ADE Documentation Requirements for PHLOTEs

Language Acquisition Department (LAD) 2013-2014

Objectives

• The participants will be able to maintain PHLOTE student documentation for ADE compliance by : – Identifying PHLOTE students – Organizing forms needed for documentation based on student ’ s status – Maintaining documentation records as an on going process

Place the student in the M ainstream program or, if requested, in Dual Language (DL).

PHLOTE PLACEMENT FLOW CHART Check the responses to the three language questions on the Registration Form and Home Language Survey I f all three responses are “English”on both forms … Administer AZELLA I f the response to one or more questions on either form is other than “English”... I f student scores becomes

I F EP

“Proficient,” ; place M ainstream or, if requested, in DL.

in the I f student does not score “Proficient,” becomes

ELL

; place qualified, in DL.

in ELD or, if requested & I f student scores “Proficient,” place in M ainstream or DL if requested. M onitor for 2 years. (Not Given AZ ELLA after reclassification) Newly identified

ELLs

same school year.

reassess in the Spring of the Continuing

ELLs

reassess annually every Spring until reclassified. I f student does not score “Proficient,” place in ELD or DL, if requested & qualified, the following school year. Reassess annually until Reclassified. I f student is “Proficient,” place in M ainstream or DL if requested. M onitor for 2 years. (Not given AZ ELLA after reclassification) I f student does not score “Proficient,” place ELD or DL, if requested & qualified, the in following school year. Reassess annually until Reclassified.

ELLARs:

· ·

Conference with parent required. Document placement on ELLAR form.

·

Send copy to LAD and place original in CUM .

·

Only ELLARs in a program (ELD or DL) will be assessed annually with AZELLA until proficient.

·

I f option is accepted, place in ELD and re-assess with AZELLA annually until Reclassified.

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FORMS related to PHLOTEs for the Cumulative Folders

Compliance checklist

Registration Form

Primary Home Language Other Than English Home Language Survey

Copy of test results each year

Parental Permission to Assess

if applicable

Parental Bilingual Education Waiver Application

if applicable

Parental Notification and Consent for Student Placement in an ELL Program

Parent Notification of Student Achievement of English Proficiency

English Proficient Student Two-Year Review Form

Parent Consultation Form (for ADE/OCR Resolution) & Student Intervention Plan

Parent Notification for Monitoring English Language Learner After Reclassification

Parent Notification of Student Achievement of English Proficiency Second Reclassification Status

Elementary Individual Language Learner Plan (ILLP)

Secondary Individual Language Learner Plan (ILLP)

English Language Learner Program Withdrawal by Special Education Criteria

Parent Request for Student Withdrawal from an ELL Program

Sample PHLOTE List

No Status

• • Registration Form Home Language Survey

Initial Fluent English Proficient (IFEP)

• • • • • Registration Form Home Language Survey AZELLA Results showing Proficiency Copy of Permission to Assess Student with AZELLA or Teacher Referral Form (if applicable) Waiver form for Bilingual Education/DL (if applicable)

ELL- English Language Learner

• • • • • • • Registration Form Home Language Survey AZELLA Results (cumulative) Parental Notification and Consent form for Placement in ELL program (current year) Copy of Permission to Assess Student with AZELLA or Teacher Referral Form (if applicable) Waiver form for Bilingual Education/DL (if applicable) Individual Language Learner Plan (if applicable)

WthPar-Withdrawn by Parent

• • • • Registration Form Home Language Survey AZELLA Results (cumulative) Parent Request for Withdrawal from ELL Program Services

WthIEP-Withdrawn by Exceptional Education

• • • • Registration Form Home Language Survey AZELLA Results (cumulative) Withdrawal from ELL Status by SPED Criteria Form

• • • • • • • •

RECL (1&2)- Reclassified

Registration Form Home Language Survey AZELLA Results Parental Notification and Consent form for Placement in ELL program (qualified years) All other documentation required for ELL status Parent Notification of Student Achievement of English Proficiency Two-Year Review Form Parent Consultation Form-OCR (if applicable)

• • • • • • • • •

ELLAR- English Language Learner After Reclassification

Registration Form Home Language Survey AZELLA Results (cumulative) Parental Notification and Consent form for Placement in ELL program (qualified years) Parent Notification of Student Achievement of English Proficiency Two-Year Review Form Parent Consultation Form-OCR (if applicable) Parent Notification of ELLAR Monitoring (response must match PHLOTE list response) All other documentation required for ELL and RECL students

• • • • • • • • • •

SRECL- Second (or more) Time Reclassified Students

Registration Form Home Language Survey AZELLA Results (cumulative) Parental Notification and Consent form for Placement in ELL program (qualified years) Parent Notification of Student Achievement of English Proficiency (most recent reclassification date required) Two-Year Review Form (cumulative) Parent Consultation Form-OCR (if applicable) Parent Notification of ELLAR Monitoring AZELLA Results showing Second Time Proficiency All other documentation required for ELL/RECL/ELLAR students

Waivers for PHLOTE Students

• • • Waiver form for Bilingual Education (Dual Language Program) Parental Request for Withdrawal from ELL program English Language Learner Program Withdrawal by Special Education Criteria o Withdrawal from ELL- You must follow the withdrawal protocol and contact your LAD specialist.

• • Most forms can be found at: http://intranet/languageacq/forms.asp

Access Mojave for student scores: http://elementary/Mojave

Presenters

Language Assessment Coordinators: • Charlotte Carrasco • Ruthanne Peyron • Lisa Sofias Eckrich •

Contact LAD at 225-4600

Used prior to 2013/14