Transcript Protocols & Ceremonials

Protocols &
ceremonials
(updated by Ted Sandoval, PGK, PFN, DD)
PROTOCOL
PROTOCOL
According to Dr. John G. Allen,
PROTOCOL means the rules of
diplomatic etiquette.
While our Order defines PROTOCOL as
the rigid code setting forth
the degree of obedience,
the order of precedence,
the rules of official and social behavior.
3
PROTOCOL
In one of the speeches made by
our former Supreme Knight,
VIRGIL DECHANT, He clearly
stated, “PROTOCOL demands that
we should accord due respect to
anyone while performing our
official functions.”
4
APPLYING PROTOCOL
COUNCIL AND ASSEMBLY MEETING

THE GRAND KNIGHT AND FAITHFUL NAVIGATOR
MUST CONDUCT THEIR MEETINGS IN STRICT
ACCORDANCE WITH THE CHARTER, CONSTITUTION
AND LAWS OF KNIGHTS OF COLUMBUS,
SUPPLEMENTED BY THE COUNCIL OR ASSEMBLY
BY LAWS AND ACCORDING TO PARLIAMENTARY
PROCEDURE.
APPLYING PROTOCOL
DIGNITARIES AT MEETING

STATE OFFICERS, DISTRICT DEPUTIES,
PRIESTS OR SPECIAL GUESTS SHOULD BE
ACCORDED DUE RECOGNITION FOR THE
OFFICE OR POSITION THEY HOLD. THEY
SHOULD BE SEATED IN PLACE OF HONOR.
APPLYING PROTOCOL
DRESS CODE

THE PRESIDING OFFICER, IN KEEPING WITH
THE DIGNITY OF HIS OFFICE, SHOULD BE
NEATLY AND PROPERLY DRESSED. HE
SHOULD REQUEST THAT HIS OFFICERS DO
LIKEWISE TO SET THE PROPER DRESS
CODE FOR MEMBERSHIP TO FOLLOW.
UNIFORM FOR MEMBERS

IT IS MANDATORY FOR ALL KNIGHTS
OF COLUMBUS MEMBERS TO WEAR
WHITE SHIRTS OR POLO BARONG
WITH KC LOGO WITH COUNCIL
NAME AND NUMBER; BLACK PANTS;
AND BLACK LEATHER SHOES DURING
OFFICIAL COUNCIL MEETINGS.
St. Therese of the Child Jesus Parish
Council 13548
COUNCIL MEETINGS

THE GRAND KNIGHT SHOULD AT ALL TIMES
REFER TO AND ADDRESS THE OFFICERS BY
THEIR PROPER TITLE.
EG: WORTHY DEPUTY GRAND KNIGHT. .
HE THUS SETS A GOOD EXAMPLE FOR COUNCIL
MEMBERS TO FOLLOW.
COUNCIL MEETINGS


.
ALL MEMBERS WHO ARE NOT OFFICERS
SHOULD BE RECOGNIZED BY NAME AS
“BROTHER….” or “SIR KNIGHTS…”
ALL SPEECH MUST BE DIRECTED TO THE
CHAIR (THE GRAND KNIGHT) FOR EXAMPLE:
“WORTHY GRAND KNIGHT, MAY I ASK THE
PREVIOUS SPEAKER TO EXPLAIN…”
COUNCIL MEETINGS
THE GRAND KNIGHT ALWAYS SPEAKS IN THE
THIRD PERSON SUCH AS “THE CHAIR RULES
THAT…” OR “YOUR GRAND KNIGHT REPORTS
THAT….”
 MEMBERS SHOULD SPEAK OF THE CHAIR IN
THE THIRD PERSON: “WORTHY GRAND
KNIGHT, WILL THE CHAIR PLEASE EXPLAIN
THE EFFECT OF THE PENDING MOTION?”

.
APPLYING PROTOCOL
COMMUNICATIONS:
TYPES OF COMMUNICATION





LETTERS
MEMORANDUMS
E-MAILS
BULLETINS OR NEWSLETTERS
TEXT
APPLYING PROTOCOL
COMMUNICATIONS:
All communications to be made by the
council must be in writing; such as:


INVITATION TO DIGNITARIES TO ATTEND IN SPECIAL
AFFAIR.
INVITATION TO THE STATE DEPUTY AND STATE
OFFICERS TO ATTEND A COUNCIL FUNCTION. LIKE,
INSTALLATION OF OFFICERS. THIS MUST BE DONE A
MONTH BEFORE THE SCHEDULED DATE OF THE
AFFAIR.
13
APPLYING PROTOCOL
INVITING A PRIEST TO ACT AS COUNCIL CHAPLAIN
(You don’t appoint the Chaplain but you invite the
Chaplain).
INVITATION TO DIGNITARIES TO ATTEND A STATE
CONVENTION
GK WHO INTENDS TO WRITE TO THE STATE DEPUTY
MUST COURSE ITS LETTER THRU THE DD WHILST
DD’s LETTER TO THE SUPREME OFFICE MUST BE
COURSED THRU THE STATE DEPUTY.
14
APPLYING PROTOCOL
SEATING ARRANGEMENTS:



In Council Meetings:
GK, FS, TREASURER & RECORDER ARE
NORMALLY SEATED AT THE HEAD TABLE
CHAPLAIN SHALL BE SEATED JUST BESIDE THE
GK IN THE LATTER’S LEFT SIDE
DD IS USUALLY SEATED JUST AT THE RIGHT
SIDE OF THE GK
15
Treasurer
Financial
Secretary
Grand
Knight
Chaplain
Papal Flag
Recorder
National Flag
KC Flag
Advocate
Service
Program
Directors
Salutation Table
Lecturer
Chancellor
Warden
Deputy Grand Knight
Inside Guard
ENTRANCE
Members
Council Meeting Chamber Setup
Treasurer
FS
Grand Knight
DD
Chaplain
Recorder
Officers
Officers
DGK
MEMBERS
Inside and Outside
Guards Position
Inside Guard
Outside Guard
Ante Chamber
Doors
Council Chamber
APPLYING PROTOCOL
VISITING COUNCIL OFFICERS ESPECIALLY
GK, MUST BE GIVEN THE PRIVILEGE TO
SEAT AT THE HEAD TABLE SO WITH THE FN.
UNLESS THE FN IS ALSO A MEMBER OF
THE COUNCIL.
VISITING STATE OFFICERS & DIGNITARIES
SHALL LIKEWISE BE GIVEN THE PRIVILEGE
TO SEAT AT THE HEAD TABLE.
19
APPLYING PROTOCOL

HOW TO WELCOME DIGNITARIES AT
THE MEETINGS
When a KCFAPI’s Area Manager or
Fraternal Counselor is present as a
guest, he should be seated with and
introduced with the dignitaries.
20
APPLYING PROTOCOL
INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTY

The chaplain/priest shall be first
introduced
followed
by
the
dignitaries, state deputies, officers
of the councils and members.

If the dignitaries is slated to speak,
he must be formally introduced by
an officer of the council prior to his
speech or talk.
23
APPLYING PROTOCOL

INTRODUCTION OF OFFICERS /
DIGNITARIES / STATE DEPUTY
The State Deputy, must be the last
man to talk/speak as the guest
speaker. There must be a formal
introduction before the SD starts his
speech.
24
APPLYING PROTOCOL
HOW TO INTRODUCE THE
DIGNITARIES / STATE DEPUTY


First, reading of his resume or bio-data
and finally his past and present position
in the Order.
The audience must be required to rise
when the dignitaries’ name is called on.
Same is true with the State Deputy.
25
APPLYING PROTOCOL

PLEDGE OF ALLEGIANCE & SINGING
OF NATIONAL ANTHEM
During installation and council
meetings: When the National Anthem
is sung, the Oath of Allegiance must
be dispensed with or vice-versa.
26
APPLYING PROTOCOL

PLEDGE OF ALLEGIANCE &
SINGING OF NATIONAL ANTHEM
The opening prayer must precede
the National Anthem while the
National Anthem precedes the
Opening Ode during council
meeting.
27
“The leader is worthy of respect in the midst
of his brethen, but he has respect for those
who fear the Lord”. Sirach 11.20
CREMONIALS
Types of Ceremonials
CLOSED CEREMONIALS
• COUNCIL MEETINGS
• ASSEMBLY MEETINGS
• EXEMPLIFICATIONS
• RENEWAL OF OBLIGATIONS
OF THE 4TH DEGREE
OPEN CEREMONIALS
• COUNCIL CHARTER
PRESENTATION
• ASSEMBLY CHARTER
PRESENTATION
• INSTALLATION OF
OFFICERS
• NECROLOGICAL
SERVICE
EXEMPLIFICATION RESPONSIBILITIES
1st Degree – Grand Knight
Assigns team members, makes sure that
all necessary paraphernalia for the
exemplification are complete.
2nd Degree – District Deputy
DD is responsible for this exemplification
rites. DD must memorize his part. He assigns
team members. Makes sure that all
exemplification paraphernalia are on hand.
3rd Degree – State Deputy
Appoints a State Ceremonial Chairman to
oversee the organization, training,
certification and assignments of 3rd Degree
Teams. He also appoints a State Squires
Chairman who handles the Squires
Investiture Teams.
CEREMONIAL HOSTING
1st Degree – Council
2nd Degree – Distirct Deputy assign council.
3rd Degree – Round Table Chairman
INSTALLATION OF COUNCIL OFFICERS
• Installation of council officers is a Council Director
project.
• Coordinate with your DD the time and date of your
installation.
• If you invite our Luzon Deputy, don’t invite other
guest speakers.
• Aside from the DD, the incoming and outgoing
Grand Knights should memorize their part of the
ceremony.
INSTALLATION OF COUNCIL OFFICERS
• Incoming officers should be in proper uniform.
Long sleeve barong with KC logo (not 4th Degree
logo), black pants and black shoes.
• Warden and Council Director should check
venue, paraphernalia, and sound system that they
are on hand and properly arranged per Council
Officers Installation manual and music are qued.
ALTAR
National Flag
Vatican Flag
District Deputy
Prepared Table
Audience
Chaplain
State/Provincial
Flag
KofC Flag
Podium
10. GRAND KNIGHT
11. DEPUTY GRAND KNIGHT
12. CHANCELLOR
13. FINANCIAL SECRETARY
14. WARDEN
15. RECORDER
16. TREASURER
17. LECTURER
18. TRUSTEE
19. TRUSTEE
20. TRUSTEE
21. ADVOCATE
22. INSIDE GUARD
23. OUTSIDE GUARD
CONCLUSION
As has been mentioned earlier, it is
impossible to cite a rule for every
situation. No doubt there will be times
when the grand knight will encounter
some rather difficult and even unique
situations. Under those circumstances
the grand knight must use his judgment
and simply apply common courtesy.
“Always do right. You will please some
people and astonish the rest.”
Thank you!
Vivat Jesus !