Transcript Traffic Accounts - C-TARA

Traffic Accounts-Its Importance
Role of Railways
Transportation Business- Service Sector
Different from other Service Sectors.
Dual Role
Commercial- Profit motive
Social Obligation
Features
IR single largest National Carrier.
Moves 18 mn. Pass. 2 mn. tonnes daily.
IR has 6,909 stations over a total route
length of more than 63,327 kilometers.
Features
Provides Cheap and clean Transport.
Best Suited for Bulk Commodities.
Provides better economies of scale.
Pricing Policy
Principles of Charge

What Traffic Costs.

What Traffic Can Bear.
Pricing Policy
Commodities grouped into Classes.
Rate charged based on
Class-T/L, W/L Rate.
Distance- Shortest Route, Telescopic
Benefit.
Pricing Policy
Limitations
Seasonal Variations
Regional Variations.
Empty Flow in Return Direction.
Dynamic pricing
Dynamic pricing is basically a play of
supply and demand factors and the
influence of seasonal and regional
skews in the economy.
In the unorganized sectors, this is in
vogue from olden days and successfully
implemented in other organized sectors
esp., in the air travel industry and road
transport.
Dynamic pricing
Seasonal Variation- BSS, Surcharge on
Transportation Products, Incentive Schemes.
Regional Variation- Enhanced LoadabilityCC+8, CC+6 routes
Empty Flow- Grant Incentive on pre-identified
routes
Role of Accounts
Dual Role
Financial Advice
Book Keeping
Expenditure
Earnings
Con/Stores/Genl.
Traffic Accounts
Traffic Accounts-Role
TAO
Budget
I.Audit
Books
I.Check
Tfc.Fin.
Earnings Budget
Exercise similar to Exp.Budget.
Pass. & Other Coaching- Commercial Br.
Goods- Operating Br.
Sundry- Accounts Br.
Principles Of Check
Person to whom service rendered paid
correctly.
Person who received the amount
remitted correctly.
Apportionment of Earnings.
Role of Staff
Watch accountal.
Conduct Audit on Returns/Statements.
Section(s) under Coaching and Goods.
Results of Check- AIC, E/Sheet.
Role of Staff
Knowledge/Update of C.Circulars.
Prevent leakage of Revenue.
Limitation - volume of Transactions
Role of TIA
Friend, Philosopher and Guide.
Periodic Inspection of Station(s).
Checks Initial Records at Station.
Accountal of Earnings
Traffic Book- Part A,B,C and D.
Apportionment- Goods &Coaching Ergs.
Share/Credit for Org/Term. /Cross Tfc.
CAS-Centralized Apportionment System
Done by RITES/NDLS.
C.Rly. Co-ordinates
APPORTIONMENT
Goods
 Based on Tonnage and Dis.Carried.
Terminal Cost- at each endother than coal- Rs.31 per Tonnee
Coal- Loading Rly.-Rs.45 per Tonnee
Destination Rly.- Rs.31 per Tonnee
Diversion Debits- Claim when Frt. >10Lakhs
per Rake and more than 1 Cr.
APPORTIONMENT
Coaching
Passenger- 5% for Org.Railway.balance
distance leg wise.
Parcel- Based on peak period(II period)
BPT- Pre-fixed %
Traffic Suspense
Based on Commercial Accting Principle.
03 components-SOS, AOB, CIT.
Internal Check
Refunds
Freight,
Wh.Chgs/D.Chgs
 Rebate Bills

C.Claims- Pass.Accident, Ft.C.Cases
TRAFFIC FINANCE
Proposals are under
Coaching – Halts, TBAs,RTSA,GTBS etc;
Other Coaching- SLRs, Parcel Van etc;
Goods- Incentive Schemes etc;
Dynamic pricing
I/ scheme for inc tfc. In L.Season.
LTSIS
I/scheme for TEFD —Sidings & G. sheds
Incentive schemes for Frt. forwarders.
Traffic Accounts
New Concepts
Daily Billing
E-Payment
Maintenance Charges
RMC as Rev.Traffic
E-Payment
A web-enabled 24x7 facility
Works through the State Bank of
India secure payment gateway
Functional FOIS Terminal essential
Linked through TMS (Terminal
Management System) of FOIS,
managed by CRIS
OPERATION OF E-PAYMENT
Railway and Party have account in
the same Nationalised Bank
Siding clerk with access to TMS can
instantly debit party’s account and
credit Railway’s account to the
extent of value of RR
On getting confirmation, E-RR can
be generated
SECURITY FEATURES
TMS will ensure that E-RR is not
exceeded
Command for collection of freight shall
contain complete RR details, Bank and
LC details
Bank’s
confirmation
will
be
in
encrypted form with all details
TMS will display Confirmation Message
to operator
E-RR shall contain Transaction ID,
Time, Customer Code, LC No., Party’s
and Railway’s Bank details etc.
REPORTS AND CHECKS
Bank shall generate a Daily List of
Transactions
System
(FOIS
interface)
shall
generate each day e-LogE-RR shall also be treated as Bank
Challan
E-PAYMENT – Advantages
Hassles of payment by Demand Draft avoided
Commission charges
Transmission to loading point
Refund of rounded-off freight c/o to next
month
Better liquidity
CNCC : Bank Guarantee equal to 15/7 days freight
WOC : Cash Deposit equal to 20 days freight
E-Payment : LC equal to 5 days freight
A 24x7 facility: Instant information on Fund Balances
Savings in Man Power for all 3 parties to the Agreement
FREIGHT PAID
THROUGH
CASH/DD/FCN
DEPOSITED IN
LOCAL BANK
THROUGH CR
NOTE (BANK
CHALLAN)
SENT TO
CASH OFFICE
. DEPOSIT IN
BANK
DETAILS
RECORDE
D IN CR
NOTE
DEALT AS
PER
PROCEDURE
IN VOGUE
DEPOSIETD IN
LOCAL BANK
THROUGH CR
NOTE (BANK
CHALLAN)
SENT TO CASH
OFFICE
DEPOSIT IN
BANK
BANK
CHALLAN IN
TRIPLICATE
1. BANK COPY
2. STATION COPY
3. CASH OFFICE
COPY(SENT
ALONG WITH CR
NOTE)
AMOUNT ENTERED
IN CASH BOOK
SENT TO BOOKS
SECTION ALONG
WITH BANK
CHALLAN
BOOKS SECTION
AMOUNT TAKEN
AS DEBIT TO RIB
SUSPENSE HEAD
AMOUNT CREDITED
TO RAILWAY
ACCOUNT RBI/NGP
THROUGH FOCAL
POINT BANK
CREDIT SCROLL SENT
TO RAILWAY (BOOKS
SECTION) BY FOCAL
POINT BANK
ALONGWITH BANK
CHALLAN 9SYSTEM
GENERATED FOR EPayment)
BOOKS SECTION
BANK CHALLAN
RECEIVED AMOUNT
TAKEN AS CREDIT TO
RIB SUSPENSE HEAD.
E - PAYMENT
PROMPT
SENT
THROUGH
CRIS TO
BANK
SERVER
DEBIT
CUSTOMER
’S
ACCOUNT
CREDIT
POOLING
ACCOUNT
CONFIRMATION
REGARDING
TRANSFER
RR GENERATION IN
QUADRUPLICATE
CUSTOMER COPY
(RR)
ACCOUNTS COPY
ACCOUNTS COPY
(SENT TO TAO)
STATION RECORD
AMOUNT TRANSFERRED
TO RAILWAY DEPOSIT
ACCOUNT AT THE END OF
THE DAY
AMOUNT
CREDITED TO
RAILWAY
ACCOUNT
RBI/NGP
THROUGH LOCAL
FOCAL POINT
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