Procurement

Warning – may contain useful information BIRMINGHAM – 13

th

March 2012

creating a safe, just and democratic society

Introductions

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Steve McGarvie, Senior Procurement Category Manager – Reducing Reoffending

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Joanna Fernandes, Procurement Category Manager – ESF

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Simon Ambrose, Assistant Procurement Category Manager – TA Funding

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Also includes Richard Hoy, Geraldine Curran (Main CFO Regional Contract Managers) and Tony Oloya (Assistant Procurement Category Manager – ESF)

The Procurement Process – Overview

Aims and Aspirations:

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Innovative, proactive and inclusive procurement process

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Identify and minimise the barriers to smaller organisations in terms of bidding for government work – Big Society, Localism, Social Value

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Offer technical support throughout this procurement – shaped by your input

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User-led processes based upon your needs – please complete the questionnaire!

The Procurement Process

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Launch events including initial support

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Consortia Building Time

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Stage 1 Request for Proposal (RFP)

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Short-listing

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Technical Support

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Two way dialogue

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Stage 2 RFP and Evaluation

The Procurement Process - Timescales

Key milestones:

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Competition advert published via Contracts Finder – February

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Deadline for submitting the first Request for Proposal (RFP Stage 1) response – June

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Shortlist of bidders taken forward to second stage announced –July

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Deadline for submitting the second RFP response (RFP Stage 2) – October

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Publication of the result of the procurement process – November

The Procurement Process – Overview - Lots

No. to be shortlisted / grants to be awarded Lot 1 – Up to £250k (National) Lot 2 – Up to £150k (Regional) Lot 3 – Up to £50k (Local) Lot 4 – South West including Cornwall - Up to £100k Lot 5 – South West including Cornwall- Up to £50k 3 6 24 6 6 1 2 8 2 2 TOTAL £1,250,000

The Procurement Process - Guidance

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We have produced the “Helpful Hints for Better Bids” leaflet to focus your thoughts when writing your response A separate word of advice:

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It is the responsibility of each consortia to manage any commercial or other risk that may result where an individual organisation is affiliated with more than one potential consortia model

The Procurement Process – Points of Contact (1)

Main NOMS CFO Prime Providers here today:

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East Midlands: Leicestershire and Rutland Probation Trust, Carrie Peters – [email protected]

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West Midlands: PPDG, Dal Veysey [email protected]

The Procurement Process – Points of Contact (2)

Other NOMS CFO Prime Providers:

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South West (inc Cornwall): Tribal Group, Julie Welch [email protected]

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North West (inc Merseyside): Merseyside Probation Trust, Tracey Hill – [email protected]

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North East: PPDG, Mark Harrison [email protected]

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Yorkshire and Humberside: West Yorkshire Probation Trust, Craig Walker – [email protected]

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South Yorkshire: South Yorkshire Probation Trust, Robert Moore – [email protected]

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London: Working Links, Graham McAlpine – [email protected]

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East of England: Serco, Amisha Patel – [email protected]

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South East: Serco, Sarah Burnett – [email protected]

The Procurement Process – Points of Contact (3)

Prisons and Probation:

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Points of contact will also be provided for Prisons and Probation to ensure equality of access to information for all bidders

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This must not be used to influence or lobby in support of individual bids

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Clarification questions and responses will be published to all bidders, unless commercially sensitive

The eSourcing Portal (1)

Supported by Emptoris (no longer Bravo Solutions)

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Web address: https://esourcing.justice.gov.uk

The eSourcing Portal (2)

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Some of you may already be registered from previous activities and will be familiar with the portal

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Some of you may have asked to register on the eSourcing portal following the launch of this programme

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At this stage it is not critical for every individual organisation to have access to the portal

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Bids will be submitted via the portal by consortia – the consortium will require access

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Alternatively, the RFP Stage 1 submission may be made by a nominated organisation on behalf of the members of the consortia

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All the documentation on the portal will be made available via www.co-financing.org

Drop-in Sessions

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Steve McGarvie, Joanna Fernandes and Simon Ambrose will be available to answer any questions you may have relating to:

• how to apply • stages of the process • pitfalls/common failings • the eSourcing portal •

We are also happy to receive feedback on the shape and nature of the exercise

Clarification Questions etc

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Today – Please use the Question Box to outline any areas that may still be unclear after this event

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After the event – please submit questions to [email protected]

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Once the RFP Stage 1 has been launched - questions should be submitted via the eSourcing portal

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Answers provided to the above will be circulated to everyone (unless the question is commercially sensitive)