Transcript DigiTool 3.0 - Collection Management

Collection Management
DigiTool Version 3.0
DigiTool Modules
Deposit
Single
&
Bulk
Search
&
Index
Dispatcher
&
Viewers
Approval
Web Services
Collection Management
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Collection Management
Overview
Collection Creation
Publishing Collections
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Collection Management Module
The institution can arrange objects in a hierarchical
collection structure.
Staff members use a dedicated web-based interface
for creation, management, and publishing of
collections.
A collection record can point either to a child
collection of records (e.g., Art, Paintings) or can
include pointers to specific objects or group of
objects.
Each collection record can include title, description,
and thumbnail.
Each object can be part of more than one collection.
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Collection Types
The Collection type defines the collection
contents.
There are three collection types in DigiTool:
Node
– contains sub-collections linked
to the collection,
Itemized
– contains objects linked to
the collection, defined manually
record/object by record/object.
Logical
– dynamic collection, which
contains objects linked to the collection,
defined by a search command.
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Logical Vs. Itemized
 A collection can be defined with a search command (i.e.,
logical) or a list of Object PID’s (itemized)
 An itemized list of objects involves selecting individual
records that are appropriate for inclusion in the itemized
collection.
 A logical collection definition involves “instantiating” the
search command to derive a group of objects that meet
the search criteria.
 The end result of the 2 collection types is a definitive list
of Object PID’s
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Collection Management User Interface
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Collection Management
Overview
Collection Creation
Publishing Collections
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Create a New Collection
To create a new collection, click on the “New
Collection” icon on the left-hand pane.
The right-hand pane of the collection management
screen populates the form for the collection’s
detailed information and attributes.
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Collection Attributes
Silo
The silo to which the collection belongs (by default DigiTool
comes with one silo that includes objects from all admin
units). The silo is defined for the main node collection and
automatically applies to all sub-nodes of the entire
collection.
Collection name (mandatory)
The Collection name is a representative linkable title for
the collection which will appear in the directory structure
and navigation path from the Resource Discovery.
Collection type
The Collection type defines the collection contents.
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Collection Attributes
Thumbnail
The thumbnail defines an image representation of the
collection that will be linked to the collection display in the
Resource Discovery.
Short description
The short description is a short sentence describing the
collection’s content.
Long description
The long description of the collection provides a Resource
Discovery user with detailed information about the
collection by clicking on the “More” link from within a
collection.
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Create Collection’s Contents
In order to find and add items or search query to
collections, go inside the collection by clicking
icons. The right hand pane populates search in the
Resource Discovery module:
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Create an Itemized Collection
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Linking Objects in Meditor
Objects can be linked to one or more itemized collections
by choosing the Collections tab in Lower Pane of the
Meditor screen.
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Create a Logical Collection
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Collection Management
Overview
Collection Creation
Publishing Collections
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Publishing Collection
 Collections can be marked for publish/export in one of
three ways by using the inline
icon:
Publish this collection only – Regardless of place on the
hierarchical chain.
Publish this collection and all sub collections – Entire
hierarchy will be exported/published.
Suppress this collection – Specific collection will not be
exported/published.
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Published Collections
All published collections will be represented
with the relevant icon, according to the
collection type and signified with the
embedded blue arrow inside:
- Published Itemized Collection.
- Published Logical Collection
- Published Node Collection.
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Publishing Collection
 Run p_media_35 (Meditor) to publish collection bundle
to the Web-based Resource Discovery.
dp
csh -f p_media_35 GEN01,collection.xml,D
Collection.xml file and related thumbnails exported to
$dtle_root/coll_mng/ for publish.
 Run p_media_36 (Meditor) to update logical count of
collections. e.g. Query-based counts.
dp
csh -f p_media_36 GEN01,D
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Publishing Collection
 Collection.xml file and related thumbnails exported to
$dtle_root/coll_mng/ for publish.
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Collections in Resource Discovery
Collection hierarchy
Description
Collection hierarchy
Description
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Collections in Results View
The full record includes the information on the related
collection(s) in the full view search results.
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Thank you!
www.exlibrisgroup.com
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