Transcript The 2012 NCAE Test Administration Guidelines

DEPARTMENT
OF EDUCATION
The 2013 NAT
Test Administration Guidelines
DR. AURORA F. FERNANDEZ
Chief, Test Development Division
National Education Testing and Research Center
Department of Education
2013
Acronyms
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SDS
DTC
PSS
SH
STC
CE
RS
RE
LRN
TMs
TB
AS
EH
SSH
ETRE
CETRE
COR
- Schools Division Superintendent
-Division Testing Coordinator
-Private School Supervisor
-School Head
-School Testing Coordinator
-Chief Examiner
-Room Supervisor
-Room Examiner
-Learner Reference Number (new)
-Test Materials
-Test Booklet
-Answer Sheet
-Examiner’s Handbook
-Scannable School Header
-Examiner’s Transmittal Report Envelope
-Chief Examiner’s Transmittal Report Envelope
- Certificate of Rating
Responsibilities of the Testing Staff
3
The Testing Staff at the Division Level
Division Level
SDS*
DTC
PSS
School Level
School Head/ Chief Examiner
School Testing Coordinator
Room Supervisors
RE
4
1
RE
2
RE
3
RE
4
RE
*Assignment of the testing staff shall be done by the SDS.
n
Insufficient number of private school teachers to
serve as REs in public schools
Other public school teachers from the other districts
may serve as RE when there is insufficiency of private
school teachers
For divisions with only few public and private high
schools, elementary school teachers from public schools
may serve as REs
 Teachers from big schools may be dispersed in small
private schools
5
The Testing Staff and Their Roles
The Schools Division Superintendent
(SDS)
The Schools Division Superintendent (SDS) as LEM Chairman shall:
1.
2.
3.
4.
5.
6
be responsible for the smooth conduct of the test in the division;
designate examination centers; the designated testing centers should be
conducive to testing (e.g. free from noise, no distracting activities
nearby, proper light & ventilation, etc.);
assign one of the division supervisors as Division Testing Coordinator;
designate Room Examiners from among the teachers and/or teaching
staff who are reliable, competent, experienced in the conduct of NAT,
and have no history of lost Test Booklets (TBs); and
remind PSS to manage tardiness of some private school teachers on
examination day.
The Division Testing Coordinator
1.
2.
3.
4.
5.
6.
7.
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Prepares accurately, with the assistance of PSS, the enrolment data
using the prescribed format and corresponding guidelines
On behalf of the SDS, the DTC chooses REs who are credible,
trustworthy and with testing experience
Orients the SHs or STCs prior to test administration
Maintains the security and confidentiality of test materials received
from the NETRC through a courier and issues an Oath of
Confidentiality for the SHs on this regard
Examines the packing guide of TMs upon receipt
Notifies NETRC on the condition of TMs received
Accounts all the TMs before final packing
The Private School Supervisor
1.
2.
3.
4.
5.
6.
7.
Disseminates information regarding the NAT and DepED’s latest issuances on it
to private schools in the division
Coordinates with private school principals regarding the conduct of the exam
to its target clientele; formulates an agreement with the SH regarding proper
test administration
Checks closely if private schools operating without permit were included vis-àvis the official list from the region. The said schools should be excluded.
Likewise, make sure schools with permit are still operating
Prepares and provides the DTC with the enrolment data on private schools to
be tested, which will be used in the budget preparation and submitted to
NETRC for the allocation of TMs
Assists the DTC in the echo-orientation in the Division Level for private
schools*
Closely supervises the delivery and retrieval of TMs on testing day and assists
the DTC in the accounting of TMs
Oversees the conduct of the test in private schools
*No extra funding from NETRC is provided for this activity.
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The Chief Examiner*
Maintains the security and confidentiality of test materials received from the DTC after
getting the TMs from the DTC (test boxes are opened on Examination Day);
2. Accountable and responsible for all TMs received and this ends when the TMs are returned to
the DTC;
3. Assigns a room where all REs can be met before and after the test administration (distribution
room);
4. Counts all packs of TBs and/or ASs before releasing them to each RE;
5. Records pertinent data about the test materials released to and received from the REs in the
Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH.
6. Distributes the TBs to each RE and reminds him/her to count these without opening the pack
and before leaving the room;
7. Monitors proper accomplishment of the different forms by the RE while the test proper is in
progress;
8. Follows the instructions for Accounting and Packing of TMs found at the latter part of the EH.
9. Is aware of the details of the testing program to be administered; and
10. Orients every teacher in his/her respective school on the guidelines and EH relative to the test
administration.
* The School Head of his/her respective school is the Chief Examiner.
1.
9
The Room Examiner
1.
2.
3.
4.
10
Counts the TBs and ASs without opening the plastic bags
containing them before proceeding to his/her assigned
testing room. Any discrepancy should be acted upon
immediately and this should be reported in the CE’s Report;
Signs Form 3 as he/she receives the TMs from the CE/STC while
still in the distribution room.
Checks if the examinees have lead pencils to use and a sheet of
blank paper for computation purposes;
Facilitates the recording of the Examinee Number and Test
Booklet Number of the Examinees in the NETRC Form 2 (Seat
Plan);
5.
6.
7.
8.
9.
Supervises closely the shading of bubbles in the Name Grid, LRN
and other data/non-test items in the AS;
Follows strictly the EH during test administration;
Keeps custody of all the used and unused TBs but are not allowed
to read the contents; otherwise, he/she will be given
corresponding sanctions based on DECS Order No. 85, s. 1999;
Checks the contents of the ETRE before he/she seals it while
still in the examination room; and
Accomplishes Form 7.
*Teachers coming from private schools will be assigned in public schools
as Room Examiners; while those from public schools will be assigned in
the private schools. If teachers are not enough, those from other districts
can be assigned.
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The Room Supervisor
1.
2.
3.
Monitors the conduct of the test administration in a testing
center with 5 or more testing rooms for Grade 6 and Year 4
and 10 or more rooms for Grade 3;
Checks if the REs adhere to the instructions in the EH; and
Counts and double counts the TBs per pack and the number
of ETREs.
Notes:
1. The RS must come from another school other than those schools where REs shall be assigned.
2. The number of RSs assigned in a testing center will depend on the number of examinees in an
examination room.
Below is the ratio:
1 RS is assigned in every 10 rooms if there are 20 examinees/room
1 RS is assigned in every 5 rooms if there are 30 examinees/room
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The School Testing Coordinator (STC)*
1.
2.
3.
4.
5.
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Double checks the enrolment data of the school prior
to submission to the DTC;
Attends the orientation at the division level in the
absence (or on behalf) of the SH;
Accomplishes the SSH;
Assists the CE in all the testing activities; and
Double checks the TMs before final packing, being
accountable also on these materials.
*The STC stays in his/her respective school to assist the Chief
Examiner in all the testing activities .
The Monitors
1. NETRC staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.
2. External-volunteer monitors from civil society (e.g.
SK, church members, NGO’s, et.al.) are expected to
report incidents of cheating. The process should be
duly documented with photos and narrative reports.
3. The expenses incurred by external-volunteers are not
chargeable to NETRC funds.
15
Orientation at the Division Level
 This is primarily aimed to orient all the testing staff in the NAT
administration. But due to budgetary constraints only one
representative per school is authorized to attend - either the SH or
the STC. However, a 100% attendance is imposed for the school
representative. Sanctions should be meted out for nonattendance.
 Hence, a mechanism should be devised so that all testing staff are
properly oriented; one of which is orienting all the teaching force
in the school by the SH/STC to be ready on exam day in case
there will be shortage of REs in other testing centers.
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The Enrolment Data, School ID and
Learner Reference Number
17
Guidelines in the Preparation of Enrolment Data
1. Four (4) sets of enrolment data must be prepared and submitted:
2.
3.
4.
5.
6.
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- Elementary level covering 1) Grade 3 and 2) Grade 6
- Secondary level covering 3) Year 3 and 4) Year 4
The enrolment data should be based on July 30, 2012 as bases
(end of July every SY);
Use the Prescribed Standard Format in Excel. Enrolment data in
other formats (Word, PDF, JPEG file) will be returned to the
DTC;
Provide only the total enrolment per school. DO NOT provide
subtotals for each curriculum program in a certain school. NO
gender segregation;
Group schools by municipality and NOT by alphabetical order;
To facilitate the delivery and retrieval of TM’s for the NAT G6
and Y4 in every division, integrate the list of private schools into
the public schools listed by municipality;
Guidelines in the Preparation of Enrolment Data
7.
8.
9.
10.
11.
12.
13.
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Provide data by legislative district; NOT by school district; Lone
Congressional District is the only district in the province, while
First District is a part of a large province having more than one
constituency;
Private schools are NOT included in NAT-G3 except for the
Private MADARIS elementary schools;
Private schools operating without permit are excluded in the list;
Enrolment data must be in 4 CD’s one for each grade/year level
(G3, G6,Y3 and Y4).
Enrolment data sent thru email and fax will NOT be accepted.
The enrolment data will be submitted during the NCAE
orientation. (Agreed during the 2012 NAT orientation); and
Review carefully each school entry in the list before submission.
Matrix 1. Enrolment Data for the Elementary Level
School
Region
Division Municipality/
District
Region
Code
Division Legislative
Code
District
Type
School
(Public
ID
School Name
G3
SY Enrolment
or
Private)
Notes:
1. Only Grade 3 enrolment for public elementary schools shall be
included in the list except for private Madaris Schools.
2. Providing another set of enrolment data for Grade 6 using the same
format
20
Matrix 2. Enrolment Data for the Secondary Level
School
Region
Division Municipality/
District
Region
Code
Division Legislative
Code
District
Type
School
(Public
ID
School Name
Y3
SY Enrolment
or
Private)
Note: Two separate enrolment data for Year 3 and Year 4 shall be
included using the same format.
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An Example on the Preparation of Enrolment Data for
Grade 3
NAT Grade 3 (2011-2012) ALLOCATION
Division: San Fernando City, La Union
Region
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
I
I
I
I
I
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Division
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
San Fernando
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
City
Municipality/District
Region Code
Division
Code
Legislative
District
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
City of San Fernando
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
A12
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
First District
School Type
(Public or
Private
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Public
Private
Private
Private
Private
Private
School ID
101021
101022
101023
101024
101025
101026
101027
101028
101029
101030
101031
101032
101033
101034
101035
101036
101037
101038
101039
101040
101041
101042
101043
101044
101045
101046
411010
400101
400103
400104
400106
School Name
Bangbangolan ES
Baraoas ES
Cadaclan ES
Dallangayan ES
Dalumpinas ES
Ilocanos ES
Lingsat ES
Mameltac ES
Nagyubuyuban ES
San Fernando North CS
Pao ES
Parparya ES
Puspus ES
Santiago ES
Sevilla ES
San Fernando South CS
Bungro ES
Canaoay ES
Catbangen ES
Masicong ES
Pagudpud ES
Sacyud ES
Sagayad ES
San Agustin ES
Sibuan-otong ES
Tanquigan ES
B. Flores Foundation Philippines, Inc.
BHC Educational Institution, Inc.
Christ the King College
CICOSAT Colleges
Felkris Academy, Inc.
SY 2011-2012
Enrolment
G3
Note: Prepare another enrolment data for Grade 6 and Y4/Y3 using
the same format
Guidelines on the Use of School IDs
1.
2.
3.
4.
5.
23
BEIS and NETRC are using similar School IDs both recognized by
the Department;
New schools without School IDs are given temporary ones by the
NETRC and no other sources to avoid duplication and to facilitate
allocation of test materials;
The School IDs issued by NETRC will be used temporarily for
future test administrations until such time BEIS issues the
permanent ID;
In case there are several School IDs for one school, follow the
School ID indicated in the Scannable School Header(SSH) and
check the correctness of School ID in the TMs received.
Y4 Students with back subjects
- Only those Y4 students graduating in March 2013 will be allowed
to take the NAT Y4.
Guidelines on the Use of School IDs
6. School ID to be used
- For students who already transferred, the school ID of
the present/new school will be used.
-Schools affected by the calamities and those who are
temporarily relocated will use the same school ID.
7. Schools with similar school ID.
- Use the bar coded school ID found in the school header.
9. Fourth Year students in Night High Schools
- They may take the NAT as long as they are candidates for
graduation in March
24
Regular and Special Science Classes in the Elementary Level
and Engineering and Science Education Program (ESEP) in the
Secondary Level
- In elementary schools with Special Science Curriculum, assign a
separate Examination Room for those examinees in the said classes.
- School IDs of examinees from regular and special science classes
must be the same because they belong to one school.
- Separate test results may be provided for the special science classes
as long as examinees will “properly shade” the identifying portion in
the AS (Do you belong to a section with special science curriculum? –
Elementary Level; Do you belong to a section for Engineering and Science
Education Program (ESEP) in your school? – Secondary Level)
25
Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN that was provided by the
Office of the Planning Service, DepED
Central Office.
2. The LRN must be reflected in each of the
examinees’ AS and in Form 1.
26
Test Administration Guidelines
27
Pre-Test Guidelines
Concern
Guidelines
Distribution Time for Early in the morning of Examination date in nearby schools
the Test Materials
A day before the Examination date to far schools or even earlier to far flung
(TMs)
schools
Information
Examinees:
Dissemination
1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the fourth year students taking NAT to bring snacks/lunch on exam day.
They are not allowed to leave the campus.
3. Inform the fourth year students that they should know the Program they are
classified/enrolled:
a) Basic Education Curriculum (BEC), b) Engineering Science and Education
Program (ESEP), c) Technical-Vocational Education (Tech-Voc), d) Special
Program for the Arts (SPA)
4. Inform the examinees to have a copy of their Ratings in the past year: Math,
English, Science, Filipino and HeKaSi/Araling Panlipunan.
28
5. Inform the examinees to have a copy of their LRN.
6. The coverage of NAT Y4 includes the core subjects
Pre-Test Guidelines
Concern
Preparation of
Classrooms
29
Guidelines
1. For Grade 3, only 20
chairs should be contained
in the Examination Room,
well-spaced & spread out.
First and last rows close to
the walls. For Grade 6 and
Year 4, 30 arm chairs
should be provided.
Pre-Test Guidelines
30
Concern
Guidelines
Information Dissemination Schools:
1. Inform all schools that list of examinees must be alphabetically arranged in
the whole school. All males first then the females, except on Special Science
Curriculum where the examinees have to be grouped together in one or two
rooms.
2. Private schools without permit to operate are excluded from Test
Administration.
3. In case there are five or less examinees in excess in a large testing center,
they can be integrated in the last five rooms, each accommodating an
examinee. The examinee will be the last in the list/seat plan.
4. Examinees from small-size private schools can be merged and tested in
one testing center in a city or in a municipality. A Master Teacher shall be
assigned as the CE.
5. There should be a separate ETRE for each school in case there is merging
of small size schools into one testing center.
6. Inclusion Policies
a. Examinees with Hearing Impairment (HI)
• They may take the test
• They may be included in the regular testing room
b. Only those Y4 students graduating in March 2013 will be allowed
to take the NAT Y4
Pre-Test Guidelines
Concern
Information
Dissemination
31
Guidelines
d. In a Small Testing Center (e.g. 35 registrants
only and cannot be merged with other small
testing centers)
• The examinees may be accommodated in
the same testing room with the 30
examinees
e. No integration of excess examinees will be
done if there are enough testing rooms and
room examiners (coming from other
schools) to serve in the testing center.
8. Non-testing officials are not allowed to stay in the
vicinity of the testing rooms.
Pre-Test Guidelines
Concern
Check the Identity of the
Examinee
32
Guidelines
Check the identities of the examinees inside
each Examination Room by all means (e.g.
I.D., notebooks bearing the examinee's
name, etc.) using the following
procedure:
1. Countercheck the identity of each
examinee through his/her I.D.
2. If I.D. is not available, ask the examinee to
present a notebook or any belonging bearing
his/her name.
3. In the absence of # 1 and # 2
identification materials, ask the classmates
inside the Examination Room to attest the
identity.
Board Work : NAT Grade 3
Note:
One TB for Reading and Grammar in Filipino and English, Science, and Mathematics
Time Started
General Directions
& Sample Items
Part I (EDQ)
5 mins
1 – 10
__________
5 mins
Part II (Test Proper)
___________
Time Started
Reading Test in English 1 – 20
Time to End
Time to End
__________
Reading Test in Filipino 1 – 20
English Grammar
1 – 10
Filipino Grammar
1 – 10
Science
1 – 15
Mathematics
1 – 15
Total time limit: 1 hr & 30 mins
* Use same board work for the second session.
33
___________
Board Work : NAT Grade 6
Note:
One TB for Filipino, Mathematics, English, Science, and HeKaSi
Time Started
General Directions
& Sample Items
Part I (EDQ)
5 mins
1 – 15
Part II (Test Proper)
Filipino
1 – 40
Mathematics
1 – 40
English
1 – 40
Break
Science
1 – 40
HEKASI
1 – 40
Composition Writing in sample schools
Time to End
__________
5 mins
__________
___________
__________
15 mins
__________
____________
__________
20 mins
Total time limit: 3 hrs & 50 mins
34* Use same board work for the second session.
Board Work : NAT Fourth Year
Note:
One TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills
Parts of the Test
Item
Time
Time
Time
Numbers
Limit
Started
Ended
Sample Items
1–5
5 mins.
______
Part I (EDQ)
1 – 15
5 mins.
Filipino
1 – 60
60 mins.
Araling Panlipunan
1 – 60
60 mins.
General Directions and
______
Part II (Test Proper )
(A.M.)
BREAK
Mathematics
______
______
10 mins.
1 – 50
70 mins.
______
Science
1 – 60
80 mins.
______
English
1 – 60
60 mins.
1 – 20
30 mins.
______
LUNCH BREAK
(P.M.)
35 Critical Thinking Skills Test
______
Filling Out the Scannable School Header (SSH)
 Data must be prepared by the STC days ahead before exam day.
 Transcribe the data in the SSH using a PENCIL (lead# 2) during
examination day.
 Every variable is labeled with S if a school concern and G/Y if a
grade/year concern.
 There are variables specific only for private schools (GASTPE) and for
the public schools only (CFSS, etc.)
 GASTPE Grantees (for private schools only) specified by year levels
- Take note of the bubbles for EVS and ECS.
36
Filling Out the SSH
- Nominal Counts of Data. Start filling out the last box for
one’s, next box for ten’s, next third box from the last is for
hundreds, and so forth (zeroes have to be filled out for the
empty boxes).
Ex. Actual number of examinees: 203
0
2
0
3
An actual number of 94 examinees is filled out as:
0
0
9
4
 Use the same School ID as prescribed by BEIS.
 Take note of new features or additional information in every set
of SH.
37
The Forwarder of Test Materials
38
Dealing with the Forwarder of TMs
1.
2.
3.
4.
39
Exact addresses of Division Offices or drop-off points should be provided to
NETRC to be turned over to the Forwarder.
Forwarder must provide to NETRC the contact persons and numbers as well
as the itineraries of delivery and retrieval for ready reference.
Each Division should designate at least two authorized staff to receive the TMs
other than the DTC.
The neighboring Divisions in the Region should establish a network of
communication.
4.1 Every receiving Division should take note of Forwarder’s contact number
and the date and time TMs will be retrieved
4.2 The next division to receive the TMs from the Forwarder should be
alerted by the Division immediately after receiving its TMs while informing
also the Forwarder that the next division to receive has been alerted already.
4.3 The same procedure will be followed in the retrieval of TMs.
4.4 Accomplish the evaluation form on the Performance of
Forwarder and submit thru email ([email protected]).
Instructions for the Recording of Time
1. Time allocation serves as guide in the recording of time
but the corresponding actual time in answering each
subject should be written in the time started and time to
end.
2. The recording of time is done by cluster of subjects
answered before and after breaks (snacks and lunch);
for which the time records should be written in the
blanks provided.
40
Pretest : Entrance and Seating
Arrangement
NAT Grade 3:
20 examinees in a room
Seats are 4 rows of 5
NAT Grade 6 and Year 4:
30 examinees in a room
Seats are 6 rows of 5
Count TBs before opening package in front of examinees.
Do not allow electronic devices (calculator & cell phones),
references (dictionaries) and rulers in the exam room.
All belongings shall be placed in front beneath the blackboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while test is going on.
Note:
No other persons should be allowed in the premises of the Examination Rooms except
the testing staff and authorized monitors.
41
Pretest : Distributing and Checking
the TBs and ASs
42

Distribute from right to left and from lowest serial number.

Check page by page.

Place defective/unused TB and AS, if any, in the plastic bag.

Check and double check if all examinees have shaded the correct circles
pertaining to the NAME GRID and all the necessary information about the
examinee.

Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT
allowed.

No examinees should start accomplishing the NAME GRID unless they have
shown their pencils.

Do not start the Test Proper unless each examinee has properly shaded the
NAME GRID.
Test Proper
 Read verbatim the information in boxed portions of the handbook. Do
NOT translate in local language/dialect.
 Always record the time started and the time when clustered subject
tests will end.
 Do NOT add nor subtract minutes in the time allocated.
 Accomplish the Seat Plan while the examinees are answering the EDQ.
 Accomplish Form 7 while test is in progress.
 Provide close supervision of examinees in accomplishing the Scannable
Answer Sheet before reliable data can be generated.
43
Post Test
 Give five minutes to inspect and clean the
Answer Sheet.
 The examinee stubs should be turned over by
the RE to the Guidance Counselor or SH.
 Count TBs and ASs before allowing examinees to
leave the room.
44
Post Test : Accounting of Test Materials
and Preparation of Reports
 Count and arrange TBs and ASs consecutively arranged by
its serial numbers.
 Accomplish the ETRE’s Data. Indicate the number of
registrants and the actual number of examinees.
 After the contents have been accounted for, SEAL the ETRE
with the DepED-NETRC paper tape in the testing room
and sign across it.
45
 Account for and submit to the CE what you have received.
Post Test : Contents of ETRE
1. Report on time test started and ended by cluster of subjects
(Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7
Post Test : Contents of CETRE
1.
2.
3.
4.
46
Unused ASs
Form 3
Form 4
Scannable School Header
Note: Forms 5 & 6 shall be submitted separately to the DTCs.
Post Test : Materials for Submission to
the Division Office
1.
2.
3.
4.
5.
47
Bundles of ETREs and CETREs placed in the original boxes
Bundles of used and unused TBs placed in the original boxes
EH
NETRC Form 5 to be placed inside box no. 1 for the TBs of the
Division (on top of the TBs)
NETRC Form 6 to be placed inside box no. 1 of
ETRE’s/CETRE’s of the Division (on top of the CETREs)
Reminders:
 The SHs have to return the TMs within 24 hours
 Take note of the guidelines regarding the time and date of the
Forwarder’s retrieval of the TMs.
 Accomplish the Questionnaire on Forwarder’s Performance.
 Notify the NETRC if TMs are ready for retrieval or if they were
not retrieved promptly.
The Forms
48
Oath of Confidentiality (New)
Form 1 – List of Actual Examinees
Form 2 – Seat Plan
Form 3 – Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness Verification Sheet
Form 6 – Answer Sheet Quantity and Completeness Verification Sheet
Form 7 – Room Examiner’s Test Administration Evaluation Report
Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Career Assessment
Examination (NCAE), I hereby solemnly swear that I will strictly observe
security measures to maintain the confidentiality of said TMs.
Received from:
(The Division Testing Coordinator)
49
Received by:
(School Head/School Testing Coordinator)
____________________
Print Name and Sign
____________________
Print Name and Sign
____________________
Date
____________________
Date
The Generic Forms
Form 1
NETRC FORM 1
LIST OF ACTUAL EXAMINEES
(To be accomplished by the Room Examiner)
REGION: __________________________________________
DIVISION: ____________________________________________
SCHOOL: _____________________________________________________
SCHOOL ID: _______________________
ADDRESS: ____________________________________________________
Number of Male: ______
GRADE LEVEL : _________
NAME
50
Number of Female: ______
Total: ______
YEAR LEVEL: __________
GASTPE Grantee Learner Reference
Number (LRN)
EVS
ECS
1
16
2
17
3
18
4
19
5
20
6
21
7
22
8
23
9
24
10
25
11
26
12
27
13
28
14
29
15
30
IMPORTANT
1. Names listed as they appeared in the Seat Plan.
2. Check if the LRN of each examinee listed in Form 1
matches with the shaded LRN in the front side of
his/her Scannable Answer Sheet.
3. Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System
ECS - Education Contracting Service
GASTPE Grantee Learner Reference
Number (LRN)
EVS
ECS
NAME
Room Examiner
School
Form 2
SEAT PLAN
NETRC Form 2
Testing Program: ________________________________
REGION: ____________________
SCHOOL NAME/TESTING CENTER: __________________________________
DATE OF EXAM. _____________
DIVISION: ___________________
SCHOOL ADDRESS: _______________________________________________
ROOM NO. __________________
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
1
2
3
4
5
6
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
7
8
9
10
11
12
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
13
14
15
16
17
18
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
19
20
21
22
23
24
Name
Name
Name
Name
Name
Name
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
Exam. No.
TB No.
25
26
Exam. No. - Examinee Number in the Answer Sheet
TB No. - Test Booklet Number
27
28
29
30
ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME
SCHOOL where Room Examiner teaches
51
Note: Only twenty seaters for Grade 3.
Form 3
NETRC FORM 3
Republic of the Philippines
Department of Education
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
TEST MATERIALS ACCOUNTING FORM
Name of School: ___________________
Address of School: ______________________
Name of Chief Examiner: _____________
Testing Program: _______________
INSTRUCTIONS:
This is to certify that I received _______________ carton(s)/ package(s) which
contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all
Intact.
1.
2.
Each carton/package is sealed. Only the Chief Examiner is authorized to
break the seal in the presence of the examiner.
The Chief Examiner fills up the information required in each column.
3.
All Examiners are required to affix their signature in Column 6 as they receive
the materials for their respective examination rooms.
4. The duly accomplished form is to be placed inside the Chief Examiner's
Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig
5. Notedown under "Remarks" the total number of defective and replaced
Test Booklets.
Signature: ___________________________
Date:
Distribution Phase
No.
Name in Print of Examiner
1
2
Exam
Room No. of TB
No.
3
Inclusive Serial Numbers
4
5
Retrieval Phase
Signature of Examiner
No. of
Used TB
No. of
Unused
TB
Serial Number(s)
of Unused TB
Signature of Examiner
6
7
8
9
10
1
2
3
4
5
6
7
8
9
10
11
12
NOTE:
Each carton/package is sealed. Only the Chief Examiner is authorized
to break the seal in the presence of the examiners
Page _____ of ______ pages
52
Remarks
11
Form 4
Post Test
NETRC Form 4
Chief Examiner’s Report Form
Testing Program: ___________
Region: _____ Division: ___________ Date of Testing: ________
Describe the procedure adopted by the Examiner in the retrieval of test
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ......................................................
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….………
3. Examiners arranged the TBs and ASs according to serial numbers ……………
4. Examiners placed the used Answer Sheets in original plastic bags…………….
5. Examiners sealed the ETRE while still inside the examination room .………….
Testing Center: ______________
Directions: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks
1. Number of testing rooms : Morning session _____ Afternoon session ______
2. Total enrolment/registrants of (grade/year) _______
Male ______ Female _____ Total _______
3. Total number of examinees: AM Session: ______ PM Session: ______
4. Total number of absences: AM Session: ______ PM Session: ______
5. Time when the test materials were distributed to Room Examiners
AM Session :
From ________ to ________
PM Session :
From ________ to ________
B. Pre-test Activities on Examination Day
Describe the pre-test activities in terms of the
following:
1. Sufficiency of Test Materials:
1.1 Test booklet ………………………………
1.2 Scannable Answer Sheet ………………
1.3 Accounting Form ………………………..
1.4 CETRE & ETRE …………………………
1.5 Seat Plan …………………………………
1.6 Examiner’s Handbook…………………….
Sufficient
Insufficient
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
………….
Number of
Needed
Additional
Copies
Room
Number with
Insufficiency
………….
………….
………….
………….
………….
………….
…………….
…………….
…………….
……………..
…………….
…………….
Yes
2. Was there a problem met on the used school ID in the packing of test
materials? …………………………………………………………………………
If yes, state the problem met _______________________________________
....................
Evident
3. Testing rooms are ready:
3.1 The first and the last rows of seats are close as possible to the walls to
allow enough space ………………………………………
3.2 Lists of Examinees at the door of each Testing Room are posted already…
C.
…………
…………
None
Evident
Not Evident
……………
…................
53
In good condition
Not in good condition
-with misprints
-with same serial numbers
-with blurred serial numbers
-without serial numbers
Other Problems:
____________________________
____________________________
Room Numbers with TB’s
Not in Good Condition
....................
…………….
....................
……………
……………
……………
…………….
…………….
…………….
…………….
Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.
Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Not Evident
……………
……………
………….
……………
………….
……………
………….
……………
……………
……………
Condition of the Test Booklets (TB’s)
No. of
Rooms
Not Evident
…………….
Test Proper
Rate the examiners based on the following aspects:
1. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam is in progress . . . . …………….
1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like)…………
2. Refraining from the following are strictly followed:
2.1 reading/copying test items in the test booklet…………………………….
2.2 explaining/translating to the examinees certain word/s used
in the item……………………………………………………………………...
3. Examiners keep custody on the TBs and ASs…………………………………
E.
Evident
Serial Numbers of TB’s Not in
Good Condition
Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________
Prepared by:
Attested by:
_______________________________
Name of the Chief Examiner
(Signature over Printed Name)
_________________________________
Name of the Monitor (NETRC Rep.)
(Signature over Printed Name)
________________________________
School
_________________________
Designation/Position
__________________________
Designation/Position
Forms 5 and 6
NETRC Form 5
NETRC Form 6
TEST BOOKLET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Name of School: _____________________ Region: ____________
School ID: ______________ __
Division: ___________
Name of School: _____________________
School ID: _________________
PRE-TEST
PRE-TEST
1. How many test booklets were allotted to your testing center as
indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
______ complete
_______ incomplete _______ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5. If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the test booklets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s? _________________
___________________________________________________
Prepared by:
54
ANSWER SHEET QUANTITY and COMPLETENESS
VERIFICATION SHEET
Region: _____________
Division: _____________
1. How many answer sheets were allotted to your testing center
as indicated in the Packing Guide, including buffer? _________
2. Upon opening of boxes, are the test materials:
________ complete _________ incomplete
_________ with excess
3. If incomplete, how many are lacking/missing? _______
4. What is/are the Serial Number/s?
_______________________________________
5 If excess, how many? _______
6. What is/are the Serial Number/s?
_________________________________________
POST-TEST
1. After retrieval, are the answer sheets complete? _______
2. If not, how many are missing/lacking? ______
3. What is/are the Serial Number/s?
___________________________________________
Prepared by:
_____________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
_______________________________________________________________
Signature over Printed Name of School Testing Coordinator (STC)
Attested by:
Attested by:
_______________________________________________
Signature over Printed Name of Chief Examiner
______________________________________
Signature over Printed Name of Chief Examiner
_______________________________________________
School
______________________________________
School
NOTE: This form is to be submitted separately to the DTC.
NOTE: This form is to be submitted separately to the DTC.
Form 7
A. Test Proper
NETRC Form 7
Room Examiner’s Test Administration- Evaluation Report
Testing Program: __________________________ Date: ________________
Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____
Name of the Room Examiner: _______________________
_______________
Printed Name
Signature
Direction: Please complete/answer truthfully and objectively all the subsequent indicators.
A.
Fill in the blanks:
1.
2.
3.
4.
Number of Registrants in the Exam. Room ____ Actual Examinees ____
Were the following Testing Staff in this testing Center coming from another School?
Room Examiners: ____Yes ____No
Room Supervisors: ____Yes ____ No
From what School are you teaching? _______________
Specifics of the Test Materials Received:
4.1 Test Materials
Quantity
No. of copies needed if
Insufficient
Condition/Remarks
Test Booklets
Answer Sheets
Examiner’s Handbook
Name Grid Replica
Form 1 and 2
Form 7
ETRE
4.2 Condition of the Test Booklets
In good condition
Not in good condition
- With misprints
- With same Serial Numbers
- With blurred Serial Numbers
- Without Serial Number
5.
6.
Quantity
Serial Numbers
Time when Test Materials were received from the Chief Examiner _______
Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice
Problem 1: ____________________________________________________________
B. Pre-test Activities. Describe the pre-test activities in terms of the following:
Evident

55



Distribution Activities: The Chief Examiner required each
Examiner to count the Test Booklet in sealed plastic bags
in the distribution room.
Testing room was ready.
List of examinees posted at the door
First and last rows close to the walls
Rate yourself based on the following aspects:
Evident
1. Instruction on the accomplishment of name grid, personal
information and shading the chosen answer was followed.
2. Accomplishment of seat plan was well done.
3. Time limit for testing was well adhered to.
4. Testing discipline is imposed strictly.
1.1 No unnecessary noise while the exam was in progress
1.2 Cheating in any form was strictly prohibited (e.g. talking to
classmates, use of dictionary, cell phone, calculator, and the
like).
5. Refraining from the following were strictly followed:
2.1 reading/copying test items in the test
booklet by the room examiner. Note that any violation
has corresponding sanctions stipulated in DECS Order # 85
s. 1999 (found in page ----- in the Examiner’s
Handbook); and
2.2 explaining/translating to the examinees
certain word/s used in the item.
6. Kept custody on the TBs and ASs while test was in progress
B. Post Test
Describe the procedure adopted in the retrieval of test booklets and Answer
Evident
Sheets
1. Required each examinee to insert first Answer Sheet in the test
booklet before submitting to you, the examiner.
2. Checked the number of test booklets and Answer Sheets before the
examinees were dismissed.
3. Arranged the TBs and ASs according to serial numbers
4. Placed the used Answer Sheets in original plastic bag
5. Sealed the ETRE while still inside the examination room
6. The ETRE contained the following:
used Answer Sheets in plastic bag
Forms 1 & 2 and Form 7 and the Time Record copied from the board
7. The Test Booklets were counted and recounted by the:
Chief Examiner
Room Supervisor
8. Unused Answer Sheets were submitted to the Chief Examiner
9. Retained the Name Grid Replica in the Testing Center
10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner
Specify the problem(s) encountered, solution(s) you gave and the recommendations to
improve the conduct of future national tests.
Not Evident
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
Problem 2: ____________________________________________________________
______
______
______
______
______
______
______
______
Solution/s made : _____________________________________________________
________________________________________________________________________
Recommendation/s: __________________________________________________
________________________________________________________________________
Not
Evident
Not
Evident
Room Examiner’s Transmittal Report
Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
ROOM NUMBER: ______
No. of Registrants:
No. of Examinees:
Male _____ Female ______
Male _____ Female ______
Total ______
Total ______
1. Arrange the used Answer Sheets consecutively.
2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following:
Quantity of used AS: ______ Serial No. ____________ to __________
3. Place inside this ETRE the following contents:
3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag
3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2
3.3 Examiner’s Narrative Report
3.4 Time started and ended, copied from the board and signed by the Examiner
4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.
* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.
SUBMITTED BY:
56
___________________________________________
Signature over Printed Name of Room Examiner
_______________________________________
School
Chief Examiner’s Transmittal Report
Envelope
Republic of the Philippines
DEPARTMENT OF EDUCATION
NATIONAL EDUCATION TESTING AND RESEARCH CENTER
2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City
CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE)
(White Envelope)
Region: ________ Division: __________________________________________________________
School ID: _____________________
Name of School: ___________________________________________________________________
Type of School: ____________________________________
Address of School: _________________________________________________________________
Street
Barangay
Municipality
Province/City
NUMBER OF ROOMS: ______
Total No. of Registrants:
Total No. of Examinees:
Male _____
Male _____
Female ______
Female ______
Total ______
Total ______
Place in this Envelope the following:
1.
2.
3.
4.
NETRC Form 3 – Test Materials Accounting Form
NETRC Form 4 – Chief Examiner’s Report Form
School Header
Unused Scannable Answer Sheets
Quantity of unused AS: __________
Note: Forms 5 and 6 should not be placed inside this CETRE but to be submitted separately to the DTC.
SUBMITTED BY:
________________________________________
Signature over Printed Name of Chief Examiner
57
___________________________________________________
School
On Photocopied Answer Sheets

In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable
Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with
the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with
photocopied ASs. Instead, indicate in the blank “(Photocopied).”
Sample:

Name
Kristina M. Dela Cruz
Exam. No.
(Photocopied)
TB No.
016657
Using a red marker, indicate at the upper right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)
ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)
(Brown Envelope)

58
The instructions above are important in order for NETRC to locate, transcribe and
electronically process the photocopied ASs.
On the Storage of Examiner’s
Handbook and Replicas of Name Grid
 EH will be stored in the Division Office. Name Grid
replicas will be stored in the schools or testing centers.
Both documents are for future use.
 Replicas of the name grid intended for each testing
program should be properly stored and utilized in each
school. These are generic to all testing programs; hence,
may be used in future testing activities in case no
reprints will be provided.
59
TMs for Retrieval by the NETRC
60
1.
All TBs packed in original boxes;
2.
All used ASs in ETREs (Forms 1, 2 and 7 inside);
3.
All unused ASs in CETREs (Forms 3 and 4, and School Headers
inside) packed in original boxes for ASs ; and
4.
Forms 5 and 6 submitted to DTCs for proper placement in
respective boxes
Reminder: Don’t mix-up TBs with ASs. There are two separate
warehouses for these TMs. Otherwise, misplaced TMs will not
be accounted for properly.
The Scannable School Header
61
NATIONAL ACHIEVEMENT TEST FOR GRADE THREE (G3)
NAT Grade 3
School Header
NAME OF SCHOOL
ADDRESS OF SCHOOL
NUMBER OF TEACHERS
(School)
WHEN WAS
YOUR SCHOOL
ESTABLISHED
COM PLETEDCOM PLETEDCOM PLETED
BACHELOR'S M ASTER'S DOCTORAL
DEGREE
DEGREE
DEGREE
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
DOES THE SCHOOL
CONDUCT SPED
CLASSES? (S)
REG
1
DIV
B
1
1
D1
2
2
4B
D2
3
5
E
4
6
F
5
7
G
6
8
H
7
9
I
8
10
J
9
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
11
K
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
YES
12
L
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
NO
NCR
M
CAR
N
ARM M
P
CARAGA
R
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
Y
N
Y
N
Y
N
Y
N
WITH M OTHER TONGUE INSTRUCTION
CURRICULUM
DOES THE SCHOOL CONDUCT REMEDIAL CLASSES
FOR GRADE 3?
YES
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
LEGISLATIVE/
CONGRESSIONAL DISTRICT
LONE DISTRICT
1st DISTRICT
2nd DISTRICT
3rd DISTRICT
4th DISTRICT
5th DISTRICT
6th DISTRICT
IS THE SCHOOL SUPPORTED / SPONSORED BY
LOCAL GOVERNMENT
PRIVATE COMPANIES
NON-GOVERNMENT ORG.
INDIVIDUAL DONOR
IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
ALIVE
Y N STRIVE
TEEP
Y N ANNEX SCHOOL
CHILD-FRIENDLY (PUBLIC)
Y N WITH SPECIAL SCIENCE
NO
0
C
4A
8
0
0
3
7
NUMBER OF ACTUAL EXAMINEES (G3)
MALE
FEMALE
SCHOOL ID
A
2
8
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
62
HEADED BY
PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV
NUMBER OF
TEACHERS WITH
TEACHING LOAD
ELEMENTARY SCHOOL TYPE
CENTRAL/PILOT ELEMENTARY SCHOOL
NON-CENTRAL ELEMENTARY SCHOOL
PRIMARY SCHOOL
MULTI-GRADE SCHOOL
STATE COLLEGE/UNIVERSITY ES
PRIVATE SECTARIAN
PRIVATE NON-SECTARIAN
MADARIS SCHOOL
SCHOOL LOCATION
HINTERLAND
COASTAL AREA
ON AN ISLET
WITHIN THE CITY PROPER
OUTSIDE THE CITY PROPER
WITHIN THE TOWN PROPER
OUTSIDE THE TOWN PROPER
SHIFTS PER DAY (G3)
1
2
3
4
DOES THE SCHOOL HAVE THE FOLLOWING
(Y FOR YES; N FOR NO)
SCIENCE LABORATORY
Y N INDUSTRIAL ARTS ROOM
COMPUTER LABORATORY
Y N SCHOOL PLAYGROUND
SPEECH LABORATORY
Y N POTABLE DRINKING WATER
CANTEEN
Y N ELECTRICITY SUPPLY
MULTI-PURPOSE HALL
Y N INTERNET ACCESS/
AUDIO-VISUAL ROOM
CONNECTION
FACULTY ROOM
Y N WELL-VENTILATED
GUIDANCE COUNSELOR ROOM
CLASSROOMS
SPORTS FACILITIES
Y N PROPERLY LIGHTED
COMFORT ROOMS
CLASSROOMS
HOME ECONOMICS ROOM
Y N SOLAR ENERGY
1. Do you conduct reviews before your pupils take the NAT?
Yes
No
Yes, to some extent
2. Do you keep track of the yearly NAT results of your school?
Yes
No
Yes, to some extent
3. If yes, how did you attain the NAT results of your school?
website
Division Office
other means
4. In what way does your school utilize the NAT results?
Intervention
Remedial Instruction
5. Are the NAT results of Grade 3 effective as assessment
to Every-Child-A-Reader?
Yes
No
Yes, to some extent
6. Do you maximize the use of instructional technology in
the classroom?
Yes
No
Yes, to some extent
7. Are the teachers in core subjects assigned non-teaching loads?
Yes
No
Yes, to some extent
March 2013
NAT Grade 6
NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)
School Header
NAME OF SCHOOL
SCHOOL ID
ADDRESS OF SCHOOL
REG
DIV
NUMBER OF TEACHERS
TEACHING BY GRADE LEVEL
GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
A
2
B
0
3
C
1
1
4A
D1
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4B
D2
3
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
1
1
1
1
5
E
4
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2
2
2
2
6
F
5
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
3
3
3
3
7
G
6
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
4
4
4
4
8
H
7
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
5
5
5
5
6
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
6
6
6
9
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
7
7
7
7
11
K
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
8
8
8
8
9
9
9
9
12
L
NCR
M
CAR
N
ARM M
P
CARAGA
R
Y
N
Y
N
ELEMENTARY SCHOOL TYPE
NUMBER OF ACTUAL EXAMINEES (G6)
CENTRAL/PILOT ELEMENTARY SCHOOL
NON-CENTRAL ELEMENTARY SCHOOL
PRIMARY SCHOOL
MULTI-GRADE SCHOOL
STATE COLLEGE/UNIVERSITY ES
PRIVATE SECTARIAN
PRIVATE NON-SECTARIAN
MADARIS SCHOOL
MALE
SCHOOL LOCATION
WITHIN THE CITY PROPER
HINTERLAND
OUTSIDE THE CITY PROPER
COASTAL AREA
WITHIN THE TOWN PROPER
ON AN ISLET
OUTSIDE THE TOWN PROPER
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
SCIENCE LABORATORY
COMPUTER LABORATORY
SPEECH LABORATORY
CANTEEN
MULTI-PURPOSE HALL
AUDIO-VISUAL ROOM
FACULTY ROOM
GUIDANCE COUNSELOR ROOM
SPORTS FACILITIES
COMFORT ROOMS
No
Yes, t o some ext ent
2. Do you keep t rack of t he yearly NAT result s of your school?
No
Yes, t o some ext ent
3. If yes, how did you at t ain t he NAT result s of your school?
63
0
8
1. Do you conduct reviews bef ore your pupils t ake t he NAT?
Division Of f ice
ot her means
4. In what way does your school ut ilize t he NAT result s?
Int ervent ion
0
I
Remedial Inst ruct ion
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
FEMALE
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
0
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
DOES THE SCHOOL
CONDUCT SPED
CLASSES? (S)
HEADED BY
websit e
0
J
DOES THE SCHOOL HAVE THE FOLLOWING
(Y FOR YES; N FOR NO)
Yes
0
9
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT
4th DISTRICT
1st DISTRICT
5th DISTRICT
2nd DISTRICT
6th DISTRICT
3rd DISTRICT
Yes
0
10
IS THE SCHOOL SUPPORTED/SPONSORED BY
LOCAL GOVERNMENT
NON-GOVERNMENT ORG.
PRIVATE COMPANIES
INDIVIDUAL DONOR
PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV
WHEN WAS
YOUR SCHOOL
ESTABLISHED
1
HOME ECONOMICS ROOM
INDUSTRIAL ARTS ROOM
SCHOOL PLAYGROUND
POTABLE DRINKING WATER
ELECTRICITY SUPPLY
INTERNET ACCESS/CONNECTION
WELL-VENTILATED CLASSROOMS
PROPERLY LIGHTED CLASSROOMS
SOLAR ENERGY
YES
NO
SHIFTS/DAY
(G6)
1
2
3
4
IS YOUR SCHOOL CLASSIFIED AS
(Y FOR YES; N FOR NO)
5. Do you maximize t he use of inst ruct ional t echnology in t he
classroom?
Yes
No
Yes, t o some ext ent
6. Are t he t eachers in core subject s assigned non-t eaching loads?
Yes
N
Y
N
ALIVE
TEEP
CHILD-FRIENDLY (PUBLIC)
STRIVE
ANNEX SCHOOL
Yes, t o some ext ent
Y
N
7.To what ext ent are t he t eachers wit h subject area specializat ion
Y
N
assigned t o t each t he core subject s?
Y
N
Y
N WITH SPECIAL SCIENCE CURRICULUM
Y
N WITH M OTHER TONGUE INSTRUCTION
Yes
No
Y
No
Yes, t o some ext ent
March 2013
NAT Year 4
NATIONAL ACHIEVEMENT TEST FOR YEAR FOUR (Y4)
School Header
NAME OF SCHOOL
ADDRESS OF SCHOOL
SCHOOL ID
REG
(FOR PRIVATE SCHOOLS ONLY)
DIV
NO. OF GASTPE GRANTEES ( Y1)
NO. OF GASTPE GRANTEES ( Y2)
NO. OF GASTPE GRANTEES ( Y3)
NO. OF GASTPE GRANTEES ( Y4)
EVS
ECS
EVS
ECS
EVS
ECS
EVS
A
B
0
0
3
C
1
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
4A
D1
2
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
4B
D2
3
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
5
E
4
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
F
5
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
7
G
6
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
8
H
7
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
I
8
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
10
J
9
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
11
K
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
12
L
NCR
M
CAR
N
ARM M
P
CARAGA
R
NUMBER OF ACTUAL EXAMINEES (Y4)
MALE
FEMALE
HEADED BY
PRINCIPAL IV
TIC/OIC
HEAD TEACHER I
PRINCIPAL I
PRINCIPAL II
PRINCIPAL III
HEAD TEACHER II
HEAD TEACHER III
HEAD TEACHER IV
0
0
0
0
0
0
0
0
0
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
5
5
5
5
5
5
6
6
6
6
6
6
7
7
7
7
7
7
8
8
8
8
8
8
9
9
9
9
9
9
HIGH SCHOOL TYPE
4
4
4
4
NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL
STATE COLLEGE/UNIVERSITY HIGH SCHOOL
5
5
5
5
NATIONAL COMPREHENSIVE HIGH SCHOOL
PRIVATE SECTARIAN HIGH SCHOOL
6
6
6
6
INTEGRATED SCHOOL
PRIVATE NON-SECTARIAN HIGH SCHOOL
7
7
7
7
PUBLIC SCIENCE HIGH SCHOL
PRIVATE SCIENCE HIGH SCHOOL
8
8
8
8
PUBLIC VOCATIONAL HIGH SCHOOL
PRIVATE VOCATIONAL HIGH SCHOOL
9
9
9
9
LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT
4th DISTRICT
SCHOOL LOCATION
NUMBER OF TEACHERS
1st DISTRICT
5th DISTRICT
WITHIN THE CITY PROPER
TEACHING BY YEAR LEVEL
2nd DISTRICT
6th DISTRICT
OUTSIDE THE CITY PROPER
1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR
3rd DISTRICT
WITHIN THE TOWN PROPER
OUTSIDE THE TOWN PROPER
DOES THE SCHOOL CONDUCT SPED
HINTERLAND
0
0
0
0
0
0
0
0
0
0
0
0
CLASS(ES)?
COASTAL AREA
1
1
1
1
1
1
1
1
1
1
1
1
YES
NO
ON AN ISLET
2
2
2
2
2
2
2
2
2
2
2
2
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
Y
N
DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO)
SCIENCE LABORATORY
Y
N HOME ECONOMICS ROOM
COMPUTER LABORATORY
Y
N INDUSTRIAL ARTS ROOM
SPEECH LABORATORY
Y
N SCHOOL PLAYGROUND
CANTEEN
Y
N POTABLE DRINKING WATER
MULTI-PURPOSE HALL
Y
N ELECTRICITY SUPPLY
AUDIO-VISUAL ROOM
Y
N INTERNET ACCESS/CONNECTION
FACULTY ROOM
Y
N WELL-VENTILATED CLASSROOMS
GUIDANCE COUNSELOR ROOM Y N PROPERLY LIGHTED CLASSROOMS
SPORTS FACILITIES
Y
N SOLAR ENERGY
COMFORT ROOMS
1. Do you conduct reviews bef ore your pupils t ake t he NAT?
Yes
No
No
Int ervent ion
3. If yes, how did you at t ain t he NAT result s of your school?
websit e
64
Division Of f ice
0
1
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
4
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
5
5
5
5
5
5
5
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
IS THE SCHOOL SUPPORTED/SPONSORED BY
LOCAL GOVERNMENT
NON-GOVERNMENT ORG.
N
Y
N
WITH GA STP E GRA NTEES (P RIVA TE SCHOOLS)
Y
N
WITH ENGINEERING & SCIENCE EDUCA TION
N
N
6. Are t he t eachers t eaching t he core subject s (Science, M at h, English,
Y
Yes, t o some ext ent
ot her means Filipino, Araling Panlipunan) involved in ot her school act ivit ies?
Yes, t o some ext ent
PRIVATE COMPANIES
INDIVIDUAL DONOR
IS YOUR SCHOOL CLASSIFIED AS
(Y FOR YES; N FOR NO)
SEDIP
ALIVE
STRIVE
CHILD-FRIENDLY (PUBLIC SCHOOL)
N
No
1
5
Y
Yes
0
1
4
Remedial Inst ruct ion
No
0
1
3
Y
Yes
0
5
Y
Yes, t o some ext ent
WHEN WAS
YOUR SCHOOL
ESTABLISHED?
4
4. In what way does your school ut ilize t he NAT result s?
Yes, t o some ext ent
0
3
2. Do you keep t rack of t he yearly NAT result s of your school? 5. To what ext ent are comput ers used by t he st udent s in school?
Yes
0
6
9
Y
ECS
1
2
P ROGRA M (ESEP ) FOR P UB LIC SCHOOLS
March 2013
Test Results Dissemination
65
Test Results Dissemination
 No hardcopy will be provided to all division offices. This in line with the
Secretary’s mandate to utilize ICT in education.
 Explore the NETRC website to avail of the NETRC test results.
 Schools can only log in by using their own School ID as Username and
Password.
 Example:
Username: 702406
Password: 702406
 The results will be posted for six (6) months only.
 Secure soft copy of the results, which is convertible to Excel file, from
the Website.
NETRC Website
Homepage:
66
http://netrc.sysportal.net/HomePage.aspx
Division/School Account Log In Page:
http://netrc.sysportal.net/signin.aspx
On Archiving of Division Test Results of
National Examinations
 Please access and download the test results
through the NETRC website
 Available for 6 months only
67
Other Concerns
68
Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)
Division: ____________________
69
A. Delivery Phase
B. Retrieval Phase
1. Receipt of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Received by whom? ___________________
Designation __________________________
1. Information about the Forwarder:
Name of Representative _______________
Contact No. __________________________
Date and Exact time of Forwarder’s
Retrieval _____________________________
2. The Division’s designate to release the
Test Materials to the school
representative ________________________
_______________________________________
2. Release of Test Materials (TMs)
Date ____________ Time _____ A.M. /P.M.
Released by whom? ____________________
Designation ____________________________
3. Were there problems encountered in the
release of test materials?
Yes _____
No _____
3. Was the schedule of the Forwarder in
retrieval of test materials followed?
Yes _____
No _____
If no, what was the reason?
________________________________________
4. If yes, Please cite them: ________________
_______________________________________
4. How many days were the TM’s in the
division ready for retrieval by the Forwarder?
__________________________________________
5. In the delivery of TM’s, how would you
rate the Forwarder in a scale of 1-5
where 5 is the highest? _______________
5. Was the forwarder informed beforehand that
the TM’s are ready for pick up?
Yes _____
No _____
6. In the retrieval of TM’s, how would you rate
the Forwarder in a scale of 1-5 is where 5
is the highest? _________________
is the highest? _________________
7. Strengths of the Forwarder: (Good Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
8. Weakness of the Forwarder: (Weak Points)
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
9. What are your recommendations to improve in the service of Forwarder?
-in the Delivery Phase
-in the Retrieval Phase
________________________________________ _________________________________________
________________________________________
_________________________________________
________________________________________
_________________________________________
70
August 16, 2010
NELIA V. BENITO, Ph.D. CESO IV
Director III
National Education Testing and Research Center
Department of Education (DepED)
Meralco Ave., Pasig City
Madam:
This is to inform your Office that the testing Program NCAE was successfully
administered in the Schools Division of __________. Likewise, all the test
materials have been accounted and packed in its original boxes; all of which are
ready for retrieval by the forwarder.
In this regard, may we be informed as to the exact time and date when the
forwarder has to retrieve the test materials?
In case, the DTC is not around to release the TM’s to the forwarder pls.
contact Mr./Ms. __________________ designation ____________________.
He/She is authorized to release said materials to the forwarder/courier.
Very truly yours,
____________________________
DTC
Noted by:
____________________________
SDS
71
Non-utilization of the COR in “some
division”
- The utilization of the COR are stipulated in the
following memoranda:
- DepED Memo NO. 228, s. 2007
- DepED Memo No. 278, s. 2010
72
Practices in some divisions relative to
the utilization of COR
 Attach the COR in Form 137 in Grade 6 as part of the
student’s credentials before enrolment.
 The COR is photocopied. One copy is for the High
School where the students intend to enroll.
 Original COR is given to each examinee.
73
Refusal of Private Schools to Take
National Exams
 Send a communication to NETRC regarding private
schools who refuse to be administered the national
exams (NCAE, NAT, etc.). The communication will be
indorsed to the Secretary of Education.
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On Request for Data on the Least
Mastered Skills
 This report may be derived from the PCR which
is available in the NETRC website
 34% and below – belonging to the Least
Mastered/Learned Competencies
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DepED Memorandum No. 188, s. 2011
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Nat Post-Evaluation Questionnaire – Checklist for Division
Testing Coordinator and the Private School Supervisor
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2013 NAT Post-Evaluation Questionnaire – Checklist for the
Division Testing Coordinator and the Private School Supervisor
Directions: The following are the six (6) major components of the NAT administration.
I.
II.
III.
IV.
V.
VI.
Preparation of Enrolment Data
Delivery of Test Materials
Pre-Test Concerns
Test Administration Phase
Post-Test Administration Concerns
Retrieval of Test Materials
There are activities/indicators subsumed in the components.
Check () the box
immediately after an activity/indicator was satisfactorily accomplished; otherwise, leave
the box empty. For items that need details/explanation for the activities, provide the data
in the spaces provided therein.
I.
Enrolment Data
Prepare 4 sets of enrolment data in 4 CD’s and 4 sets of printouts
(using July 30, 2012 as basis)
Elementary Level
1. Grade 3 (only public schools but including MADARIS schools)
2. Grade 6
Secondary Level
3. Year 3
4. Year 4
The following indicators considered in the preparation:
Use only Excel Program
No gender segregation
Group schools by municipality (not alphabetically listed)
Integrate the list of private schools in the listing by municipality
Exclude in the list of Private Schools Operating without Permit
Group the municipalities by congressional districts
Review very well the list before the submission
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Submit the enrolment data in soft and hard copies during the NCAE
orientation
II.
Delivery of Test Materials (TM’s)
Salient information about the Forwarder
Take note on Date and Time on Forwarder’s delivery of the TM’s as
well as the staff at the D.O. who received the TM’s
Evaluate the Forwarder’s performance
Inform the next Division to receive the TM’s from the Forwarder
Get from Forwarder’s contact number and the tentative date of the
retrieval of TM’s
Packing Guide
Study the Packing Guide to check the sufficiency of TM’s
Distribution of TM’s to Testing Centers
Distribute the TM’s in the morning of Examination Day to nearby
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schools. A day before the Examination Day to far school.
III.
Pre-Test Concerns
Information Dissemination
Inform examinees through School Heads to bring their school ratings
in the previous year in Science, Math, English, Filipino and
HeKaSi/Araling Panlipunan; their LRN; and snacks for Grades 3 and 6
and lunch for Year 4 students
Inform School Heads that the list of examinees should be
alphabetically arranged schoolwide; all males first then the females;
except on sections for Special Science Curriculum where the
examinees have to be grouped together in the same examination room
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Remind the RE’s to check on the identity of the examinee
IV.
Test Administration Phase
Require each RE’s to count the number of Test Booklets while the
plastic bags are still sealed in the Distribution Room
Make sure that no RE’s was caught reading the items of the Test
Booklet
Insures that the RE’s adhere to the contents of the Examiner’s
Handbook
Require the RE’s to keys custody on the TB’s and Scannable Answer
Sheets
Require the RE’s to put the used Scannable Answer Sheet in the
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original plastic bags
original plastic bags
V.
Post Test Administration Concerns
Require that all ETRE’s are sealed by the RE’s before proceeding to the
Distribution Room
Count all the Test Booklets per pack before putting them back to
original boxes
Make sure that Form 5 is placed in box #1 of the Division Boxes for
Test Booklets
Make sure that Form 6 is placed in box #1 of the Division Boxes for
ETRE’s and CETRE’s
Make sure that there are no Scannable Answer Sheets inserted in
some TB’s
Insure that all the TB’s were all retrieved
Make sure that the large replica of the Name Grid is stored in the
Testing Center for future use
Make sure that the Examiner’s Handbooks are stored in the Division
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Office
VI.
Retrieval of Test Materials
Inform the Forwarder that all TM’s are ready for pick-up
Evaluate the Forwarder’s performance
Send to NETRC the Evaluation Sheet on Forwarder’s performance
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