Transcript Supply Chain ERP: Vendor Training

Change is coming ….
Supply Chain ERP: Vendor Training
Change is Here!!!!!!!!!!
Welcome to Class!
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Introductions
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Ground Rules
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Ground Rules
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Important Ground Rules
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Sign the attendance sheet
Fire Drills
Feel free to ask questions
Turn off your cell phones
No email or Internet usage during class except at breaks
Have a good time!
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Agenda
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Responding to Sourcing Events and Request for Quotes
Purchase Order Details and Acknowledgements
Services Procurement
On Time Performance Pagelet
Expediting
Creating Invoices Online
Invoice Payments and Outstanding Balances
Submitting Documents Online
Self Service Account Management
Creating Internal Users
Questions??
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Gateway: The “WINDOW” to Transocean
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Gateway provides comprehensive account management
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Allows full view and action of transactional activities
• Provides documents in electronic formats (XML, Excel) for ease of
management
• Notification of scheduled maintenance
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Gateway Supplier Pagelets
Retrieval of PO’s and RFQ’s with the ability to review and manage items
• Management of PO Acknowledgements
• Real-Time performance visibility at the touch of a button
• Invoice status and payment history
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Gateway Functionality
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Self-service expediting and updates of delivery information
• eSettlement, online invoice creation
• Electronic upload of supporting PO and invoice documents
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Responding to Sourcing Events and Request for
Quotes
Responding to Sourcing Events and Request for Quotes
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Event Questions
There will be
Event
questions
that will
require a
response.
Attachments
and comments
can also be
added from
this page.
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FSCM Bid Response
There are multiple places
where you can enter a bid
price
Substitutes are only allowed
if the option is Yes
Lead Time must be provided
in days
Mfg and Part number
information
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XML Bid Response
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XML Line Item Details
An item has multiple cross
references that will be provided and
one of them must be selected
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Bid Submission Confirmation
Once a Bid has been submitted you
will still have an opportunity to edit a
bid response as long as the Event
End Date has not expired.
An award to a
Sourcing Event or
RFQ can not be
made until the
event expires.
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Inquire on Bid Status
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Demonstration
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Demo: Respond to Sourcing Event and RFQ
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Demo: Status Query of RFQ and RFx Events
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Purchase Order Details and Acknowledgements
Retrieving Purchase Orders and Viewing Details
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Purchase Order Acknowledgement Pagelet
No more “I did
not receive that
order”. Recently
Dispatched
orders will be
displayed upon
logging into
Gateway
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Recently Dispatched PO Pagelet Detail
PO Acknowledgements remain key
components of order management process
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Providing Service Labor Rates and Services Invoicing
Services Procurement
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Work Orders Staged for Price
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Service Provider Information
When responding to a Stage for Price Work Order the vendor will have the ability
to assign a service technician to this Work Order which is referred to as a Service
Provider. A Service Provider will default, if that is not the correct Service Provider
then a new one can be created.
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Rate Details
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Survey Search
Vendors will be
able to view a
Survey Summary
providing a
performance
evaluation
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Review Survey Response
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Service Invoice Process
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A Purchase Order must be issued before a service technician
can go offshore to begin the job.
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Timesheets that are submitted and approved on board the rig
will be sent in to Transocean’s Service Buyer who will key in the
time to create the invoice for payment.
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Any additional expenses will need to be sent in to the Service
Buyer which will be entered against the Work Order and those
charges will be billed out by Transocean’s Service Buyer.
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QUESTIONS??
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Demonstration

Demo: Respond to Work Order Rates
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On Time Performance Pagelet
On Time Performance
On Time
Performance Pagelet
Performance visibility
provided real time at
the touch of a button
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Expediting Workbench
The Expediting workbench
will provide Vendors with the
ability to manage late orders
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Online Invoice Creation
eSettlements: Online Invoice Creation
Online invoice
creation and
review
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Invoice Entry Requirements and Defaults
Requirements:
Invoice Number
Invoice Date
Defaults:
Supplier: will
populate your
vendor
information
Buyer and
Currency: will
populate when
Purchase Order
details are
copied
Location: will
default the
required
information
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Copying Purchase Order Details
In the PO
Number field
you can search
for all Purchase
Orders by
leaving the field
blank or type in
the individual
Purchase Order
number then
click on the
search button
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Purchase Order Details and Line Selection
From this screen
the PO Total
displays along
with line item
details. At this
point you can
select one or all
of the lines to
Copy To Invoice.
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Save and Submit Invoice
Purchase Order
lines are copied
over, Quantities
can be changed
from the Invoice
Entry page.
Freight charges
are added to the
Shipping Amount
section.
It is important to
refresh the
Invoice before
clicking on the
Save and Submit
button verifying
the Gross
Amount is
correct.
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Entering Non-Purchase Order Invoices
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Selecting Buyer
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Account and Rig Cost Center
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Demonstration
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Demo: Review Purchase Order Line Information and
Create Invoice as Vendor
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Demo: Enter Non Purchase Order Invoice as Vendor
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Invoice Payments and Outstanding Balances
Supplier Dashboard
Accounts
Receivable
management
just a click
away
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Last 10 Payments Pagelet
Clicking
on the
Reference
link will
provide a
list of
invoices
that were
paid
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Document Upload
Document Upload
Documents can be uploaded
against Purchase Orders,
Contracts, logistics and RFQ’s
along with General Vendor
documents
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Self Service Account Management
Vendor Address and Contact Updates
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Creating Internal Users
Creating Internal User Login
Assigning
Internal
Users will
be done
by the
Vendor
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Demonstration
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Demo: Assign Passwords to Internal Users
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Questions ??
[email protected]
http://vendor.deepwater.com/