Transcript awards committee - Prosecutors` Association of Ontario

ANNUAL GENERAL
MEETING
PROSECUTORS’ ASSOCIATION OF
ONTARIO
Nottawasaga Resort
Alliston
October 2014
AGENDA
•
•
•
•
•
•
•
•
Roll Call
Minutes of previous Annual Meeting
Matters Arising from the minutes
President’s Report
Financial Report and Appointment of Auditor
Committee Reports
Education Committee
Membership Committee
Legislation Committee
News Letter Committee/Corporate Communications
Awards Committee
Annual General Committee
Election of Directors
New Business
2013-2014
BOARD OF DIRECTORS
Charlene Perrotta
Doug Meehan
Ted Allen
Kevin Wiedekowsky
Nancy MacDonald-Duncan
Emma Luca
Marcy Dunlop
April Patterson
Dan Byskal
Ron Sabo
Michael Skof
Frank Capizzano
-
President
Past President
Vice President
Treasurer
Secretary
Director
Director
Director
Director
Director
Director
Director
Deborah Salvo – Executive Assistant
Life Members
• Ivana Baldelli
• Bradley Coutts
• Paul Dray
• Douglas Meehan
President’s Report
Executive Committee
• Participation on several external
committees: FLS; POA Best Practices;
Policy Table and OACP.
• Constitution “under construction”
• Partnership with AMCTO/MLEO/OAPSO on
Annual Licensing Forum
• Continue to provide leading, accredited
educational programming.
FINANCE COMMITTEE
Chair
Kevin Wiedekowsky
Members
April Patterson
• Responsible for the daily management of the
Associations financial assets and liabilities
including:
*
Daily bookkeeping, banking and
monthly financial reports to the Board
of Directors;
*
Liaise with various institutions including:
Royal Bank, Municipalities, Federal Tax
Agency
*
Liaise with Association Accountant:
John Lindsay;
*
Liaise with a number of vendors with a
continual focus on fiscal restraint
MANAGEMENT’S
RESPONSIBILITY FOR
FINANCIAL STATEMENTS
• Management is responsible for
the fair presentation of the
financial statements
STATEMENT OF OPERATIONS &
RESOURCES
• Revenue increased from $118K to $121K
(2.5%)
• Memberships up from $21K to $30K,
increase in dues
• Workshop revenue was up $2K
• Conference revenue down from $79 to
$73, fewer participants
STATEMENT OF
OPERATIONS &
RESOURCES-EXPENSES
• Overall expenses decreased from $126K to
$106K (15.8%)
• Website expenses down from $10K to
$6K-revamp of the site in the prior year
• Conference costs decreased from $77K to
$65K, fewer participates
• Workshop costs increased from $ 15k to
17K, more participants
STATEMENT OF OPERATIONS &
RESOURCES-REVENUE LESS
EXPENSES
• Expenses exceeded revenue by $14K,
versus a $8K loss for the prior year
• Good performance
STATEMENT OF FINANCIAL
POSITION
• Cash situation (includes term deposits) up from
•
•
•
$62K to $78K, primarily due to income
Very strong balance sheet
Ratio of current assets to current liabilities is
13:1, strong liquidity
No long term debt
Other Items
• Thanks to Kevin and Deb Salvo for
providing information for the year end
audit
• Thanks to the board
QUESTIONS
EDUCATION COMMITTEE
Co-Chairs
April Patterson
Marcy Dunlop
Members
Nancy Macdonald-Duncan
Emma Luca
Frank Capizzano
Michael Skof
Ted Allen
SEMINARS- EDUCATIONAL
COMMITMENT
On- going commitment to providing
diverse and quality education
• CPD Hours 2014
Spring Conference
4.5 Professionalism hours
11 Substantive hours
Fall Conference
3.75 Professionalism hours
9.25 Substantive hours
COSTS $$$$
• 2014 Spring Conference- New 2.5 day all
inclusive format cost $823.77
• 2014 Fall Conference – New 2.5 day all
inclusive format cost $ 823.77
New locations are being looked at for next
year and thus costs are TBD
MEMBERSHIP COMMITTEE
Chair
Marcy Dunlop
Executive Assistant
Deb Salvo
Frank Capizzano
• Every member has now been
assigned a membership
number.
• Currently 411 active members
• With the new membership
number we will be able to keep
better track of membership.
• We only have Individual
Memberships . New hires need
to register as members; they
do not take over their
predecessor’s membership.
Membership Committee
(cont’d)
• Any changes to information needs to be
sent to the membership committee.
• We have included a box on the form
requesting approval to contact members
by email.
LEGISLATIVE COMMITTEE
Chairs
Dan Byskal
Emma Luca
Members
All Directors de-facto members
Non-board Members
Hans Saamen
2014 AGM
Legislative Committee
Our mandate:
• Monitor and provide reports on decisions, new programs,
and other initiatives of the Provincial or Federal
Governments which may impact members and make
recommendations to the Board
• Summarize new legislation and case law affecting the
prosecution of regulatory offences and provide
information to the membership through the newsletter,
website and educational events
• Improve communication and working relationships with
the Provincial and Federal Governments
Legislation Committee
Activities
Member of POA Policy Table, Court Services Division,
Ministry of the Attorney General
• Member of Sub-committee to Table:
*
French Language Services Committee,
MAG
*
POA Working Group – Collection of Unpaid
POA Fines
*
POA Best Practices
* Represented on OACP, and PAG (Fire
Marshall’s Office)
…don’t forget….
A Consolidated, searchable case law update is
available on your website. It contains over 10
years of case summaries and in addition to being
searchable, it is sorted by name and by issue.
Many thanks to Stacy Stanley, prosecutor, City of
Hamilton, for compiling the consolidation and for
keeping it updated!
Recent case law of interest in your jurisdiction?
Please share! [email protected]
Mentoring Program
If you have a question, I am sure one of our
mentors can help!
• Hans Saamen, Jean Gillespie, Paul Dray and
Marcy Dunlop are available to members for oneon-one consultation via: telephone or email
• PAO Website contains information about the
program and includes mentor contact
information.
CORPORATE COMMUNICATIONS/
NEWSLETTER COMMITTEE
• Electronic Newsletter
Co-Chairs
(Corporate Communications)
•
Daniel Byskal
Michael Skof
•
Chair
(Newsletter Committee)
Ted Allen
•
•
•
continues to be a success
Majority of information
accessible to members only
Manual addition of new users
to prevent spambots
411 members registered
Addition of Anti-Spam Consent
Resource materials and
presentations available
AWARDS COMMITTEE
Chair: April Patterson
Paralegal Program
(2 Year Diploma)
$500.00
Sheridan College Institute of Technology
and Advanced Learning
Humber College Institute of Technology
and Advanced Learning
Loyalist College
Durham College
Awarded to a full-time student enrolled in the
second year of a paralegal type program who
best exemplifies the ethics and ideals of
justice while demonstrating excellence in
advocacy
AWARDS COMMITTEE
Bachelor of Applied Arts –
Paralegal Studies
$1000.00
Humber College
Institute of Technology and
Advanced Learning
Awarded to a full-time student enrolled in
the third year at who best exemplifies the
ethics and ideals of justice while
demonstrating excellence in advocacy
AWARDS COMMITTEE
Award of Merit/Recognition of Achievement
Individual
May be granted by the board to an individual who best
exemplifies the ethics and ideals of justice while
demonstrating an exemplary commitment to supporting
and promoting the aims and objectives of the Association
Corporate Recognition
May be granted by the board to a corporation that
contributes to the furtherance of justice while
demonstrating an exemplary commitment through its
support to assisting and promoting the aims and
objectives of the Association
AWARDS COMMITTEE
Honourary Membership
For an individual in appreciation of their outstanding
service to the Association and their commitment to
supporting and promoting the aims and objectives
of the Association
Lifetime Membership
To a member of the Association who has rendered
outstanding service to the Association
If you would like to nominate a person or corporation for one of these
four awards please contact the Award Chair via phone at 705-739-4220
x4427 or email at [email protected]
ANNUAL GENERAL MEETING
COMMITTEE
Chair
Frank Capizzano
• Organize Annual General
Meeting and Election
process
• Organize President’s
Dinner
* agenda
* speakers
* entertainment
Constitution Amendments
Update
• Highlights
New Associate Member Category
Simplify the Language
Elections Results
2014-15
April Patterson
Milena Commisso
Brigitte Hammond
Marcy Dunlop
-
3 year term3 year term3 year term3 year term-
Acclaimed
Acclaimed
Acclaimed
Acclaimed