Transcript What is Gaucho Round-Up? - UCSB Policies and Procedures

Presentation #1
12/1/2014
Introduction to 2014-2015
Gaucho Round-Up
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Stay Tuned!
This is the first in a series of
presentations to help departments
prepare for campus clean-up days.
In our following presentations, we will
explain:
• How to properly prepare bulk items for removal.
• Which records are particularly sensitive and have
special considerations to their retention and
destruction.
• How to get started managing records.
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When is Gaucho Round-Up?
February 20th
Items Collected:
 Bulk items
 Paper documents that require secure
shredding
 Recyclables
 E-Waste
 Trash
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February 20th Collection Locations
We will have four collection areas on campus. The shredding
trucks will visit each of these locations as follows:
• The onsite shredding truck will be stationed from 9:00-3:00 in
Parking Lot 15 (near Cheadle Hall and North Hall.)
• The other shredding truck will rove around to the pick-up
locations stationed around campus. The schedule for the
roving truck is:
o 9:00 - 11:00: Parking Lot 11 (near Chemistry and Physical
Sciences buildings)
o 11:00 – 1:00: Noble Hall Service Lot
o 1:00 – 3:00: Thunderdome (East Service Area)
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Shredding onsite
9:00-3:00
Shredding collected
Shredding collected
9:00-11:00
1:00-3:00
Shredding collected
11:00-1:00
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Items NOT COLLECTED on either day:
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Inventorial items
Furniture
Hazardous waste
Paint
Contests
Submit your entries to:
[email protected]
Results will be posted to:
Whoever comes the closest –
without going over – to guessing
how many pounds of recycling we
removed on February 20th will
receive a prize!
http://www.policy.ucsb.edu/information/roundup/
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Resources
Resources
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Excess and Surplus Property Disposal (ESPD)
http://www.bfs.ucsb.edu/forms/excess-and-surplus-property-disposal-espd
University of California’s Record Retention Schedule (Webinar)
http://www.ucop.edu/ethics-compliance-audit-services/_files/webinars/8-13-13-recordsretention/lib/playback.html
“Is it a Record” Decision Tree
http://www.ucop.edu/information-technology-services/initiatives/files/record-decision-tree.pdf
UCSB Information Stewardship
http://www.policy.ucsb.edu/information/
UC Records Retention Schedule
http://recordsretention.ucop.edu/
RMP-1: University Records Management Program
RMP-2: Records Retention and Disposition
RMP-4: Vital Records Protection
RMP-7: Privacy of and Access to Information Responsibilities
RMP-8: Legal Requirements on Privacy of and Access to Information
RMP-9a: Guidelines for Access to University Personnel Records by Governmental Agencies
RMP-9b: Guidelines for Access to University Personnel Records by Governmental Agencies
RMP-9c: Maintenance, Access, Opportunity to Request Amendment to University Personnel Records
RMP-11: Student Applicant Records
RMP-12: Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories
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