The Aga Khan University LIBRARIES
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Transcript The Aga Khan University LIBRARIES
The Aga Khan University LIBRARIES
L I B R A R I E S
IMPLEMENTING INSTITUTIONAL REPOSITORY SYSTEM IN AKU:
NUTS AND BOLTS
Ashraf Sharif, Systems Librarian
The Aga Khan University LIBRARIES
AGA KHAN UNIVERSITY
First private university of Pakistan – Chartered in 1983
Promotes human welfare through research, teaching and services
Operating primarily in developing countries
Programmes & Campuses
Afghanistan – FMIC, PGME, NE
East Africa (Kenya, Tanzania, Uganda) – Hosp., PGME, ANS, Edu
Pakistan – AKU, Hospitals(8), MC, SoN, PGME, IED, PDCs
United Kingdom - ISMC
L I B R A R I E S
AKU- FACILITIES & SERVICES
The Aga Khan University LIBRARIES
Teaching Hospitals
Nursing Schools
Medical Colleges
Institutes for Educational Development & PDCs
Examination Board
Institute for the Study of Muslim Civilizations
Faculties of Arts and Sciences – Planning phase
L I B R A R I E S
AKU – OFFICE OF UNIVERSITY LIBRARIAN
The Aga Khan University LIBRARIES
Established in 2008
Responsible for overall management and development of Libraries and
Learning Resources across AKU international campuses
Facilitates the creation of a network of AKU Libraries by maintaining
AKU libraries’ individual identity
Sharing of resources and services throughout all campuses
Mr. Normand Demers was appointed Ist University Librarian
L I B R A R I E S
AKU LIBRARIES
The Aga Khan University LIBRARIES
South Asia
Faculty of Health Science (FHS), Karachi, Pakistan
Institute for Educational Development (IED), Karachi , Pakistan
IED-Professional Development Centre, Gilgit , Pakistan
IED-Professional Development Centre, Chitral , Pakistan
Examination Board, Karachi , Pakistan
French Medical Inst. for Children (FMIC), Kabul, Afghanistan
East Africa
Faculty of Health Sciences (FHS), Nairobi, Kenya
Faculty of Health Sciences (FHS), Dar es Salam, Tanzania
Institute for Educational Development (IED), Dar es Salam, Tanzania
Faculty of Health Science (FHS), Kampala, Uganda
Faculty of Arts and Sciences, Arusha, Tanzania
The UK
Institute for the Study of Muslim Civilizations (ISMC), London
L I B R A R I E S
The Aga Khan University LIBRARIES
WHAT’S AN IR ?
An institutional repository is an online locus for collecting, preserving,
and disseminating (in digital form) the intellectual output of an institution,
particularly a research institution.
Purpose of an IR
To manage and show-case institutional information assets (articles,
theses, publications, etc.) under one interface
To facilitates world wide readership leading to an increase in the
profile and prestige of the institution
To provide a platform to the faculty and researchers for open-access
web publishing (e-journals and e-books)
To demonstrate to funding bodies the breadth and depth of output
from the institution
L I B R A R I E S
IR SYSTEMS (OPTIONS)
The Aga Khan University LIBRARIES
Open Source Solutions
Dspace – MIT & HP Labs
Eprints - University of Southampton, UK
Fedora - Cornell University & University of Virginia
Proprietary Solutions
Digital Commons – by bepress
CONTENTdm – by DiMeMa, Inc.
Open Repository – by BioMed Central
Other
Out sourcing – contract with local/international software house
In-house development – develop by institution itself
AKU opted for proprietary solution, Digital Commons as AKU IR platform
L I B R A R I E S
The Aga Khan University LIBRARIES
PLANNING
FOR
AKU-IR
Project initiation – July 2011 – Oct 2011
Conceptualization – In a meeting of URC
Brainstorming – at AKU Library heads meeting at Nairobi, Kenya – Oct 2012
Discussions – with different stake holders i.e. Dean Research, CIO, Public Affairs:
Project Planning – Nov 2011 – Dec 2011
Committees & teams
Product evaluations & selection
Singing of contract
Selected Digital Commons, a product of bepress, CA-based company
L I B R A R I E S
SYSTEM SPECS
Model
The Aga Khan University LIBRARIES
On the could (SaaS-based solution)
Coverage
Software, hardware, customization, implementation, infrastructure, training, hosting,
offsite backups, technical support, software upgrades, publishing 5 free online journals
Access Model
Open Access
Capable to restrict access, fully or partially
Metadata standards
Dublin Core
OAI-PMH
XML Schema
Multi-lingual support
Supports Unicode metadata and full-text objects i.e. CJK and right-to-left scripts, and
other non-Latin scripts
Peer review management tool
Provides a professional-grade editorial management system for peer review process
L I B R A R I E S
IMPLEMENTATION
The Aga Khan University LIBRARIES
Project implementation
Kick-off meeting – 07 January, 2012
Mock-up site – 30 March, 2012
Live site – 06 June, 2012
Quiet launch – 30 June, 2013
Go-live
eCommons – AKU Institutional Repository http://ecommons.aku.edu
L I B R A R I E S
IR SETUP -
NUTS & BOLTS
The Aga Khan University LIBRARIES
Set-up & Design
Name of IR – eCommons@AKU
URL of IR – http://ecommons.aku.edu
Contacts (Primary, IR Admin, IT person)
Logo / branding
Header banner options
Site Layout
Sidebar (Left/right aligned)
Navigation tabs (Above/below header)
Site Typography
Fonts, colours, etc.
AKU Style Guide
L I B R A R I E S
IR POLICIES -
NUTS & BOLTS
The Aga Khan University LIBRARIES
Links to be provided at landing page
About IR
Introduction of IR with material deposit policies
Who and how to contribute
Contact information
FAQ
My Account
A set of suppose to be asked questions with the answers
Logging information, typically the system sends email to IR Admin
Accessibility Statement
This is a standard accessibility statement governed by the rules of the service
provider’s country
L I B R A R I E S
IR ORGANIZATION
The Aga Khan University LIBRARIES
Formats: Text (searchable PDF), images, audio, video, datasets
Genres: Researchers’ scholarship or creative work, undergrad research, gray
literature, digital books, conference material
Publication types:
Faculty articles, post prints, presentations, technical reports, etc.
Electronic Theses and Dissertations (ETDs)
Journals (Peer review)
Books Galleries
Book Chapters
Events (Conferences, meetings, etc.)
Faculty/Researcher Profile (an add-on)
Others (newspapers articles, newsletter, magazines, reports, etc)
L I B R A R I E S
The Aga Khan University LIBRARIES
AKU IR- CONTENT RECRUITMENT
Planned to start uploading from AKU-Pakistan, as a seed collection
Copyright check
SherpaRomeo - http://www.sherpa.ac.uk/romeo/
Articles published in GREEN journals took first
Started getting copyright clearance from publishers/authors
Uploaded 400+ full text articles (published in local journals in current 5 years
i.e. JPMA, JCPSP, JAMC) as seed collection by end of October 2012
Uploaded 2000+ articles (published in local and foreign journals in current 5
years) metadata and full-text articles by the end of June 2013, where
copyright permissions are available
450+ theses metadata from AKU Pakistan and East Africa
Uploaded full text books, full text book chapters, where we got permission
from the copyright holder(s).
L I B R A R I E S
COPYRIGHT POLICIES
The Aga Khan University LIBRARIES
http://www.sherpa.ac.uk/romeo
Publisher copyright policies & self-archiving
RoMEO Colour
Green
Blue
Archiving policy
Can archive pre-print and post-print or publisher's version/PDF
Can archive post-print (ie final draft post-refereeing) or publisher's
version/PDF
Yellow
Can archive pre-print (ie pre-refereeing)
White
Archiving not formally supported
L I B R A R I E S
COPYRIGHT LICENSES
The Aga Khan University LIBRARIES
http://creativecommons.org
Copyright licenses
L I B R A R I E S
eCOMMONS@AKU
: STATISTICS
Uploads
The Aga Khan University LIBRARIES
Around 3,000 items
Downloads
80,672 - downloads in the past year
85,362 full-text downloads to date
L I B R A R I E S
eCOMMONS@AKU
The Aga Khan University LIBRARIES
: CHALLENGES
Copyright clearance issues
Some publishers give the permission for internal use only
Faculty left AKU, contacts not available for copyright
Some vendors Sage/Wiley/InfoWorld sells copyrights @ $50-300/article approx.
Pre-print are not available with faculty/department
Archival of some journals/newspapers is not available in AKU libraries
Metadata harvesting – data not available in required format
Staffing (additional tasks are given to current library staff)
Next Step:
Library heads will approach individual departments for orientations/presentations.
Libraries will keep on collecting stuff, getting copyright clearance and uploading
full text articles.
Libraries will create profile pages of faculty and researchers with integration with
IR
L I B R A R I E S
LESSON LEARNED
The Aga Khan University LIBRARIES
Team building, keeping all on the same page.
Keep Public Affairs/Marketing department engage for institutional branding
and layout.
Contract agreement (between the institution and the vendor) should be
submitted to Legal Office for vetting well in time due to its technicality.
Finance department should be taken on board, as payment plan including
tax issues are part of the agreement. It depends on tax treaty between the
two countries. All this should be part of planning phase.
Institutions should avoid advance payment upfront to vendor. Breakup of
total payment into instalments on some agreed deliverables has been a
good experience.
Taking all libraries on board well before time and keep them involve in
every step of the project has been a great success. This works well as
change management tool.
Proper documentation of each and every step is very important to
keep track of all activities involved.
L I B R A R I E S
The Aga Khan University LIBRARIES
eCOMMONS@AKU
L I B R A R I E S
The Aga Khan University LIBRARIES
REFERENCES/SOURCES
Aga Khan University (2009), IR concept paper.
Aga Khan University Institutional Repository website http://ecommons.aku.edu
Association of Research Libraries (2009). The Research Library’s role in digital repository
services: final report of the ARL digital repository issues task force.
Bepress (2011). Next steps: your repository from set-up to launch. Digital Commons
Reference Material and User Guides. Paper 51.
http://digitalcommons.bepress.com/reference/51
Daly, Rebecca & Michael K. Organ (2009). Research online: Digital Commons as a
publishing platform at the University of Wollongong, Australia. Serials Review , 36 (3), 149153.
Li, Yuan and Billings, Marilyn S., "Strategies for Developing an Institutional Repository: A
Case Study of ScholarWorks@ Umass Amherst" (2011). Library and Librarians'
Publication. Paper 69.
Morris, Sammie L. (2011). Digital Commons: FSU's institutional repository (IR). Special
Collections and Archives. Paper 1.
Organ, M and Mandl, H (2007). Outsourcing open access: Digital Commons at the
University of Wollongong, Australia. OCLC Systems & Services, 23 (4), 353-362.
L I B R A R I E S
The Aga Khan University LIBRARIES
Thank You
L I B R A R I E S