Transcript District Officers Orientation
BAY AREA COUNCIL
DISTRICT OFFICERS ORIENTATION BOY SCOUTS OF AMERICA
WHO IS THE BAY AREA COUNCIL?
Parents & Scouts
Unit Committee Members
Unit Leaders
District Committee
Unit Commissioners
Council Executive Board
Executive Committee
Professional Staff
Bay Area Council
2 counties in East Texas
Galveston (Headquarters) Brazoria 4 geographical areas (Districts)
Coastal, Northern Star, Cradle of Texas, Thunderbird District serves as a support system for the charter organizations
Not a policy making entity $1.5 – 1.7 mil. budget Council made up of:
Executive Committee Executive Board (policy making body) Council owns the assets of the Corporation
Bay Area Council (continued)
Professional Staff of Council:
manage the assets of the council
recruit volunteer manpower serve as campaign manager for the Investment in Character Campaign provide quality service to charter organizations and grow the membership in the program Scout units in the District are overseen by:
District Committee Commissioner Staff District Chairman
top volunteer in the district District Commissioner
serves as the quality control person District Committee
sub-committees and a staff of unit commissioners (will be reviewed further in the agenda).
Not a policy making or governing body Only Council Executive Board has the authority to make policy and govern
Any Questions to this point?
LET’S TAKE A LOOK AT THE DISTRICT COMMITTEE….
ORGANIZATION…
ORGANIZATION
• • • • District Chairman Commissioner Staff Membership Finance
Program Activities Advancement Camping Training Venturing / Exploring
District Chairman
Key person (with clout) in the community Recruits the best manpower available to serve on District Committee.
Member of the Council Executive Board.
Team player and council supporter.
Accepts and supports the goals of the council and district:
Growth in Membership Investment in Character.
Presides (with the District Executive) over the District Committee meeting each month.
Meets with the District Executive and District Commissioner
Key 3 Monthly meeting Discuss district topics Develop the district committee agenda
District Chairman
Serves as a partner with the District Executive
Must be in constant communication with each other to stay informed.
Committed to the district goals
Journey to Excellence Recruit chairman
District sub-committees Ensure completion of District goals Annually appoint a nominating committee
Nominees for district officer positions
Nominees for members-at-large.
District Commissioner
Must be approved by the Council Executive Board Ensure healthy program in the scout units Recruits staff of unit commissioners
1:3 ratio (commissioner to units) Serves as the quality control expert Committed to district goals
Journey to Excellence Conducts a Unit Commissioners meeting
Each month Ensures a quality Roundtable meeting
Each month for Unit Leaders.
Maintains a healthy & positive relationship with unit leaders
District Commissioner (continued)
Attends the monthly district committee meeting Support local and national policies, procedures and practices Is a team player Attend Council Commissioners meeting
Every other month
Assistant District Commissioner may attend instead Stay in constant communication with the District Executive Have a good working relationship
District Executive
District Chairman Understand and support the vision of the Council
District Executive
Provide professional coaching
Follow their lead!
Don’t reinvent the wheel!
Propose plans and agenda
Pencil drafts for consideration
Suggest & implements action plans
Recruiting district personnel
Give inspiration and encouragement
District
Executive
(continued)
Regular contact with heads of chartered organizations
Keep district records up to date
Arrange for the council’s office services
mailings
meeting notices etc.
Develop his / her own work schedule
Work with and support volunteers
Provide vital behind the scenes administrative Skill
Key Leadership Information
Each District Officer
Serves a one year term.
Key District Leadership
Reviewed annually for effectiveness and support of the Council vision May be removed by Council Executive Board Nominating Committee
Standing Committee Set up to review effectiveness of the current District Leadership Must be approved by the Council Executive Board District Executive
Consults with nominating committee
Review each District Member at large for continued service Current District Leadership does not appoint their replacements or is involved in the nominating process
Key District Meetings
Key-3 Meeting:
District Chairman, District Executive, District Commissioner Occurs once per month before the District Committee Meeting.
District Committee Meeting:
Occurs once per month Operating committee chairman, District Chmn., District Commissioner and District Executive.
Commissioner Staff Meeting:
Occurs once per month District Commissioner, Unit Commissioners and District Executive.
Roundtable:
Occurs once per month Information and training meeting for unit leaders Conducted by Roundtable Commissioner and Roundtable staff
District Committee Meeting: Worksheet
Call to order Opening ceremony and/or invocation Keep this short and simple Welcome, Introductions and Recognitions Ask committee chairman to introduce the new members of their committees Training feature of the month No longer than 20 minutes Highlights of the job that needs to be planned and executed tonight Touch on the highlights of this month’s work plan for each committee Announce time allowed for the operating committee meetings As each item is discussed, be sure an assignment is made, accepted, and recorded on the work plan in each committee meeting
District Committee Meeting: cont’d
Unit Service Specific unit needs requiring operating committee assistance Operating committee meetings This will occupy the major portion of the evening Reports and plans of operating committee meetings What was accomplished in the past month?
What plans have been made to accomplish during the next months?
Reports of special committee and selected chartered organization representatives. District Executives Report Other business Hold an open forum if time permits Closing ceremony Adjournment
Commissioners Meetings:
Nerve Center of Council’s Commissioner operations Major purpose: Motivate and support district commissioners Maintain a high level of unit service in the districts Council commissioner presides Who Attends: District commissioners Assistant council commissioners Scout executive How often do we meet: Monthly Purpose: planning, training, and reporting. Assistant council commissioners can be assigned specific responsibilities roundtables, training, conferences, etc.
Discussion Items: (Commissioner Meetings)
A timely training topic A district-by-district review of such items as commissioner recruiting, unit re-chartering, and unit visits. Chance to hold districts accountable.
Future council activities FOS campaign Summer camp promotions Scout show Special projects.
Discussion Items: (Commissioner Meetings)
Opportunity for district commissioners to report on: health of their units Give specific statement on unit coverage Special unit service projects Major needs of the district.
Roundtable activities and attendance, commissioner training programs, and other special commissioner related business.
A review of potential dropped units needing high priority commissioner lifesaving.
Problem solving At least once a year, make a list of problems that have been confronted by district commissioners. Select a problem for each monthly meeting. Break participants into work groups of three to six persons to devise solutions for the problems. After 15 to 20 minutes, reassemble and have groups share their solutions. The staff adviser includes a comprehensive list of solutions in the meeting minutes.
Ultimate Goal
Achieve Journey to Excellence Gold Level
Council benchmarks
Council goals
Health markers for BAC
District Committee Member -Other Key Points
Team players Agents of the Bay Area Council Pledge support to Council: Resources Financial commitment (annually) Adhere to the policies, procedures and practices of the BSA
Required Paperwork
Minutes
District Committee meetings
District Commissioner meetings
Person responsible : The District Exec.
Summary
Recruit Youth
Organize Units
Give good service
Recruit people with influence
Recruit people to give money
Recognize “your volunteers”
Scout meetings District banquets Scouting events