Transcript DigiTool 3.0 - Introduction
Introduction to DigiTool Version 3.0
About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor (Meditor)
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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What is DigiTool?
DigiTool is an enterprise solution for the management of digital assets in libraries and academic environments.
Introduction to DigiTool Version 3.0
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What is DigiTool?
Modular, flexible, open architecture addresses current and future requirements of:
Institutional Repositories
Theses Research Papers
Educational Materials
Committee Reports
Special Collections
E-reserves, and Licensed Collections National Heritage Collections
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What Does DigiTool Do?
DigiTool enables institutions to create, manage, preserve, locally administered digital collections …
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… and empowers end users in exploring the digital collections and accessing digital content.
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DigiTool Modules
Deposit Single & Bulk Approval Web Services Search & Index Dispatcher & Viewers Introduction to DigiTool Version 3.0
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System Components – Technology
J2EE AP X-Server, OAI, Z39.50
Web-based Collection Management J2EE AP Web-based Delivery Viewers Web-based Resource Discovery Metadata Editor PC Application J2EE AP Web-based Ingest J2EE AP Web-based Deposit J2EE AP Dispatcher Resource Discovery Server PC Server Indexes Oracle Indexer Harvester Objects Storage
Introduction to DigiTool Version 3.0
J2EE AP Repository Metadata Oracle
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Repository Main characteristics: Responsible for storage and management of objects. Stand-alone component with a standard API (Web Services).
File storage: local (NFS), remote (URL).
Local storage is controlled by storage rules.
Metadata storage in “XML boxes” based on the metadata type (e.g., descriptive, technical).
Decomposition of compound objects (e.g., METS) to facilitate long term preservation.
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Descriptive Metadata File stream
Title: Spring Creator: Jones, John Subject: Scenery Subject: Flowers Subject: Seasons Description: Kids in a flowering field
Administrative Metadata
File name: spring981182.jpg
File size: 780KB
Technical
Access facilitators: Checksum: 9811821243567643
Contact address:
Permission type: Display
Rights Introduction to DigiTool Version 3.0
Preservation 11
Simple Object Representation OBJECT PID
Persistent ID
File Descriptive DC Descriptive MARC Technical NISO Preservation Metadata records can be shared between objects.
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Metadata Linking – Detail Metadata is associated with a digital entity, but not exclusively.
Multiple digital entities can “point” to the same metadata, on a metadata-by-metadata basis.
PID 1001 PID 1002 MID 11 is shared by 2 Digital Entities PID 1001/1002 MID 10 MID 11 MID 12
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Storage Management Storage Rules determine to which Storage Group a certain object is directed. Storage rules can be based on ingest application, preservation level, administrative unit, file size, MIME type, or a combination of these elements.
Storage Groups determine the storage type, i.e., location root and folder break.
Storage Groups and Storage Rules are controlled by the repository administrator.
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Deposit Module
Designed to support the acceptance of digital object deposits:
of scholarly work from students/professors (e.g., theses, dissertations, etc.).
of learning objects by instructors.
of special collections by non- staff users (e.g., student, faculty members, outsource ) as part of collection creation. Introduction to DigiTool Version 3.0
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Deposit Module
Consists of three main user interfaces:
Deposit – serves depositors for the deposit of objects
Approver – serves approvers for the review of the deposits
Management – allows the configuration of the deposit workflow, depositor and approver profiles and groups
Deposits are ingested into the Repository only after approval
Ingest into the Repository can be:
Automatic when a deposit is approved
Via the Ingest module where pre ingest tasks can be further defined Introduction to DigiTool Version 3.0
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Deposit Module – Main Features
Status-driven deposit management
Special deposit workflows (wizard) for different material types:
Special descriptive forms for each material type
Imposes submission rules per material type (i.e., up to a certain size, only certain formats)
Manages depositor profiles
Assigns material types to depositors
Controls number of deposits
Assigns depositor to approver Introduction to DigiTool Version 3.0
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Depositor Interface Introduction to DigiTool Version 3.0
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New Deposit Activity
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Ingest Module
Two main functions:
Creation and submission of new ingest activities – bulk and individual
Monitoring of ingest status (scheduled, running success etc.)
Ingest activities can be initiated directly from the Ingest application or by pre-defined for automatic ingest via the Deposit Module Introduction to DigiTool Version 3.0
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Ingest Main Functions
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Ingest Architecture
One loader, multi transformers
Transformer – take objects and/or metadata as input, and transform it to the Repository digital entity representation.
Ingest activity is a workflow that combines a certain transforming process with pre-ingest tasks, and is followed by the generic loader.
All loads (including batch) are processed as individual digital entities to control loading errors.
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Ingest Activity
A typical workflow for submission of Ingest activity:
1. Enter activity name and schedule time for running, select type of transformer and determine the background tasks to run as part of the ingest activity.
2. Order/Select background tasks into a task chain
3. Select Digital Entity template and select/verify background task parameters
4. Point to location of files or upload files
5. Submit Introduction to DigiTool Version 3.0
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Ingest Activity – File upload
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Meditor - Metadata Editor
The metadata editor in version 3.0 supports editing of the following metadata types:
Descriptive Metadata
MARC
Dublin Core (Dublin XML)
Technical metadata
Image - NISO Z39.87 for still images (MIX)
Text – textmd (NYU - METS-Extension)
Audio - Audio Technical Metadata (LOC AMD)
Video - Video Technical Metadata (LOC VMD) Preservation metadata – Based on PREMIS
Object History metadata – Based on PREMIS
Rights metadata (EXL)
Ability to add local fields to all metadata types Introduction to DigiTool Version 3.0
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Metadata Editor — Main Features
A client application that provides tools for the effective management of metadata:
Templates (local and server)
Tag-information
Controlling rights (ownership) to the level of metadata type
Controlling editing rights and record editing history
Allows viewing of object while cataloging
Allows browsing between objects, based on relationships Introduction to DigiTool Version 3.0
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Metadata Editor: Screen Layout
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Resource Discovery – Main Features
Collection Management and Personal Collections The new delivery system with four new viewers Flexible indexes that allow: Inclusion of objects with different descriptive formats (e.g., MARC, DC) in the same index.
Creation of one index for objects owned by different administrative units (i.e., Union Catalog).
Recomposition of compound objects (all manifestations or all pages of a book joined in one result).
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Resource Discovery Interface
Search Persistent Toolbar Collection Exploration
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Resource Discovery: Main Components
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Simple Search: search functionality targeted for novice users
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Advanced Search: search functionality targeted for more experienced users
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Collection exploration
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Object Viewing
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User Registration
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My Space: management of personal data Introduction to DigiTool Version 3.0
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Simple Search Options
The Simple Search is the most basic form of searching DigiTool, carried out as a word search in all fields of the resource. There are several possible ways to conduct a simple search: Introduction to DigiTool Version 3.0
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Advanced Search Options
An array of options to perform complex keyword searches. Search of several indexes simultaneously, indicating terms relations by Boolean operators and limiting a search by media type or file format.
Search in XML tags.
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Manifestations
The manifestation list is available from the brief view search results screen by clicking the thumbnail (or ellipsis) and from the full view search results screen.
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Delivery
DigiTool provides out-of-the-box viewers for:
Single objects
Multi-page objects (METS)
EAD objects
e-Shelf viewer
Text viewer Introduction to DigiTool Version 3.0
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Viewing Objects Side by Side Introduction to DigiTool Version 3.0
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Viewing Compound Objects - METS Introduction to DigiTool Version 3.0
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Viewing Compound Objects – EAD Introduction to DigiTool Version 3.0
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Personal Collection Designed to support instructional/educational activities.
Approved users, such as professors or instructors, can load objects in their e-Shelf and arrange them in a folder structure, together with objects from the main repository.
Users can share their personal collections with other users (e.g., students) by publishing the collection and receiving a unique URL.
Shared collection can be linked via a simple URL, and easily embedded in CMS/VLE systems.
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About Version 3.0
DigiTool Repository
DigiTool Deposit
DigiTool Ingest
DigiTool Metadata Editor
DigiTool Resource Discovery
DigiTool Collection Management Introduction to DigiTool Version 3.0
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Collection Management Module The institution can arrange objects in a hierarchical collection structure.
Staff members use a dedicated web-based interface for creation, management, and publishing of collections.
A collection record can point either to a child collection of records (e.g., Art, Paintings) or can include pointers to specific objects or group of objects.
Each collection record can include title, description, and thumbnail.
Each object can be part of more than one collection.
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Logical vs. Itemized
A collection can be defined with a search command (i.e., logical) or a list of Object PID’s (itemized)
A logical collection demands “instantiating” the search command to derive an actual list of objects
The end result of the 2 collection types is a list of records, defined under Collection Management by search query or a list of Object PIDs.
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Collection Management User Interface Introduction to DigiTool Version 3.0
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Collections in Results View
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Navigating by Module
http://hostname:port/main
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Navigating by Module
Meditor – Launch Bar
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Databases/Units in DigiTool Three types of units exist: 1.
Admin Unit is a database that controls the work activity of cataloging, deposit, ingest, etc. for that specific unit only. e.g.
DTL01 , DTL02 2.
Silo Unit configuration for the Web-based Resource Discovery e.g.
GEN01 is a database that holds the data and 3.
System Unit is a database that controls system related activities such as users, repository, storage and cache e.g.
DAT01, REP00, EXT01, VIR01 Introduction to DigiTool Version 3.0
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Support for Multi-Administrative Units It is a single institutional repository for consortia or multi-branch academic institutions.
Each unit manages and controls its collections within the common repository.
Patrons search all of the collections via a single resource-discovery interface. Introduction to DigiTool Version 3.0
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Thank you!
www.exlibrisgroup.com
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