Using Data to Manage Interventions

Managing student supports within City Year and Diplomas Now

Do Now

Fill out the chart provided with as many examples of relevant data that you or teams you work with might use in schools.

Objectives

• • At the end of this session participants will Understand data context and terminology for Diplomas Now and City Year sites Understand uses of data in school contexts

Who We Are

• • Kellie Hinkle: Diplomas Now Manager of School Turnaround, CYHQ Dan Anderson: Talent Development Facilitator at the Jeremiah E. Burke High School

Agenda (90 minutes)

• • • • • • • Do Now (5 minutes) Agenda (5 minutes) Data Review (20 minutes) Managing the Data (10 minutes) Data Sorting Activity (25 minutes) Q & A (15 minutes) Wrap Up and Evaluation (10)

Data Review

Data Review

What examples of data did you come up with that would shed light on student patterns in Attendance, Behavior, and Coursework?

Examples: Attendance

• • • Student average daily attendance – Days missed, attended and excused – Sorted by student, homeroom, grade, etc.

Student tardy rates – How often are students late?

– How late are they?

Logs of phone calls to students and families regarding attendance

Examples: Behavior

• • • • • Suspensions Detentions Referrals of students for behavior reasons to administrators, student support, etc Behavior management/PBIS information Results of student risk and character skills assessments such as Success Highways

Examples: Coursework

• • • • Results of diagnostic assessments – – DIBELS, GRADE, GMADE, ANet, Gates-MacGinitie Assessments of skills in various areas, such as fluency, vocabulary, reading comprehension, etc Course grades – Viewed by student, course, section, etc Results of state test scores and predictive diagnostics Results of teacher-designed formative and summative assessments

DN 101: What Is an EWI?

EWIs – early warning indicators • • Indication of dropout risk Research based

ABCs

• • • – (poor)

A

ttendance, (disruptive)

B

ehavior,

C

ourse performance (failure in English and/or math)

Indicator Area

Attendance Behavior Coursework (ELA and Math)

Off-Track

<85% ADA >0 suspensions Course grade of F

Sliding

85-90% ADA Course grade of D

On-Track

>90% ADA 0 suspensions Course grade >D

DN Goals

DN goals – At least 67% of students in focus grades have no EWIs at the end of the school year – For each ABC: ≥50% of students with an EWI at any point move on track by the end of the year Attendance: Behavior: ELA/Literacy: Math: Off Track <90% average daily attendance 1 or more suspensions a “D” or an “F” ELA grade a “D” or an “F” math grade On Track ≥90% average daily attendance no suspensions a “C” or higher ELA grade a “C” or higher math grade

Data Use for Diplomas Now

There are a number of tools, processes and systems in which data is used in Diplomas Now: • DN focus list • DN quarterly reports • School-based data systems • EWI meetings

DN Focus List

•

A collaborative process:

the entire DN school team (and school faculty, if available) should work together to identify students •

For all students in need:

any student with an EWI should be on the focus list in the indicator area(s) in which they need help

DN Quarterly Reports

Early Warning Indicator Meetings

Goal:

To coordinate and create interventions for students who are exhibiting early warning indicators and to closely monitor their progress towards success.

These meetings: • Are an opportunity for all the adults in a school that work with a particular set of students to come together to:    analyze data craft interventions project manage existing interventions • Occur at least every other week for each adult team in the school

Managing the Data

Managing the Data

Components – Compiling and utilizing data – Using the focus list – Holding EWI meetings

Compiling and Utilizing Data

1. Determine what data you need to track 2. Determine how you need to use your data 3. Determine whether you will use a school- or district-provided data management system, or manage your own

Example of Data Dashboard

Core Course Grades Term 4

Hi s tory ESL A ESL B Gym Spa ni s h Art Tech Advi s ory JROTC #N/A A #N/A #N/A B #N/A #N/A #N/A B C+ #N/A #N/A #N/A #N/A C+ A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A B #N/A #N/A #N/A C C B+ #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A D #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A A #N/A #N/A #N/A #N/A A #N/A #N/A A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A P P P P #N/A #N/A P #N/A #N/A #N/A #N/A #N/A #N/A #N/A P #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A #N/A

Using the Focus List

Holding EWI Meetings

Data Sorting Activity

Data Sorting Activity

• • • • Take 25 minutes to go through the table provided to plan managing data this year Choose the table specifically designed for: – Staff responsible for a specific school site – Operations staff We will circulate to answer questions After the activity we will have further time for questions

Q & A

Q & A

• • What questions do you have about expectations for data use or how to manage it?

What do you feel like you still need to know or could use further coaching/development in with regards to data?

Data Requirements for City Year

• • • • WSWC Attendance – days enrolled & days absent (per month) Behavior - # of suspensions per month Math & Literacy – Assessment scores (minimum 2 per student) Math & Literacy – Prior Year Grade, Each MP Grade, End of Year Grade • DN Only Math & Literacy – Assessment scores (minimum 2 per student)

Thanks!

Dan Anderson: [email protected]

Kellie Hinkle: [email protected]

Evaluation

• On a notecard, please provide us with feedback: – Pluses (+): What helped your learning during this session?

– Deltas ( ∆ ): What impeded your learning during this session?

Learning Evaluation Surveys

PITW # 83: Give Immediate Feedback

Follow the link in your email to complete the Learning Evaluation Survey.

or

If you did not receive an email, please go to the Summer Academy 2013 page on cy connect. Select the “Learning Evaluations” link on the left side of the page and choose the appropriate survey.