Transcript NRSpro.com Training for Pennsylvania GED Examiners

April 14, 2010
Setting up scanners
 This is best done by your IT support people
 Detailed instructions are in our Help section
 If you have trouble, contact us at the Help Desk
([email protected])
Using GEDTS Answer Sheets
 You can probably do what you’ve always been doing.
 Make sure the ID Number on the tests matches the ID
Number in the record or on the demographic form:
 Writing-in Test Name and Date of Birth is required.
 Bubbling-in Test Name and Date of Birth is optional, but
recommended.
 Mail in for processing
 Scan on-site with supported Scantron scanner
 Will NOT work with provided scanner
Student Registration
 For us, “Registration” just means completing the
demographic form.
 You can continue any procedures you already have in
place for other parts of registration, such as checking
ID and accepting payment.
Who needs to register?
 Anyone who has never completed the demographic
form before:
 New Students
 Students that previously tested before 2002 (2004 for
Spanish/French).
 Students transferring from out-of-state.
 No harm in completing registration more than once.
 “Change of Name/Address” form can be used if already
registered, but information is out-of-date.
Two ways to register:
 Complete a paper demographic form
 Mail this in with test answer sheets
 Complete the online form on GED123.org
 Email address required if student is unassisted
 Email address is optional if Examiner pre-registers
student
Pre-Registration
 Pre-registering students is a best practice
 Information is more accurate
 Students do not need to complete information on
answer sheets
 Examiners will not need to proofread student
handwriting
Using NRSpro.com Answer Sheets
 Pre-Register Students and print answer sheets
 Keep blank sheets on-hand to deal with problems
 Administer tests normally
 Use BLACK INK on ALL tests (Multiple-Choice and Essay)
 Why not use pencils or blue ink?

Scanners don’t read pencil or blue ink accurately
 We recommend Pilot® FriXion® Eraseable Gel-Ink Pens
 Mail-in for processing
 Scan on-site with supported Canon scanner (provided)
Best Practices when using
NRSpro.com answer sheets
 Use WHITE 24-lb paper instead of 20-lb paper
 Never photocopy answer sheets or print the same sheet
more than once
 Don’t mix-up the sheets
 The serial number printed at the top left of the
Demographic form and Writing test form needs to be
the same on all sheets.
 Don’t use sheets that print crooked, cut-off, or faded.
 ALWAYS keep both pages of the Writing essay
Scanning on-site
 Fastest results
 No mailing cost
 Lower scoring cost
 Use the provided scanner or purchase additional
supported scanners for other locations
Correcting Student Records
 It is not necessary to submit any forms or make a request to
the Help Desk
 Examiners are authorized to make changes directly to
student records if they “belong” to your center
 Chief Examiners can make corrections to test
information
 Student records from another center can’t be edited
until the student has tested at your center
 You can use the Name/Address change form if you don’t
want to hold edits until after testing
Test Session Rosters
 We do not currently offer a built-in scheduling and
session roster function.
 It IS possible to get reports by batch or test date range
 Many centers use the student Notes for scheduling and
rosters
Policies and Procedures
 Requests for more access or new users must be
approved by the state office
 Transcripts for students transferring from out of state
should be sent to the state office
 Transcript not needed if student has an Access Code

Contact the Help Desk for the Access Code if the student is
from one of these states:
 Arizona, Colorado, Idaho, Iowa, Kansas, Kentucky, New Jersey,
Oregon, Pennsylvania, Utah, Virginia, Wyoming
Updating Center/Site Info
 Examiners can update testing center and addendum
site information on the Center Management screen
 Center ID Number changes or new addendum sites
should be sent to the state office for approval
Merging Student Records
 If the same student has more than one record,
Examiners can merge the records
 Only if the student “belongs” to your center
 If you are unable to merge, contact the Help Desk
Billing Procedures
 You will automatically receive an invoice when
payment is due
 The time varies based on testing volume
 You can print invoices for payment at any time through
your Center Management screen
Common Mistakes
 The “Official 2002 Transcript” should be printed on
paper purchased from the GED Testing Service.
 Specific language if using Spanish or French version
 Use “Examinee Test History” as an unofficial score
report
 GED123.org is for student use ONLY. You should not
be registering students yourself on GED123.org
 Pre-Register student on NRSpro.com and give student
printed “Registration Instructions”
Questions and Answers