Transcript initiation - Tau Beta Pi District Seven
Initiation
Planning and Conducting a Successful Initiation Process April 5, 2008 District Seven Conference
Notify Eligible Members (Candidates)
Letter to Candidates – Formal sample letter on web – “Invitation to Orientation” note card – E-invitation Letter to Parents from Dean – Sample letter on web Phone calls
Elements of an Orientation Meeting
Opportunity to meet “The Family” – Deans & Advisors – Chapter officers – Current / Alumni Members Communicate “What is Tau Beta Pi?” – TBP History Video / CD – Brochures – Flash presentation / PowerPoint slides – Own chapter history slides / video
Elements of an Orientation Meeting
Discuss election criteria / character evaluation Discuss cost of membership – Breakdown of one-time fee – Cost should not be a deterrent!
Timeline of initiation process Let candidates ask questions
How to evaluate character?
Listed in your chapter bylaws – Informal discussion – Get-acquainted meeting – Resume / Essay – Interviews – Departmental caucus – Project work Possible project work – Bent polishing – Engineering Futures sessions – Group service projects – Signatures of members / faculty
TBP CD
Each chapter should have one Available from HQ April 5, 2008 District Seven Conference
New Member PowerPoint
Available on web site under Chapter Resources April 5, 2008 District Seven Conference
Election Meeting
Election to membership in Tau Beta Pi remains an
explicit act taken by deliberate chapter action
.
Election is not "automatic" means by lack-of objection assumptions or by default of chapter action accomplished by
Election Meeting
Quorum of members is required – 3/4 members – Members may be deemed inactive, but not suggested solution to this issue Affirmative vote of ¾ of quorum is required to be elected If member is rejected on first vote, a second vote should be taken
Election Methods
Traditional – Individually considered – For small chapters Group – For large chapters – Read all names to be considered as a group – Member may request for individual to be removed & voted on separately
Election Results: Chapter
Elected Rejected: Select the reason code – Reason "A1": Candidate known to have no interest – Reason "A2": Candidate did not respond – Reason "B": Candidate does not meet the exemplary character requirements – Reason "C": Candidate is not technically qualified because of transfer-student rule or other restrictions – Reason "D": Candidate was on Co-op or below chapter deadline and was not contacted
Notify Candidates of Election
Letter to Electee – Formal sample letter on web – “Invitation to electees” note card Letter to Parents from Dean – If not used earlier for candidates Phone calls
Election Results: Electee
Accepted Election Refused Election
Initiation Ceremony
Invitations to other Tau Betas – Deans – Faculty – Alumni that are Tau Bates – Current members – Your District Director :-) Possibly hold 2 nd ceremony for guests Reception / dinner following ceremony?
Rules for the Ceremony
Be sure your kit works and is complete!
– Check 2 weeks prior to ceremony – Look at ceremony text – are all pages there?
– Check kit for safety issues (wiring, lighting) – Have extra parts on hand! (flashlights!) NO ONE gets in after the ceremony starts!
– Post people at the door!!
– This included everyone, from initiates to DD’s to the Dean to EC members
Rules for the Ceremony
Tell electees about “oath” BEFORE the ceremony Be sure everyone is dress appropriately No cell phones!
Discuss what to do if someone refuses at the oath Be sure everyone knows when their part will occur Read through your part several times
Image for Projection Replaces Light Box
Guest Presentation
Available on web site under Chapter Resources April 5, 2008 District Seven Conference
What if someone misses the ceremony?
Are there any ceremonies close to you?
Is the person a graduating senior?
Postpone the electee