Transcript PPT - PIM taskforce

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Some Background Information
When Professor Michael Geist from the University of Ottawa spoke with Directors of Education on
the topic of Privacy and Information Management he said, “it is important to view privacy as a
number of stages and the act of matching the stages of privacy (implementation) within your own
districts is also a very important task using a maturity model.”
Click here to link to Professor Geist’s video presentation.
Click here to link to the PIM Maturity Model
The PIM Capacity Building Framework is a construct developed to facilitate the challenging task of
implementing specific components of the PIM toolkit. In school boards, it is clear that the elements of
the Privacy Standard and the RIM principles do not operate in isolation nor are they implemented
one at a time. However, developing “how to” documents can be beneficial to schools boards in that
they provide an approach to incorporating some of the foundational elements of the toolkit into
school board practice. As well, they can provide content elements related to each foundational area
and a methodology that can be replicated or adapted by school board teams should they choose to
work in other PIM content areas.
Click here to link to the Foundation section of the PIM toolkit: Privacy Standard
Click here to link to the Foundation section of the PIM toolkit: RIM Principles
Click here to link to the PIM Capacity Building Framework
Creating “How To” Documents
The following presentation highlights a process that school
board teams might use to develop strategies to support
their implementation of specific privacy standards and
record and information management principles.
Working through this activity as a board team can
contribute to:
• The development of local PIM PD strategies
• Toolkit implementation strategies
• Knowledge mobilization in the area of PIM
• The use of the PIM self - assessment activities
• PIM policy & procedure models
• A culture change in the area of PIM
The process involves board teams working through the
following three steps:
Step 1. Selecting a specific privacy standard or record &
information management principle as listed on the PIM
capacity building framework.
Step 2. Developing a specific goal for the selected
component based on the PIM maturity model by
completing the goal setting activity.
Step 3. Identifying an implementation strategy to
achieve the goal.
Step 1. Each team selects
one of the elements of the
privacy standard or one of
the record and information
management principles
listed in the PIM Capacity
Building Framework.
Step 2. Each team
develops a specific goal
for the standard / principle
they have selected by
working through the goal
development activity.
Step 3. Each team
identifies an
implementation strategy
by working through the
activity sheet “Moving
toward level 4”.
Working Through the Three Steps
The following slides include links to resources, templates
and examples of completed sections of the activity sheets.
Teams can access these as they work through the next
three slides to complete their own “level 4 goal and “how
to” document.
Step 1. Each team selects one of the elements of the
privacy standard or one of the record and information
management principles listed in the PIM Capacity
Building Framework (CBF).
Click here for a printable version of the CBF
Note: The PIM Privacy Standard and the Record and
Information Management (RIM) Framework can be
found in the Foundation section of the PIM toolkit
and are an essential resource for completing this
activity.
Click here to link to the PIM Privacy Standard and
click here to link to the RIM principles located on
pages 18 to 40 of the PIM toolkit.
Step 2. Teams should answer each of the questions on
the goal development sheet with your standard /
principle in mind and then use this information to
create a smart goal(s).
Note: Writing a specific level 4 goal will create an
explicit focus for actions to be taken to move through
the levels of the PIM maturity model.
Click here for a printable version of the goal
development sheet
A completed goal development sheet is available
and can be used as an example for teams to look
at as they work through this activity
Click here to access a completed sample of
the goal development sheet.
Try This: Make the goal(s) more compelling by putting
time limits on progress and allow for monitoring
progress and measuring effectiveness of the
implementation.
Step 3. Each team develops the details to support the
implementation of their standard / principle using the
“Moving toward level 4” sheet.
Click here for a printable version of the “Moving toward
level 4” sheet.
Note: Developing a specific implementation strategy
involves:
•identifying actions that need to be put in place and how
they will be put in place. Click here to access a
completed sample of specific strategy use.
•detailing what supports and/or resources are
necessary and available. Click here to access a
completed sample of specific resource supports.
•identifying who should be involved in the
implementation. Click here to access a completed
sample of who could be involved in the process.
•putting monitoring systems in place in order to achieve
the goal. Click here to access a completed sample of a
monitoring description.
Some Resources to Support this Activity.
Collins, Jim, Why Business Thinking is Not the Answer, Good to Great and the
Social Sectors , All rights reserved, 2005.
Gardner, Howard, Changing Minds, Harvard Business School Press, Boston,
2006.
Heath, Chip and Heath, Dan, Why Some Ideas Survive and Others Die, Made to
Stick , Random House, New York, 2008.
Hume, Karen, The Evidence-Based School , Pearson Publishing, Toronto,
Canada, 2010.
Patton ,Michael Quinn, Utilization-Focused Evaluation , 3rd edition, Sage
Publications, 1997.
With thanks to the following contributors whose input and effort provided
much of the content for this presentation.
Laurie Baines, Records Information Management Officer, Thames Valley DSB
Kellie Barron, ICT Director Corporate Systems, Kawartha Pine Ridge DSB
Leslie Chouinor, Information Officer, Near North DSB
Marie Clarke, Coordinator of K-12 Programs/ MISA Exec Lead, Lakehead DSB/ NOEL
Gina Coish, Co-chair, PIM taskforce, Simcoe County DSB
Russ Coles, Senior Manager - Computer Applications, York Region DSB
Roy Hart, Chief Information Officer, Durham CDSB
Marianne Hendren, Senior Employee & Labour Relations Consultant , Kawartha Pine Ridge DSB
Cheryl Kennedy, ER officer / HR, York Catholic DSB
François Lee-Daigle, Direction des ressources humaines, CSDECSO
David Midwood, PIM taskforce, MCI
Stephen Mitchell, Ph.D., Chief Information Officer, St-Clair Catholic DSB
Kathleen O’Flaherty, Finance Manager, Keewatin-Patricia DSB
Jeff Roynon, Data Analyst, Near North DSB
Nancy Sharpe, Manager of Communications and Freedom of Information/Protection of Privacy, PVNCCDSB
Sandy Smith, Community outreach coordinator and privacy, HPEDSB
Carol Stock, Executive Assistant, Board Services, Toronto DSB
Norma Townsend, Records Administrator/Privacy Officer, London DCSB
Erica vanRoosmalen, Co-chair, PIM taskforce, Halton Catholic DSB
Sandra Vieira, Privacy and Records Management Officer, Waterloo Catholic DSB
Janice Wright, Superintendent of Finance, Upper Grand DSB
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