Transcript Bring It On - Powerpoint - Texas Statewide Network of Assessment

STAAR QuestSearching for STAAR Answers
Bring it On!- Not So New Coordinator’s Face STAAR
Texas Assessment Conference 2011
YOUR STAAR-STUDDED PANEL
• Laura Witte, DTC, North East ISD
[email protected]
• Joe Orr, TC, Northside ISD
[email protected]
• Bill Renton, DTC, South San ISD
[email protected]
• Moderator: Sandra Poth, Retired DTC
[email protected]
YOUR STAAR-STUDDED
ORGANIZATION
TSNAP
www.tsnap.org
The ONLY professional organization representing
testing & assessment professionals in Texas!
~~~VISIT THE TSNAP BOOTH TODAY~~~
LAUNCH PLANNING
Pre-Conference Survey & Session Goals
Joe Orr, Northside ISD
Survey Results
Pre-Conference Survey & Session Goals
• Survey Results • Session Goals
Do you have a “PLAN”?
•Is your Plan Written Down?
•Has it been reviewed and
approved by top administration?
•Is it communicated to appropriate
staff?
•Is it a working document that is
updated on a regular basis?
Details Checklist – see handout
Paper
Submission
Window
Online
Submission
Window
TAKS ALT Training &
Modules
N/A
N/A
TELPAS Overview
N/A
N/A
Test Administration
Long Pearson Description
Window for
Selection of
Details
TAKS October Exit Retest
Precode
Submission
Selection
Exit File
March STAAR*
March 2012 STAAR Grades 4&7
Writing and Grades 5&8 Math &
Reading Administration
11-9 / 12/9
District
1-16 / 2/10
March STAAR EOC
March 2012 STAAR EOC
11-9 / 1-20
District
1-16 / 2-10
March TAKS Exit Retest
March 2012 TAKS Exit Level Retest
Administration
11-9 / 12-9
Exit File
1-3 / 1-20
TELPAS Reading
2012 TELPAS Administration
11-9 / 12-9
District
TBA
Date Submitted
Paper Testing Date entered Date to Pull File Verified Send Precode to TAMS w/o
Sort Order*
into TAMS Precode File & Sorted
File
Error
Paper
1-Gr/Stu
N/A
1-Gr/Stu
Optional
Reports
Deadline
3/30/2012
1-Gr/Stu
March TAKS
LAT/STAAR-L
Paper
1-Gr/Stu
1-Stu
TBA
Paper
April STAAR*
April 2012 STAAR Grades 3-8
Administration
11-9 / 2-17
District
3-5 / 3-16
N/A
April TAKS
April 2012 TAKS/TAKS-M Grades
10,11, and Exit Level
Administration
11-9 / 2/17
District
3-5 / 3-16
N/A
N/A
Exit File
N/A
Paper
1-Gr/Stu
May STAAR/EOC
TBA
Paper
1-Stu
July STAAR/EOC
TBA
Paper
1-Stu
N/A
Paper
1-Gr/Stu
April TAKS Exit Retest
July TAKS Exit Retest
Exit File
3/12/2012
2-Grp/Stu
5/2/2012
5/2/2012
*Note - If you wish a different order for Elementary vs MS or HS, then you should submit as #2 and leave the group field blank where you want alpha
documents.
Enrollment Process
While you ‘should’ have entered your enrollment (participation) counts
already, however be prepared to make adjustments In the January adjustment
period.
January 3–27, 2012
Training
Checklist
Questions?
WHAT IS ORGANIZATIONAL
MANAGEMENT?
Sandra Poth, Retired DTC
WHAT IS ORGANIZATIONAL
MANAGEMENT?
COMMUNICATION
Calendaring
Scheduling
Training
COMMUNICATION
•
•
•
•
•
•
•
•
Primary concept in Organizational Management
EARLY and TIMELY notification of testing dates
Accuracy of information
Ease of access to information
Appropriate detail, as needed, by audience
Reminders at key points in calendar
Date your communications to distinguish updates
Do NOT assume anyone knows it like YOU do!
Create a District-wide
Communication Plan for STAAR
•
•
•
•
•
•
•
•
•
•
Create a calendar for publications and assign duties
Create a team/committee
Website
Newsletters
Parent letters
Get the
Word
Robo calls
Out!
Brochures
Local news outlets i.e., newspapers, TV
Community Forums i.e. PTA meetings
Powerpoint presentations that campuses may use
Ways to Communicate
Newsletter
Powerpoint
Pres.
Brochures
Communicate Where to Find
Student Scores
North East ISD Example:
• TAMS Student Portal using Access Code on CSR
and data file from Pearson
• NEISD Student Portal*
• NEISD Compass (District created system for teachers)
• Confidential Student Report (CSR)
• Robo Calls from district
• Report Card/Progress Reports
*Create Acknowledgement of Understanding
for parents/guardians to NEISD
Documentation
CALENDARING
MAJOR CONSIDERATIONS
What we know NOW & What we don’t know YET
Use TEA calendar of events to create checklist.
Be sure to include:
Test Dates, including ‘window’ ranges
State & District events & assessments
Add your TRAINING and REPORTING dates
TIP OF THE TRADE: Involve your (CTC’s) if possible
CALENDAR VARIATIONS
Specific programs require separate calendars across the school
year; create these, layering them onto the general calendar.
STAAR-Alt (Special Education Department)
• When does the testing window open/close?
• When do you close this window in your district?
STAAR-L (Bilingual/ESL Department)
• When does the window open/close?
• When does ID of LEP students to be assessed take place?
ONLINE TESTING (Technology Department)
• When do the computers need to be ready?
• When is Tech staff needed on-site to help with problems?
~~~Participant Activity~~~
WHAT
FORMAT
WORKS?
SCHEDULING
Communicate your testing dates in a variety of ways
to use all your available resources!
–
–
–
–
–
–
District / Campus websites
Booster club and parent group newsletters/publications
District/Campus bulletins and newsletters
‘Special’ district announcement/mailout
Use district Facebook/Twitter accounts
Parent Portals or your district information system
TIP OF THE TRADE: Differentiate between posting for district
(internal) staff (Monitoring schedules) and posting for nondistrict (external) groups (Late bus arrangements).
SCHEDULING
Develop a local schedule that works for YOU!
Entire year-at-a-glance
One test administration at a time
Campus grade ranges
Decide who needs to receive calendar & schedules
Campus principal & staff
Central office staff
Special Programs
Maintenance
Transportation
Technology
Windows permit flexibility; maintain minimum control
TIP OF THE TRADE: Consider closing the
window 1 or 2 days early to permit accuracy
and program oversight.
TRAINING
• Training should begin early to provide multiple opportunities
• Utilize as many Central Office and non-campus
instructional staff as possible---create your TEAM!!
• Train any/all vested groups, including custodians, cafeteria
workers, office staff, and others
• Use training to inform and enlighten
TIPS OF TRADE:
Train each test
Train ALL staff
Train backup staff
Train multiple sessions
Training That is More Accessible
• NEISD Testing Services has created Breeze presentations
that permit staff to be trained 24 hours a day
• Testing Breeze Presentations:
1.
2.
3.
4.
Answer Document Coding and Submission for March, April & May testing
Accommodation Training
FERPA Training (student info. & confidentiality)
Security Training which includes state oath for Test administrators, STAAR
Alt assistants, Technology Technicians, Material Delivery Persons
5. Monitor Training which include state oath
• Breeze is an Adobe product, but there are many other products
available; ask your Technology team.
Recorded Presentations
• Staff may view them at anytime
– Provide website address or link
• Recorded training frees up time from face to face training
or allows campuses condense training
– More options for campuses
• Training during conference periods
• Recorded trainings can be reviewed whenever CTC or TA
have questions i.e., answer document coding
• In the past, NEISD used Interactive Training for LAT & DBA because not all
campuses have those accommodations. This year NEISD will have
LAT/STAAR L training interactively.
• Interactive training allows CTCs to remain on campus and
still receive the training “live” or have access to the
recorded training.
Ideas for Training
• Creating a stand alone security training
– Ask Test Administrators to view it prior to face to face training; be available to answer
questions
– General- for office staff, technicians etc
– Administration specific for Test Administrators
• Recorded Presentations
–
–
–
–
PowerPoint with sound
Quiz included
Oath included, print and sign
Ticket into face to face campus training
• Answer Document Coding
– Breeze is required for all CTCs and staff assigned to help hand grid and verify coding
– Shows all answer documents and explains all coding
– “Chunk up” the Breeze presentations into administration specific trainings
Example of Training Calendar
•Think outside of the box
•DTCs need to make sure that
campus training is consistent across
the district
•Combine trainings when you can
•Accommodation Update prior to
TELPAS Overview in Jan 2012
•Use Technology whenever possible
•Don’t ever give up Face To Face
Training!
KEYS TO
ORGANIZATIONAL
MANAGEMENT
COMMUNICATION
Calendaring
Scheduling
Training
CALENDARING & SCHEDULING
SPRING & SUMMER
2012
~~~Participant Activity~~~
Questions?
STAAR Planning –
The Black Hole!
Laura Witte, North East ISD
STAAR Planning –
The
Black
Hole!
Documentation & Storage of Documentation
•
• Test Dates
– Spring EOC
– Summer Retests
• Test Materials
– Dictionaries
– Calculators
• Secure Storage
• Tracking Student Progress
• Checking in Materials
Documentation is Key!
• Document, Document, Document
• Train campuses how to document test procedures, campus test
plan, sources of information such as lists of students requiring
modified assessments, testing irregularities
• DTC must determine what documentation will be required by
district and campuses and communicate it to staff involved
• Inform staff what the consequences are if documentation is
missing or incomplete
• DTC must have documentation available for audits and incident
investigations
Storing Documentation
• In the past, NEISD collected all of the forms, seating charts and district
documentation and then it sits in file cabinets or in boxes stacked up
in closets or warehouses waiting for audits.
• 4 years ago, NEISD started using an electronic file cabinet to store
documentation
• NEISD started using an electronic file cabinet when TEA required that
we store TAKS-Alt documentation locally three years ago.
• 2 years ago, we decided to train CTCs how to attach and save Testing
Services documentation into Docuware (a Toshiba product)
• Now,
– All testing documentation will be filed electronically this year
– TELPAS Writing Samples will be filed in Docuware
– TAKS-Alt local documentation has been stored electronically for the last
two years & will continue with STAAR Alt
Right Fax 2011-2012
•Notice list of required
documentation to be
submitted
electronically by
CTCs
•Campus still must
keep paper files for
up to 5 years and
some documentation
is only kept at
campus level i.e, TA
oaths
STAAR Test Dates
• Have you decided which dates to test EOC in the
spring?
• Choices:
1. Use TEA suggested dates
2. Allow campuses to select their own dates in the window
–
Downside: test security, mobile students
3. District selects district-wide dates for EOC
–
Upside: testing can take fewer days, district may have longer for
checking materials, ship early
• If we test early can we expect to get reports early?
–
Pearson will start to release reports online starting May 21st, but
will be online test results and Pearson will score tests on a first
come basis
July EOC Retest Dates
• English EOC tests have set dates but all other tests are in a
window
• Will you select test dates for other subjects or test on demand?
– NEISD is considering testing on demand with three test
sessions a day
• Morning session
• Afternoon session
• Evening session (will pilot this summer at one campus)
Examples of Test Dates
Selected by Districts
NISD Example:
May 9: Algebra & Geometry
May 11: US History, World Geography, World History
May 15: Biology, Chemistry, Physics
May 16: Math Make-up Date
May 17: Social Studies Make-up Date
May 18: Science Make-up Date
NEISD Example:
May 7: Algebra I & Geometry
May 8: W Geography
May 9: Biology
Make Up Testing:
May 16: Algebra I & Geometry
May 17: W Geography
May 18: Biology
Note: Some districts are
considering moving all EOC
testing into the 1st week of
window in order to expedite
scoring in hopes of getting
reports sooner
Do you have enough
dictionaries and calculators
for students for each day you
are planning testing at middle
and high school?
Testing Materials for STAAR EOC
• Dictionaries must be available for ALL students taking:
– STAAR/STAAR M Reading grades 6-8
– STAAR/STAAR M Writing grade 7
– STAAR/STAAR M EOC English I, II & III
• Does your district have enough to give students
dictionaries at the 3 to 1 ratio this year?
• Bilingual /ESL dictionaries
– Should be provided for students who use them routinely and it
must be documented by the LPAC.
– There is no requirement regarding the ratio of students to
dictionary, but TEA recommends it be one for each student who
depends on them routinely
So, What are other
districts planning?
Note: As TEA releases
information district plans
are subject to change!
NEISD’s
Plan
As of Dec. 1,
2011
Some of NEISD’s Choices:
• How to apply the 15%
– Apply 85% to the final grade either given by the teacher or
averaged by the computer then apply 15% of the EOC. Semester
grades given by the teacher are unaffected
• Number of Retakes for Rank?
– First time Scored
• Retakes for Final Course Grade on Transcript
• How many times should NEISD calculate EOC Retakes into the Final
Grade as reported on the AAR and used to determine credits?
– Until the student earns course credit
NEISD’s Choice: Conversion Chart
• Facts
– By June 8 (Pearson will start to release the week of May 21st) the
State will release:
• Student results (Confidential Student Record, CSR)
• Raw Score Conversions
• In order to Calculate Final Grade
– Districts Must Apply District-developed Grade Conversions to EOC
exam score which will impact the Final Course Grade
NEISD Spreadsheet is posted on TSNAP site & at Moak Casey site
NEISD’s Choice:
Conversion Chart
NEISD’s Choice:
Will NOT Count for Rank in 2012
– If 15% of EOC exams do not have to be included in Rank, should
NEISD continue to allocate rank points based on semester
grades that are not influenced by EOC exams? (Current
Practice)
Yes
High School
Choice
No
*****
must
– If 15% of the EOC
influence Rank, is it acceptable to
double the final grade as rank points for the year?
High School
Choice
Yes
No
*****
*
NEISD’s Choice:
8th Grade Algebra I – One or two tests?
•Right now, NEISD will ask students to take
both assessments. That is subject to change
and will be an administrative regulation and
not local policy
•Students will take STAAR exams before AYP
rules are determined
NEISD’s Choice: 7th Grade Pre-AP
•Students will take the 7th Grade STAAR Exam
NEISD’s Choice:
Will SPED Options Include 15% (M & Alt)?
•Yes, it will be included
•Phase in as systems are developed
•ARD must concur
NEISD’s Choice:
Ranking the Final 7th Semester for Seniors
•Yes
•First Semester grades in Senior Year –
calculated without EOC result.
NEISD’s Choice:
Number of End of Year Report Cards
• Two for all 9th graders
• Two for 8th Graders in Algebra I and Geometry
Testing Materials for STAAR EOC
• EOC Calculators
– Required for STAAR, STAAR Modified, STAAR L Algebra
I, Geometry, Biology & STAAR/STAAR L Algebra II,
Chemistry & Physics
– Not an accommodation if TEA requires it!
• STAAR Gr. 3-8 Calculators
– Special Ed or 504 &
– Used Routinely, Independently & Effectively
– Gr. 3 & 4: Physical disability that prevents students from writing OR
an impairment in vision that prevents students from seeing
numbers used in computations
– Gr. 5 -8: Meets 1 criteria from Gr. 3-4 OR has a disability that affects
math calculations (unable to memorize basic facts or perform steps
in an algorithm)
Security Concerns
• Under STAAR, DTCs are forced to confront some security
issues they may not have encounter before
– EOC Testing window allows campuses to select test dates and so all
students may not be testing on the same day which increases the risk of
security breaches
– Makeup testing encompasses more assessments and increases security
risks
– Since most districts have selected paper EOC testing the volume of secure
test books has increased significantly this year and secure storage will be
an issue at the district and campus level
• Consider temporary secure storage i.e., KeeBloks
• Consider PODs at the district level
• Consider staggering the release of materials to campuses
– TRAINING is KEY – Campuses must be trained in what the expectation is
and the DTC must have develop a plan for materials & communicate it
Summer 2012
May30th
EOY
June 1st
Report Card
w/o EOC
scores
June 14
Credit
Recovery
Ends;
Retest
Categories
Determined
May
June 4th Credit
Recovery Begins
June ?
Report Card
with EOC
(Data File,
CSR, NEISD
Recommend
ation Letter
June
June 8th EOC
Reports Due
(Data File &
CSRs)
June 12 & 13
Leadership
July 12
Sem. #2
Summer
School
Starts
July 9-13
EOC Retest
Window;
TAKS Retest
Aug 3
Sem. #2
Summer
School
Ends
August
July
June 18
Summer
School Starts
HS
Counselor’s
Last Day
July 11
Sem. #1
Summer
School
Ends
Aug.
10th
EOC
Retest
Reports
Due
(Data
File &
CSRs)
Aug. 6/7
1st Day
MS/HS
Counselors
Preliminary NEISD EOC Timeline
Aug. 6-9
August
Leadership
Aug. 27th
1st Day of
School
Cost Analysis for July EOC
Summer EOC Testing
Guiding Questions1. Will your district test in one central location or at
individual campus sites?
2. Where is your district providing credit recovery,
remediation for EOC and summer school?
3. Have you budgeted for the possible need to additional
testing staff this summer?
4. Does your district have a plan for disseminating student
results after school is out and rounding up the students
for summer programs and testing?
EOC Retest Categories
EOC Scale Scores
Category 1- Definite Retests
000
900 (minimum)
Category 2- Recommend Retest
Category 3- Voluntary Retest
1000 (Standard)
1200 (Readiness Std.)
1400
NEISD’s
current
thinking
on
Summer
2012
Logistics of Summer Testing
1. Pick one site for July 2012
2. 4 hour test windows
3. 3 sessions per day possible; students allowed to take
only 1 test per session
4. Student confirms registration or registers online in NEISD
Portal
5. Student is assigned a session and seat number
6. System creates a ticket for the student that student uses
as pass to get into testing site
7. System creates rosters for campuses/district testing staff
3...2...1...Blast Off! (food for thought)
–
–
–
–
–
–
–
–
–
No scorable books at grade 3
Spring break may interfere in March
Alternate test dates for XL retest or permission to test on election
day depending whether or not your high schools are polling sites
EOC will create 4 times the number of answer documents since
the documents are subject specific and not grade specific
TEA will release EOC reports starting the Monday after the EOC
window closes (May 21)
Will you have less help this year due to budget constraints?
Think outside the box about helpers
Staggering scorable check in vs. nonscorable check in
Consider checking in EOC by subject
Consider checking in while make up testing is going on & treat
makeups as attributions
EOC Registration System in NEISD
1. Definite & Reccomended Retesters
a) Automatically registered in system
b) Requires confirmation for seat counts for
planning
2. Voluntary Retesters
a) Register online & confirm reservation
3. NEISD system will not be in place until the
Fall of 2012
Tracking Students & Retest Registration
Guiding Questions1. Is your district creating your own system to track
EOC students? Are you purchasing a system that
you will use?
2. Do you have a district committee that has been
meeting to discuss how to track students that
includes the DTC, PEIMS Coor., C & I, Technology,
Accountability & Guidance?
3. Are you networking with other districts in your
region and in the state?
3...2...1...Blast Off! (food for thought)
• Determining year entered 9th grade is paramount
• Evaluating transcripts for newly enrolled students is
important consider working with registrar/guidance to
ensure everyone is on same page
• CBE with and without prior instruction
• Foreign Exchange Students & EOC- they must test, but will
your district count the 15% for final grade?
What are your plans?
~~~Participant Activity~~~
New
Check
-In
Form
Checking in Materials
Guiding Questions1. Are you considering changing how you check in
scorable and nonscorable materials this year?
2. How many campuses will test EOC online?
3. Do you check in at one station or do the campuses
rotate throughs various stations to check specific
things such as counts, headers, handgrids, score
codes etc.?
4. How many days is your district planning to check in
materials before you ship?
3...2...1...Blast Off! (food for thought)
• Be Flexible! What will work this summer may not
work for next school year and vice versa
• If you test online you will get results faster
• Consider testing early in the window
• Consider large group testing
• If you are an OOS site have you considered the
number of students you may need to test?
• OOD testers- what is your plan for dealing with
them?
STAAR Radar - Items Not Decided
• Campus responsibilities for counseling &
notification of student options
• How to document the student options
• Timeline going past August 2012
• Testing Center for Retesters past July 2012
What are your plans?
~~~Participant Activity~~~
METEORS & ASTEROIDS –
Burning Concerns
Bill Renton, South San Antonio ISD
METEORS & ASTEROIDS –
Burning Concerns
• Managing Accommodations
• Documentation & Forms
• Resources
The Accommodation Triangle
(Under Construction – will be reposted following the
Texas Assessment Conference)
TEA – Accommodations Documents
•
This section provides a general description of the accommodation
and who may need it.
•
The statewide assessments that the accommodation may be used on
are listed in this section.
•
This section lists the criteria that a student must meet to use the
accommodation.
The checkboxes are provided for possible record-keeping.
•
TEA – Accommodations Documents
•
This section lists the campus personnel and the required
documentation necessary for making accommodation decisions.
•
This section also explains what to record on the student answer
document.
•
This section states if an Accommodation Request Form is/is not
required.
•
This section lists examples and types of the accommodation that
may be used on a statewide assessment.
Northside ISD’s
NISD’s system for
documenting
accommodations
for students
Northside ISD’s List of Accommodations
NISD documents
accommodations
by subject and type
in a district system
Northside’s System Continued
Create a system
that works for
your district and
campus
South San Antonio ISD’s
Accommodations System
North East ISD Document
NEISD Form page 2
NEISD Intranet site for Supplemental Aids
San Antonio ISD’s
Accommodations System
San Antonio ISD’s
Accommodations System - RTI
San Antonio ISD’s
Accommodations System – LEP
Examples of Supplemental Aides
Optional Procedures/Materials
•Optional form for
NEISD CTCs to
document Optional Test
Administration Proc. &
Materials
•Note: Individual & small
groups are not of form as of
11/18/11.
•NEISD is also not
documenting grade 3 Reading
Assistance for math
•Documentation is
maintained at the
campus level
Example of NEISD’s Form to Track
Accommodations for students at
Alternate Campuses
•NEISD wants
to guarantee
that students
at Alternate
Campuses are
tested
appropriately
•CTC must
complete form
and send to
alt. campus
when students
leave home
campus
Judson ISD Document
What are your plans?
~~~Participant Activity~~~
BIG BANG THEORYAccountability!
Questions?