Transcript orientation 2012
GFWC FLORIDA FEDERATION OF WOMEN’S CLUBS
DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTOR ORIENTATION 2012
GFWC FLORIDA PRESIDENT TEDDY HULSE GFWC Florida First Vice President CAROLE WEAVER
GETTING TO KNOW YOU!
• PLEASE FILL OUT THE YELLOW INFORMATION FORM Name District Your current title and club E-mail address – phone numbers and Birthday
WHO ARE YOU?
You are an elected officer You represent your district You are your district’s liaison to the state federation YOU ARE GFWC FLORIDA
WHAT DID I SIGN UP FOR?: • • • • • • • Advance the work of GFWC Florida Assist all state officer’s and chairmen in the promotion of programs Arrange and conduct the annual meeting and all workshops Collect club reports and present a resume of the work of the district at the ADM Send a list of the newly elected club officers by June 1 Visit each club in your District Encourage new clubs and reinstatement of former clubs.
AND THERE’S MORE?
• • • District will hostess a state meal function and you will bring greetings and sit at the head table at that meal function Submit an article about the district to the GFWC Florida Clubwoman You will work with the membership chairman on the formation of new clubs •
GET YOUR DISTRICT EXCITED!
CHECK LIST
• • A Check List is in your notebook Tips on things to work on between now and the DD/JDD meeting at convention.
• To help you get focused and started in the right direction
NAME BADGES OR TAGS First Name or Nick Name • Full Name • Title
PAT ZAZZARINO GFWC Florida President-Elect
DARA BERGDOLL GFWC FLORIDA DIRECTOR ELECT OF JUNIOR CLUBS
•
LET’S TALK FINANCE$
WITH GFWC FLORIDA FINANCE OFFICER KAREN-LEE DONOHUE and GFWC FLORIDA TREA$URER MARY POWELL
DISTRICT MONEY
• EACH CLUB SHOULD SET ASIDE MONEY TO ASSIST THE DIRECTOR • SET A REGISTRATION FEE $1.00 OR $2.00 per member per meeting Woman’s Clubs give to DD Junior Clubs give to JDD
YOUR FIRST RESPONSIBILITY • • • • • • CONVENTION – APRIL 27-30, 2012 Registration and Meals Installation Rehearsal Installation is on Sunday, April 29,2012 Husband and guests Board of Directors Meeting Monday Morning April 30, 2012
When Does My Term Begin?
• After the installation on April 29, 2012 and you receive your pin • Past Director’s Pin?
GETTING ORGANIZED
Setting up Files or Notebooks Each club in your district District Communications Installations Ideas for Speeches Receipts for Expenses
GFWC President, Staff, Executive Board and Board of Directors GFWC New England GFWC Great Lakes GFWC Middle Atlantic GFWC Mississippi Valley GFWC South Central GFWC Southeastern GFWC Western States GFWC Southern Florida, Georgia, Alabama, Mississippi, South Carolina GFWC Florida www.GFWCFlorida.org
Florida has 14 Districts GFWC Regions States is GFWC Headquarters GFWC The building houses the President and Staff.
in The President and Staff are available to all members of GFWC by phone or email. For more information : WWW.GFWC.ORG
GFWC is broken into 8 regions.
Regions hold Conferences in the fall of each year, and also meet at GFWC Conventions All Fifty States Districts Clubs (The solid base on which OUR Federation Stands Tall.)
APPOINTMENTS
• District Secretary • District Treasurer • District Chairmen • Chaplain • District Arts Chairman • President’s Project
INFORMATION YOU NEED TO TRANSITION • A Current list of Club Presidents in your District
‘THE CALL’ Comes from the District Director and sent to...
• • • • • Every Club (Woman’s, Juniors, Juniorettes District Chairmen State Officers Past GFWC Florida Presidents Past GFWC Presidents Must be sent 45 days in advance of the meeting!
What’s In A Call
• • • • • • • • Meeting Title Place of the meeting (directions) Registration Time and call to order time Cost of Registration Cost of Luncheon Deadlines for monies and how the checks are made out Name and Address of person receiving reservations Speaker
YOUR FIRST MEETING SPRING WORKSHOP
• You plan and execute...here are some suggestions: – Officer Training – Parliamentary Procedure – Leadership – New Projects & Programs – Membership – Fund Raising Ideas
• SPRING WORKSHOP (continued) Allow former director to give out awards and certificates from Convention • Talk about a District President’s Project
What Other District Meetings do we need?
• Spring Workshop • August – President’s Council • Reporting Workshop – Early November • February – District Art & Crafts – Woman’s/Junior Function
JANUARY 2013
REPORTS from the clubs in your district
• •
PROTOCOL
Head Table (optional) Printed Program or Agenda • God before country • Flag is ALWAYS on the speakers Right “As she faces the Audience” • Introductions
• • WHAT’S NEXT?
Hostess Club Should already be chosen Duties are: – Provide the meeting place – Handle reservations – Provide morning coffee/juice and light refreshments – Table decorations – Program with the agenda – Name Tags – Luncheon/drinks/dessert – Optional – Door Prizes
REIMBURSABLE EXPENSES!
• Each District Director will be allotted $150.00 for reimbursable expenses Each Junior District Director will be allotted $100.00 for reimbursable expenses Subject to change
ANNUAL DISTRICT MEETINGS • • • 2012 Fall Tour of Officers (ADM) 10/4 to 10/11, 2012 Specific dates/district info at convention
ADM District Responsibilities • • 1 Hotel Room for tour Officers for the night Before Meal the night before Tour Teams 1.President and First Vice President 2.President- Elect and Director of Junior Clubs
Communication A Vital Part of the Job!
•
Newsletters
•
Brag Time at meetings
•
Encourage the use of the web sites
Installations
• • • • • Bylaws – not all officer’s duties are the same Sample installations in the Potpourri Book Ask for a Theme Funny verses serious Blessings
Also in your
•
notebook...
A material list and order form • GFWC Clubwoman magazine subscription form
The 1895 Society Preserving our Past & Ensuring Our Future
This is an ongoing GFWC Florida Project
PAVING THE WAY
One Brick at a Time Bricks are $100.00 each This is an ongoing GFWC Florida Project
“BYLAWS” The LAW PERIOD!
BYLAWS FOR DISTRICT DIRECTOR & JUNIOR DISTRICT DIRECTORS reads...
• • • • 1. advance the work of GFWC Florida; 2. assist all state officers and chairmen in the promotion of the programs; 3. arrange and conduct the annual district meeting and all workshops with the respective districts; 4. collect reports from clubs in the district and present a resume of the work at each annual meeting.
Bylaws Continued ...
• • • 5. send a list of the newly elected officers of every club in the district by June 1 of each year to GFWC Florida headquarters, the president-elect and the corresponding secretary; 6. visit each club in the district; 7. encourage the organization of new clubs and reinstatement of former clubs.
• • • • • • • • • • •
GFWC FLORIDA OFFICERS
President President-Elect - District Directors First Vice President – Chairmen/Reporting Second Vice President – Membership Recording Secretary *Corresponding Secretary Treasurer Director of Junior Clubs *Finance Officer Member at Large *Parliamentarian
DD’s GROUP NAME • • • District Directors usually come up with a name Something in conjunction with the new President’s theme.
Email me your thoughts @
GFWC FLORIDA HEADQUARTERS 4444 FLORIDA NATIONAL DRIVE LAKELAND, FLORIDA 33813 863-647-2642 E-mail : Chrissy Fry, Executive Director