets.

At the time when the examinees are accomplishing the last subtest,Columns 7, 8 and 9 should be filled out and all unused Scannable Answer Sheets should be collected.

Retrieval Phase

Signature of Examiner 6 No. of Used TB 7 No. of Unused TB 8 Serial Number(s) of Unused TB 9 Signature of Examiner 10 Initial of Chief Examiner 11 Remarks 12

NOTE:

Use a separate sheet of paper should there be a long list of Serial Numbers for Unused Test Booklets (TBs).

Example: Room No.: _______ Unused TBs SN: _____________________________________ _____________________________________ Page _____ of ______ pages

Form 4

NETRC Form 4 Chief Examiner’s Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ Directions: Please complete/answer truthfully and objectively all the subsequent indicators.

Fill in the blanks

Number of testing rooms : Morning session _____ Afternoon session ______ 2.

Total enrolment/registrants of (grade/year) _______ Male ______ Female _____ Total _______ Total number of examinees: AM Session: ______ PM Session: ______ 4.

Total number of absences: AM Session: ______ PM Session: ______ Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________ B. Pre-test Activities on Examination Day

Describe the pre-test activities in terms of the following:

1. Sufficiency of Test Materials: 1.1 Test booklet ……………………………… 1.2 Scannable Answer Sheet ……………… 1.3 Accounting Form ………………………..

1.4 CETRE & ETRE ………………………… 1.5 Seat Plan ………………………………… 1.6 Examiner’s Handbook…………………….

Sufficient

………….

Insufficient

………….

Number of Needed Additional Copies

………….

Room Number with Insufficiency

…………….

……………..

…………….

2. Was there a problem met on the used school ID in the packing of test materials? ………………………………………………………………………… If yes, state the problem met _______________________________________ 3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space ……………………………………… 3 .2 Lists of Examinees at the door of each Testing Room are posted already…

Yes

....................

Evident

………… …………

None

…………….

Not Evident

…………… …................

Test Proper

Rate the examiners based on the following aspects:

1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . …………….

1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)………… 2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet…………………………….

2.2 explaining/translating to the examinees certain word/s used in the item……………………………………………………………………...

3. Examiners keep custody on the TBs and ASs…………………………………

Condition of the Test Booklets (TB’s) No. of Rooms

In good condition

Room Numbers with TB’s Not in Good Condition

Not in good condition -with misprints -with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________

Evident

…………… ………….

………….

……………

Not Evident

…………… …………… …………… …………… ……………

Serial Numbers of TB’s Not in Good Condition Post Test Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets Evident Not Evident

1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….……… 3. Examiners arranged the TBs and ASs according to serial numbers …………… 4. Examiners placed the used Answer Sheets in original plastic bags …………….

5. Examiners sealed the ETRE while still inside the examination room .………….

.................... .................... …………… …………… …………… …………….

…………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test.

Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________ Prepared by: Attested by: _______________________________ Name of the Chief Examiner (Signature over Printed Name) ________________________________ School _________________________ Designation/Position _________________________________ Name of the Monitor (NETRC Rep.) (Signature over Printed Name) __________________________ Designation/Position

Forms 5 and 6

NETRC Form 5 TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________

PRE-TEST

How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ What is/are the Serial Number/s? _________________________________________

POST-TEST

After retrieval, are the test booklets complete? _______ If not, how many are missing/lacking? ______ What is/are the Serial Number/s? _________________

___________________________________________________ Prepared by:

_____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC)

Attested by:

_______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School

NOTE: This form is to be submitted separately to the DTC.

NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: _____________ Division: _____________ School ID: _________________

PRE-TEST

as indicated in the Packing Guide, including buffer? _________ 2.

________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 How many answer sheets were allotted to your testing center Upon opening of boxes, are the test materials: If excess, how many? _______ 6.

What is/are the Serial Number/s? _________________________________________

POST-TEST

1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________

Prepared by:

_______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC)

Attested by:

______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School

NOTE: This form is to be submitted separately to the DTC.

Form 7

–

This will suffice the narrative report of the RE

Room Examiner’s Transmittal Report Envelope

57 Republic of the Philippines DEPARTMENT OF EDUCATION

NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2 nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________ Name of School: ___________________________________________________________________ Type of School: ____________________________________ Address of School: _________________________________________________________________

Street Barangay Municipality Province/City

ROOM NUMBER: ______ No. of Registrants: No. of Examinees:

Male _____ Male _____ Female ______ Female ______ Total ______ Total ______ 1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used

SCANNABLE ANSWER SHEETS

and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed inside the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report (Form 7) 3.4 Time started and ended, copied from the board display and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY: ___________________________________________ Signature over Printed Name of Room Examiner _____________________________________________________ School where the Examiner Teaches

Chief Examiner’s Transmittal Report Envelope

58 Republic of the Philippines DEPARTMENT OF EDUCATION

NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2 nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)

(White Envelope)

Street Barangay Municipality Province/City

NUMBER OF ROOMS: ______ Total No. of Registrants: Total No. of Examinees:

Place in this Envelope the following: Male _____ Male _____ Female ______ Female ______ Total ______ Total ______ 1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets

(No need to specify each Serial Number or Examinee Number of all unused Scannable Answer Sheets)

Total Number of unused Answer Sheets: __________

Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.

SUBMITTED BY: ________________________________________ Signature over Printed Name of Chief Examiner ___________________________________________________ School

  

On Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center,

Scannable Answer Sheets (SASs) may be photocopied.

The photocopied ASs

SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE

corresponding with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).”

Sample:

Name Kristina M. Dela Cruz Exam. No.

TB No.

(Photocopied)

016657

  59 Using a red marker, indicate at the upper right corner of the ETRE this note:

With _______Photocopied Answer Sheets

(quantity) ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope) The instructions above are important in order for NETRC to locate, transcribe and electronically process the photocopied ASs.

On the Storage of Examiner’s Handbook, Replicas of Name Grid and Board Displays

EHs will be stored in the Division Office. Name Grid replicas and Board Works will be stored in the schools or testing centers. These documents are for future use.

60 2.

Replicas of the name grid intended for each testing program should be properly stored and utilized in school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by the NETRC thru Courier

All TBs packed in original boxes; 2.

All used ASs in ETREs (Forms 1, 2 and 7 inside); 3.

All unused ASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and 4.

Forms 5 and 6 submitted to DTCs for proper placement in respective boxes 61

Reminder: Do NOT mix up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.

The Scannable School Header

NAT Grade 6

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)

School Header

NAME OF SCHOOL SCHOOL ID ADDRESS OF SCHOOL REG DIV

1 2 3 4A 4B 5 6 7 8 9 10 11 12 NCR CAR ARM M CARAGA A B C D1 D2 E F G H I J K L M N P R 0 1 2 0 1 2 3 4 5 6 7 8 9

ELEMENTARY SCHOOL TYPE

CENTRAL/PILOT ELEMENTARY SCHOOL NON-CENTRAL ELEMENTARY SCHOOL PRIMARY SCHOOL MULTI-GRADE SCHOOL STATE COLLEGE/UNIVERSITY ES PRIVATE SECTARIAN PRIVATE NON-SECTARIAN MADARIS SCHOOL

LEGISLATIVE/CONGRESSIONAL DISTRICT

LONE DISTRICT 1st DISTRICT 2nd DISTRICT 3rd DISTRICT 4th DISTRICT 5th DISTRICT 6th DISTRICT

NUMBER OF ACTUAL EXAMINEES (G6) MALE FEMALE WHEN WAS YOUR SCHOOL ESTABLISHED?

7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 WITHIN THE CITY PROPER OUTSIDE THE CITY PROPER WITHIN THE TOWN PROPER

HEADED BY

PRINCIPAL I PRINCIPAL II PRINCIPAL III PRINCIPAL IV TIC/OIC HEAD TEACHER I HEAD TEACHER II HEAD TEACHER III HEAD TEACHER IV

SHIFTS/DAY (G6)

1 2 3 4

SCHOOL LOCATION

OUTSIDE THE TOWN PROPER HINTERLAND 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 COASTAL AREA ON AN ISLET

NUMBER OF TEACHERS TEACHING BY GRADE LEVEL

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3 7 8 9 4 5 6 0 1 2 3

IS THE SCHOOL SUPPORTED/SPONSORED BY

LOCAL GOVERNMENT NON-GOVERNMENT ORG.

PRIVATE COMPANIES INDIVIDUAL DONOR Y Y Y Y

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

N N N N ALIVE TEEP CHILD-FRIENDLY (PUBLIC) STRIVE Y Y Y Y N N N N ANNEX SCHOOL WITH SPECIAL SCIENCE CURRICULUM WITH MOTHER TONGUE INSTRUCTION WITH SPED CLASSES

If your School is Multigrade, how many teachers are there? Shade the column that applies.

Cluster

Combination of Primary Grades/Intermediate Grades Combination of 3 Grade Levels Combination of 2 Grade Levels

Grade Level

Grade 1 - 4 Grade 5 - 6 Grade 1 - 3 Grade 4 - 6 Grade 1 - 2 Grade 3 - 4 Grade 5 - 6

Number of Teachers

1 1 1 1 1 1 1 2 2 2 2 2 2 2 3 3 3 3 3 3 3 4 4 4 4 4 4 4 5 5 5 5 5 5 5 6 6 6 6 6 6 6 7 7 7 7 7 7 7 8 8 8 8 8 8 8 9 9 9 9 9 9 9

NAT Year 4

NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)

School Header

NAME OF SCHOOL ADDRESS OF SCHOOL

EVS ESC

(FOR PRIVATE SCHOOLS ONLY)

EVS ESC EVS ESC EVS ESC 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6 0 1 2 7 8 9 3 4 5 6

WHEN WAS YOUR SCHOOL ESTABLISHED?

NUMBER OF TEACHERS TEACHING BY GRADE LEVEL

1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

SCHOOL ID REG DIV

1 2 3 4A 4B 5 6 7 8 9 10 11 12 NCR CAR ARM M CARAGA A B C D1 D2 E F L M N P R G H I J K 0 1 2 0 1 2 3 4 5 6 7 8 9

SHIFTS PER DAY (Y4)

1 2 3 4

SCHOOL LOCATION

WITHIN THE CITY PROPER HINTERLAND OUTSIDE THE CITY PROPER WITHIN THE TOWN PROPER OUTSIDE THE TOWN PROPER COASTAL AREA ON AN ISLET

NUMBER OF ACTUAL EXAMINEES (Y4) MALE FEMALE

7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 Y Y Y Y Y Y N N N N N N

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

SEDIP ALIVE STRIVE CHILD-FRIENDLY (PUBLIC SCHOOL) WITH GASTPE GRANTEES (PRIVATE SCHOOLS) WITH SCIENCE AND TECHNOLOGY, ENGINEERING AND MATHEMATICS (STEM)

HIGH SCHOOL TYPE

NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL NATIONAL COMPREHENSIVE HIGH SCHOOL INTEGRATED SCHOOL PUBLIC SCIENCE HIGH SCHOL PUBLIC VOCATIONAL HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL PRIVATE NON-SECTARIAN HIGH SCHOOL PRIVATE SCIENCE HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL

DOES THE SCHOOL CONDUCT SPED CLASS(ES)?

YES NO

LEGISLATIVE/CONGRESSIONAL DISTRICT

LONE DISTRICT 1st DISTRICT 4th DISTRICT 5th DISTRICT 2nd DISTRICT 3rd DISTRICT 6th DISTRICT

IS THE SCHOOL SUPPORTED/ SPONSORED BY

LOCAL GOVERNMENT NON-GOVERNMENT ORG.

PRIVATE COMPANIES INDIVIDUAL DONOR

HEADED BY

PRINCIPAL I PRINCIPAL II PRINCIPAL III PRINCIPAL IV TIC/OIC HEAD TEACHER I HEAD TEACHER II HEAD TEACHER III HEAD TEACHER IV

Test Results Dissemination

No hardcopy will be provided to all Division Offices. This in line with the Secretary’s mandate to utilize ICT in education.

Explore the NETRC website to avail of the NETRC test results.

Schools can only log in by using their own School ID as Username and Password.

Example: Username: 702406 Password: 702406 The results will be posted for six (6) months only.

Secure soft copy of the results, which is convertible to Excel file, from the Website.

NETRC Website Homepage:

http://netrc.sysportal.net/HomePage.aspx

Log In Page:

http://netrc.sysportal.net/signin.aspx

The Forwarder of Test Materials

Dealing with the Forwarder of TMs

Exact addresses of Division Offices or drop-off points should be provided to NETRC to be turned over to the Forwarder.

Forwarder must provide to NETRC the contact persons and numbers as well as the itineraries of delivery and retrieval for ready reference.

Each Division should designate at least two authorized staff to receive the TMs other than the DTC.

68 4.

The neighboring Divisions in the Region should establish a network of communication.

Dealing with the Forwarder of TMs

4.1

Every receiving Division should take note of Forwarder’s contact number and the date and time TMs will be retrieved 4.2

The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already.

4.3

The same procedure will be followed in the retrieval of TMs.

69 4.4

Accomplish the evaluation

([email protected]).

form on the Performance of Forwarder and submit thru email

Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase

(To be accomplished by the DTC) Division: ____________________ A. Delivery Phase 1. Receipt of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Received by whom? ___________________ Designation __________________________ B. Retrieval Phase 1. Information about the Forwarder: Name of Representative _______________ Contact No. __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________ 2. The Division’s designate to release the Test Materials to the school representative ________________________ _______________________________________ 3. Were there problems encountered in the 2. Release of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Released by whom? ____________________ Designation ____________________________ 3. Was the schedule of the Forwarder in release of test materials? Yes _____ No _____ 4. If yes, Please cite them: ________________ retrieval of test materials followed? Yes _____ No _____ If no, what was the reason? ________________________________________ _______________________________________ 5. In the delivery of TM’s, how would you rate the Forwarder in a scale of 1-5 where 5 is the highest? _______________ 4. How many days were the TM’s in the division ready for retrieval by the Forwarder? __________________________________________ 5. Was the forwarder informed beforehand that the TM’s are ready for pick up? Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase ________________________________________ _________________________________________ -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________

Other Concerns

Utilization of the Certificate of Ratings (COR) The utilization of the COR is stipulated in the following issuances:

 

DepED Memo NO. 228, s. 2007 DepED Memo No. 278, s. 2010

Practices in Some Divisions Relative to the Utilization of the COR

Attach the COR in the Form 137 in Grade 6 as part of the student’s credentials prior to enrolment.

The COR is photocopied. One copy is for the school where the student intends to enroll while the original COR is given to him/her.

Refusal of State Univ./Colleges (SUCs) to Take National Exams



Send a communication to NETRC regarding SUCs that refuse to be administered national exams (NCAE, NAT, etc.).



The communication will be indorsed to the Secretary of Education.

Good Practices as Reflected in a School Culture



Region/Division Codes and School ID

Posting permanently in every classroom (near the chalkboards) the information on the Region and Division Codes and the School ID 

Learner Reference Number

The LRN is used by the examinee in any form of school and classroom-based assessments. This practice may be adopted not only during national examinations.