Operational Working Group

SEESIM 14

Initial Planning Conference (IPC)

21st – 24th January 2014 Zagreb, Croatia

LTC Ana Hajdić Co-Chairs LTC Petar Vrategov UNCLASSIFIED 1

Operational Working Group

SEESIM 14

Introductions

UNCLASSIFIED 2

IPC Operational WG Objectives SEESIM 14

Discuss proposal and schedule for Training Audience Seminars and Workshops Review and update Exercise Specification ( EXSPEC ) Develop DRAFT Manning Document Review Exercise Planning and Execution dates Review and update Plan of Action and Milestones ( POA&M )

UNCLASSIFIED 3

IPC Operational WG Objectives SEESIM 14

Conduct Training Objective Workshop (TOW) Conduct MEL/MIL Development Workshop Discuss development of ‘Road to Crisis” (Video?) Determine Operational Working Group Objectives for the MPC Draft Operational Working Group minutes

UNCLASSIFIED 4

Manning Document SEESIM 14

• •

Exercise Control (EXCON)

– Operational Personnel (includes all Response Cells) – Technical Personnel – Determine required billets at IPC – Provide names at FCC

Training Audience

– Personnel in Emergency Operations Centers (EOCs) and SEEBRIG HQ – Determine required billets at IPC – Provide names at FCC

UNCLASSIFIED 5

POA&M

SEESIM 14

• Items to add to POA&M – Dates for Training Seminars/ Workshops (Steering Group)

UNCLASSIFIED 8

IPC Operational WG Objectives

SEESIM 14

•

Discuss proposal and schedule for Training Audience Seminars and Workshops

•

Review approved EXSPEC

•

Discuss and refine Manning Document

•

Discuss Information Management strategy for the exercise

•

Discuss AAR strategy for the exercise

•

Review Exercise Planning and Execution dates UNCLASSIFIED 9

IPC Operational WG Objectives

SEESIM 14

•

Review and update POA&M

•

Conduct Training Objectives Workshop

•

Conduct MEL/MIL Workshop

•

Determine Operational Working Group Objectives for the MPC

•

Identify and discuss any remaining Operational Issues

•

Draft Operational Working Group minutes UNCLASSIFIED 10

IPC Operational WG Objectives

SEESIM 14

• • OpWG representatives will participate in the Training Objectives Workshop (TOW) and MEL/MIL Development Workshop on 22-23 January 2014 . These representatives will be responsible for developing detailed exercise injects to support the specified scenarios and training objectives for SEESIM 14. They should not be members of the Training Audience.

UNCLASSIFIED 11

MPC Operational WG Objectives SEESIM 14

•

Review and refine Exercise design

•

Discuss Training Audience Workshops

•

Review Exercise floor plans

•

Review Exercise planning and execution timeline

•

Discuss Manning Document

•

Review and discuss draft Information Management Plan

•

Refine National Scenarios and Training Objectives UNCLASSIFIED 12

MPC Operational WG Objectives SEESIM 14

•

Develop daily Exercise Operational Schedule

•

Review exercise planning and execution timeline

•

Review and update POA&M

•

Conduct MEL/MIL Workshop

•

Determine Operational Working Group objectives for the FCC

•

Identify and discuss any remaining Operational Issues

•

Draft Operational Working Group minutes UNCLASSIFIED 13

SEESIM 14 MEL/MIL SEESIM 14

Road to Crisis Video Discussion

UNCLASSIFIED

SEESIM 14

Questions ?

UNCLASSIFIED 15

SEESIM 14

SEESIM 14 Scenario Development

Scenario Manager CPT Višnja Prebeg UNCLASSIFIED 16

Definitions SEESIM 14

National Scenarios

Scenarios retained within the border of a single nation, but does not prevent cross border coordination for additional resources

Sub-Regional Scenarios

Large incidents occurring in more than one nation that stimulates cross-border coordination

UNCLASSIFIED 17

SEESIM 14

National Scenarios

UNCLASSIFIED 18

National Scenarios Agreed at ESC SEESIM 14

•

Bosnia and Herzegovina

– Cyber Attacks, Forest fire •

Bulgaria

– Flooding, Refugee Influx •

Croatia

– Earthquake, Cyber Attack •

Montenegro

– Earthquake •

Romania

– Terrorist attack •

The former Yugoslav Republic of Macedonia*

– Cyber Attack •

SEEBRIG

– Assistance to be determined (only for Disaster Relief Operations) •

Albania, Georgia?

-TBD •*Turkey recognizes the Republic of Macedonia with its constitutional name.

UNCLASSIFIED 19

SEESIM 14

Sub-Regional Scenarios

UNCLASSIFIED 20

•

Sub-Regional Scenarios Agreed at ESC SEESIM 14

•

Earthquake

•

Flooding

– Romania and Bulgaria – Bosnia and Herzegovina and Croatia, •

Flooding

– Bulgaria and the Former Yugoslav Republic of Macedonia*, •

Chemical incident

– Bosnia and Herzegovina and Croatia •

Airplane crash

– Croatia and Montenegro •

Albania, Georgia?

-TBD •*Turkey recognizes the Republic of Macedonia with its constitutional name.

UNCLASSIFIED 21

Scenarios Agreed at ESC- Sub-Regional SEESIM 14

UNCLASSIFIED 22

Coordination of Sub-regional Incidents SEESIM 14

• Training Objectives (primary, secondary) • Locations/affected area (per nation) • Description “step by step” • Number of affected persons • Incident start/end time • Expected Outcome • Lead nation

UNCLASSIFIED 23

Main Scenario SEESIM 14

• • • • • • • • • • • •

Themes Agreed at ESC:

Cyber Attacks Bosnia and Herzegovina Croatia The former Yugoslav Republic of Macedonia* Others?

Earthquakes Croatia Montenegro Romania Bulgaria Others?

UNCLASSIFIED 24

SEESIM 14 Main Scenario Themes Agreed at ESC:

• • • • •

Floodings Bulgaria Bosnia and Herzegovina Croatia The former Yugoslav Republic of Macedonia* Others?

UNCLASSIFIED 25

SEESIM 14 To be considered . . .

• Leading Nations for sub-regional scenarios?

• Training Objectives for sub-regional scenarios – AAR analysis, data base updates?

• RPs required to establish a realistic training environment for the EOCs • IOs, GOs, NGOs, Media (national and international) vs TOs?

UNCLASSIFIED 26

SEESIM 14

Questions ?

UNCLASSIFIED 27

SEESIM 14

Training Objectives Workshop (TOW)

UNCLASSIFIED 28

Training Objectives SEESIM 14

• The list of agreed training objectives

UNCLASSIFIED 29

SEESIM 14 Training Objectives

• •

Describes desired outcome of a training activity Based on essential tasks, and derived from joint doctrine, SOPs, and Commander’s guidance

•

Multiple training objectives may be prescribed for each task UNCLASSIFIED 30

Training Objective Workshop Goals SEESIM 14

•

Derive Training Objectives from selected tasks by identifying:

–

Training Audiences (

who

must contribute to the

–

accomplishment of a task?) Fundamental activities and processes of each

– – –

Training Audience contributing to accomplishment of a task (

what

must we do?) Stimuli that spur the Training Audience to act (

when

must we respond?) Associated performance metrics ( e.g.,

how well

/

often

, etc. must we do it?) Methods to accomplish the training (

how

) UNCLASSIFIED 31

SEESIM 14 How TO are Developed

• • • •

•Ask....

.

Who contributes to the accomplishment of the task? (the potential Training Audience , which may have multiple players)

– –

Do they do all of the task or only part?

If only part, who else contributes?

What processes do they do? ( performance ) What prompts them to do or affects them doing the task? ( training situation ) What measures and criteria show task(s) completion?

( level of performance ) The combined answers equate to a Training Objective UNCLASSIFIED 32

TO Workshop Goals SEESIM 14

• • •

A Training Objective MUST be Measurable!!!

Short Term: Objectively (time, percentage, go-no) Long Term: Subjectively (very hard in SEESIM event) UNCLASSIFIED 33

PRIMARY TRAINING AUDIENCE

•

SEESIM 14

PTA for SEESIM 14

: • CMEP officials responsible for national response to a crisis.

• PTA operates from Emergency Operations Centers (EOC) • Playing from their respective countries (JCATS availability?).

• TA for SEEBRIG - SEEBRIG HQ • SEEBRIG Greece HQ playing from Larissa, • SEEBRIG Engineer Task Force (ETF) participation?

UNCLASSIFIED 34

“Tools” For Developing TO SEESIM 14

• •

NATO Task List (NTL) Standing Operating Procedures (SOPs) or Emergency Operating Procedures (EOPs)

• • •

Training Manuals Operational Plans Doctrine / Tactics, Techniques & Procedures

•

Lessons Learned Analysis UNCLASSIFIED 35

Training Objectives Summary SEESIM 14

•

Properly prepared, training objectives , derived from essential tasks, assist the command to focus attention on improving required performance levels , demonstrated in training exercises

•

“If all training objectives for a particular task are achieved, that task can be accomplished to standard by the audience being observed.” UNCLASSIFIED 36

SEESIM 14

Training Objective Practical Writing

UNCLASSIFIED 37

SEESIM 14 Sub Regional Incidents

•

Natural Disaster Incidents

•

(Earthquake, Floodings)

•

ST 1.2.3 Provide for En Route Support and Clearances

•

OT 2.1.5 Develop Multinational Intel / Info Sharing Structure

•

OT 3.2.4

•

Provide for Movement Services in AO

•

OT 1.7.8 Plan and Conduct Patient Evacuation

•

OT 2.5.0 Disseminate and Integrate Operational Intel

•

OT 4.11.4 Establish Disaster Control Measures

•

OT 4.12.6 Coordinate Disaster Relief

•Natural

Disasters

•

ST 6.3.1 Coordinate Support for Forces in the AO

•Terrorism

UNCLASSIFIED

•

ST 6.5.5 Provide Support for HADR, & Civ/Mil Cooperation

•Cyber

38

SEESIM 14

Training Objective Practical Writing

•Intelligence •Performance - •Provide Theater Threat •Assessment •Command •Performance - •Coordinate Ministry

Support for Relief Actions

•Operations •Performance - •Coordinate, Integrate and •Execute Force •Employment •

OT 3.2.4

•

Provide for Movement Services in AO

•Comms •Performance •Matrix

-

•Establish and Maintain • Communications •Logistics •Performance - •Oversee Movement •of Fuel and Ammo Intra- •Theater

UNCLASSIFIED 39

Sub Regional Incidents SEESIM 14

•Intel •Operations •Intel •Command •

Identified

•

Task

•Logistics •Comms •Operations •Command •

Identified

•

Task

•Logistics •Comms •Intel •Operations •Command •

Identified

•

Task

•Logistics •Comms •Intel •Operations •Intel •Operations •

Identified

•

Task

•Command •Logistics •Comms •

Sub Regional Incidents

•

(Affected SEDM Nations)

•Command •

Identified

•

Task

•Logistics •Comms •Intel •Operations •Intel •Operations •Intel •Command •Operations •

Identified

•

Task

•Logistics •Comms •Natural Disasters •Terrorism

UNCLASSIFIED

•

Identified

•

Task

•Command •Logistics •Comms •Command •

Identified

•

Task

•Logistics •Comms •Cyber

40

SEESIM 14 Deriving Objectives

•Intel • •Command

Identified

•Operations •

Task

•Comms •Logistics •

Emergen cy or

•

Standing

•

Operatin g

•

Procedur es

•“Coordinate

…”

•“Determine …” •“Respond …” •“Conduct …”

UNCLASSIFIED 41

Training Objective (TO) Examples SEESIM 14

•

3 Categories of Level of Performance (LOP)

– Process and procedures (P/P) – Time – % accomplished

UNCLASSIFIED

•

42

SEESIM 14

MEL/MIL Development WS

UNCLASSIFIED 43

SEESIM 14 Agreed during ESC

• The Training Objective Workshop (TOW) and initial MEL/MIL Development Workshop are scheduled as part of the Initial Planning Conference (IPC) • Each nation should develop approximately 90 100 injects at the IPC • Each inject developed during the workshop should support a specific training objective and include an expected action to assist with proper evaluation

UNCLASSIFIED 44

MEL/MIL Development SEESIM 14

• Scenario Managers will review all injects after the IPC and provide feedback at the MPC to identify gaps • A second MEL/MIL Development Workshop is scheduled for the Main Planning Conference (MPC) to finalize injects • Nations will be provided the opportunity to continue MEL/MIL development between planning conferences

UNCLASSIFIED 45

SEESIM 14 SEESIM 14 Scenario

• The SEESIM 14 Scenario will be constructed using events, incidents and injects.

-

Event

– Entity (nacional, sub regional ..)

Incident

– Major theme within the Event (flooding, earthquake, terrorist attack, …)

Inject

– Detailed information sent to the training audience related to the incidents (28 homes completely submerged in they city of xxxx, 200 school children trapped under rubble, etc.)

UNCLASSIFIED 46

MEL/MIL Development SEESIM 14

• An automated MEL/MIL development tool will be used to enter injects (JEMM) • Training on the automated tool will be provided prior to the MEL/MIL Workshop • A Final Draft of the MEL/MIL will be available for review at the Final Coordination Conference (FCC)

UNCLASSIFIED 47

MEL/MIL Sync Matrix sample

SEESIM 14

UNCLASSIFIED 48

MEL/MIL Sync Matrix sample SEESIM 14

UNCLASSIFIED 49

SEESIM 14 MEL/MIL WS SEESIM 14

• MEL/MIL Development Workshop • 60-70 draft MEL/MIL injects ( view sample) • Coordination of Sub regional injects

UNCLASSIFIED 50

SEESIM 14 To be considered

• Leading Nations for sub-regional scenarios?

• Training Objectives for sub-regional scenarios – AAR analysis, data base updates?

• RPs required to establish a realistic training environment for the EOCs • IOs, GOs, NGOs, Media (national and international) vs TOs?

UNCLASSIFIED 51

To ensure SEESIM 14

• • • • • “Expected Action” should be included for each inject to allow for proper analysis.

AAR personnel familiar with the scenario and national focus areas Each nation to send MEL/MIL Trackers, JCATS operators and LNOs to EXCON Main Suficient number of AAR analysts per Site Suficient RPs to replicate IOs, NGOs

UNCLASSIFIED 52

SEESIM 14

Questions ?

UNCLASSIFIED 53

SEESIM 14

¸After Action Review Manager

MAJ Željko Mauhar AAR Manager UNCLASSIFIED 54

SEESIM 14

JEMM Familiarization

LTC Stefan Siminoi MAJ Cezar-Arian Paraascan Romanian Simulation Training Centre UNCLASSIFIED 55

SEESIM 14 Exercise Design SEESIM 14

EXCON MAIN CROATIA VTC, VoIP, Web, Email UNCLASSIFIED 56

SEESIM 14 Exercise Design SEESIM 14

Remote Site EXCON Main Exercise Director EXCON Director Operations Control Scenario Manager AAR Manager Information Manager Coordination National Response Cell Liaison Officer MEL/MIL Tracker JCATS Operator Coordination RFIs Guidance MEL/MIL Injects EXCON Forward Site Manager AAR Analyst Role Players EOC International Response Cell (Role Players) UNCLASSIFIED TRAINING AUDIENCE Other EOCs 57

SEESIM 14 Exercise Design SEESIM 14

Exercise Director Deputy Exercise Director Personnel located in Croatia Personnel located in Croatia and remote sites Visitor Observers Bureau (VOB) Public Information Center (PIC) EXCON Director EXCON Admin Operations Group Technical Group Operations Officer Technical Coordinator Information Manager Scenario Manager MEL/MIL Trackers Systems Technicians Comm Technicians Liaison Officers (One per Exercise site, all located in Croatia) (One per Exercise site, all located in Croatia) VTC Bridge Operator VTC Operators After Action Review Mgr AAR Analysts (One per Exercise site) International Organizations (TBD) Site Mgrs / Role Players UNCLASSIFIED JCATS Tech Controller Database Manager Sr Model Controller JCATS Operators (One per Exercise site, plus EXCON Main techs) (One per Exercise site, plus EXCON Main techs) (One per Exercise site) (One per Exercise site, all located in Croatia) 58

SEESIM 14 EXCON Purpose

• Ensure that training takes place by using injects to drive the Training Audience in the direction we want them to go • Provide an environment that increases realism and enhances the training experience • Coordinate activities of all control elements to ensure a consistent and coherent picture is presented to the Training Audience • Capture Observations and lessons to improve future planning and training

UNCLASSIFIED 59

EXCON Main SEESIM 14

• EXCON Main provides the central focus for consolidation of information, coordination of events, and overall direction for the exercise • EXCON Main will be located in Zagreb, Croatia

UNCLASSIFIED 60

EXCON Forward SEESIM 14

• EXCON Forward will be located in each country or organization which has an operational Emergency Operations Center (EOC) • EXCON Forward is the critical control link with the Training Audience • EXCON Forward feedback to EXCON Main will determine the effectiveness of the overall regional training • EXCON Forward generally consists of a Site Manager, AAR Analyst, Site Technicians (VTC Operator, Systems, Communications), and other Role Players required

UNCLASSIFIED 61

SEESIM 14 EXCON Training

• Technical Training for remote site technicians will be conducted 4 - 5 September 2014 • Training for Site Managers and AAR Analysts will be conducted 9 - 11 September 2014 • Training for MEL/MIL trackers will be conducted TBD • Training for JCATS Operators will be conducted 18 19 September 2014 • Training for EXCON Main personnel will be conducted 22 September 2014

UNCLASSIFIED 62

SEESIM 14 EXCON Training

• Training for EXCON Forward personnel will be conducted by the Site Manager prior to STARTEX – Site Managers will receive EXCON Training three weeks prior to STARTEX – A Training Package will be provided to each Site Manager for use in training of remote site EXCON personnel

UNCLASSIFIED 63

EXCON Training Topics SEESIM 14

• Exercise Overview • Exercise Design • EXCON Overview and Organization • EXCON Key Billets and Responsibilities • Scenario and MEL/MIL Inject Process • JCATS Model Overview (TBD) • Information Management • White Cell Procedures • AAR Process • Distinguished Visitor’s Day (DVD)

UNCLASSIFIED 64

Training Audience (TA) Training SEESIM 14

• Training for the Training Audience (EOCs) will be in the form: – Workshops and Seminars – Exercise specific training

UNCLASSIFIED 65

Previous Training Workshops SEESIM 14

• • • •

Croatia

– Crisis Management – Civil Emergency Planning

Greece

– Chemical, Biological, Radiological, Nuclear Defense – Response To Terrorism

Serbia

– Disaster Management Seminar

Turkey

– Humanitarian Relief Operations in Disasters – Cyber Terrorism – Border Security Control – Defence Against Terrorism

UNCLASSIFIED 66

Training Audience (TA) Training SEESIM 14

• Exercise specific training for the Training Audience will be conducted by each Site Manager • A Training Package will be provided to each Site Manager during Site Manager Training for use in training of their EOC • Exercise specific training includes: – Exercise Overview and Objectives – Scenario Overview – Exercise Design – Information Management – Execution Schedule

UNCLASSIFIED 67

SEESIM 14

Questions ?

UNCLASSIFIED 68