Transcript Blackboard Analytics Dashboard Overview Cabinet Presentation

Improving Institutional Reporting:
A Dashboard Overview
Blackboard Platforms at the University
Web Based
Teaching &
Learning
UDC
Learning
Portal
Synchronous
Classrooms &
Collaboration
Multi-Modal
Alerts &
Notifications
Campus
Commerce &
Security
Education
Analytics &
Reporting
Mobile
Access &
Connectivity
Student
Module
2
Implementation Steps
Timeline of Events
– June, 2011: Demo, vetting process with other institutions, and acquisition
– July 8, 2011: First Key Users meeting
– August 23, 2011: Memorandum from Dean Casciero to Senior Executives
requesting persons responsible for each unit for training and model
overview
– August 2011: Technical and Services Review Preparation (IT, IR, and BbA)
– Week of September 21, 2011: Pre-Installation Validation
– Week of September 26, 2011: Installation
– October 11 – 14, 2011: Orientation, model overview, and training
– November 16, 2011: Follow-Up Training
• Data validation and restructured data fields are critical pieces
– December 8-16, 2011: Individualized sessions with Business Units
– February 29, and March 1, 2012: Dashboard Training
– Ongoing: Technical reviews
3
Primary Users
Unit
Lead
Unit Lead and
Participants
Academic Affairs
Institutional Research
(Super-User)
Ken Bain
Ansar Ahmed, Gashaw
Mekonnen, Diane Hayes,
David Caruth, Latresa
Stewart
Admissions and Enrollment
Ken Bain
Josh Weber, Director of
Admissions
Registration
Ken Bain
Laverne Hill-Flanagan,
Reatha Cook-Haden, Joel
Street
Advising and Retention
Ken Bain
Esteban Olivarez, Sharleeta
Dunlap, Kelly Crews
Student Athletics
Patricia Thomas
Joe Lang, Kendra Greene
Student Affairs
Valerie Epps
Kim Pennamon
Financial Aid
Valerie Epps
James Contreras, Thomas
Vo, Krishna Saraiya
Student Accounts
Ibrahim Koroma
David Garnett
Schools and Colleges
Ken Bain (Jonathan Gueverra
for UDC-CC)
Deans, Personnel with
Reporting Functions
Blackboard Analytics Overview
5
Report Types and Responsibilities
• Business Units:
– Operational (day-to-day operations by business units)
• Example: list of students enrolled on a particular day
• Reporting Tool in place: Reporting Services
• Institutional Research:
– Analytical/Tactical (identifies issues and problems)
• Example: enrollment statistics compared to admissions data and yield
rate
• Reporting Tool in place: ProClarity
– Strategic (informs senior executive decision-making)
• Example: why is our enrollment going in a particular direction, given the
high number of applicants?
• Reporting Tool in place: Dashboard
6
Matching the Report to the Need
User Sophistication Required
Statistical Analysis,
Predictive Modeling &
Data Mining
Ad Hoc Query &
Analysis
Multi-dimensional Analysis/
Guided Data Exploration
Operational Reporting:
-Dashboards
Number of Users
7
Sample Dashboard
8
A Quick Peek at Our Data
Reporting Guidelines
• Institutional Research is the only source
and publisher of official UDC data reports
– May I still do my own internal data and analysis for operational
purposes?
• Yes, absolutely!
– May I send out those analyses to external agencies or even to
other business/functional units within the university?
• For external agency dissemination, after IR’s review
• For internal disseminations, with a disclaimer that such
reports are not to be considered official university data
– What if I want to share internal data to university and external
constituencies as “official”?
• Obtain IR’s approval in advance