Ann Boyle: Collaboration Across the University (and Beyond)
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Transcript Ann Boyle: Collaboration Across the University (and Beyond)
Collaboration Across the
University (and Beyond)
5 4 TH A N N U A L A D E A D E A N ’ S C O N F E R E N C E
RANCHO MIRAGE, CALIFORNIA
NOVEMBER 11,2012
Collaboration Across the University (& Beyond)
Presenters (in order of presentation)
Ann M. Boyle, D.M.D., M.A.
Interim Provost and Vice Chancellor for Academic Affairs
Southern Illinois University
Pamela Zarkowski, M.P.H., J.D.
Provost and Vice President for Academic Affairs
University of Detroit Mercy
Judith E.N. Albino, Ph.D.
President Emerita
University of Colorado
Academy for Academic Leadership Senior Consultant
Today’s Agenda
1:30 Review of literature on academic collaboration;
review of survey findings, are you trying
to collaborate? (Ann)
2:15 Model for developing collaborations (Pam)
2:45 Case discussions using the model (Judith)
five working groups…
3:30 Applying the model to your institution (Pam)
working in pairs…
4:15 Concluding Comments (Ann, Pam and Judith)
4:30 Adjourn
Today’s Objectives
By the end of the session you will…
Learn the factors that contribute to, and confound,
effective collaboration
Learn a strategy for facilitating change/collaboration
within or outside of the institution
Practice using the strategy to solve case scenarios
Use the strategy to plan for your own collaboration
Literature Review
Common Collaborations in Higher Education
Research
Education
Community Outreach/
Governmental Agencies
Private enterprise
Literature Review
Collaboration logistics: from close by to far away…
Different departments/disciplines within a school/college
Between schools/colleges in the same institution
Between schools/colleges across institutions regionally
Between schools/colleges across institutions nationally
Between schools/colleges across institutions internationally
“ having multiple universities involved in a research collaboration
complicates coordination and reduces outcomes for the project”,
Cummings and Kiesler
Literature Review
There has been a steady rise in between-school
collaborations since 1975, measured by publication
authorship, (Jones, et. al)
Most notable increase
in collaboration is in Science and
Engineering rising, from less than 10%
to almost 33%
Average distance between collaborators has hardly
changed…750 miles in 1975, 800 miles in 2005
Literature review
Allen’s rule of thumb (1977): coworkers should be no more than 30
meters apart, beyond which collaboration effectiveness
declines…technology may improve this…
“The results suggest that although emerging
communication technologies have radically
transformed the style and scope of collaboration
around the world, physical proximity continues to
play a critical role in predicting the impact of scientific
research” Lee, et. al. (measured by # of citations)
Institutional missions and cultures may not be compatible
“collaborative research which bridges administrative units appears to be more
problematic than that which bridges disciplines”, O’Sullivan, et. al.
Possible Benefits of Collaboration
Improve efficiency, eliminate duplication
Save money
Maximize limited resources
Access specialized knowledge or skills
Access specialized equipment, software
Enhance curricula and program quality
Increased potential for outside grants
Access to academic offerings by students in distant locations
Increased opportunities for faculty development
Improve patient care
Potential Challenges of Collaboration
Institutional differences in mission, vision, values
Differences in institutional governance, systems and culture
Structural differences in P&T, teaching loads, compensation
Rivalry between institutions
Loss of institutional identity and autonomy
Increased complexity of communication
Unanticipated costs in technology infrastructure and personnel
Differing tuition and fees
Accreditation issues
Logistics: travel, space and time
“…the amount of time needed for collaboration
is grossly underestimated and time is usually
a scarce resource for educators”, Wasonga, et al
The Devil is in the Details…before you begin
Clarify purpose and goals
of collaboration in advance
Clearly discuss motivations
and expectations
Clarify roles, responsibilities for participants
For research, establish data management agreements
Create a communication plan and process
Define the expected outcomes and measures
Identify and recruit the best participants
Details…before you begin
Create a reward structure: monetary and P&T
Establish clear descriptions of respective financial,
human & resource contributions from participants
Assure appropriate technology is in place
Create process for negotiating differences
“Must Haves” for Successful Collaboration
Top-level administrative support
Realistic expectations
Sufficient financial resources
Professional respect
Communication, Communication, Communication
“Through effective communication,
agendas can be generated, understood
and clarified, especially at the beginning
of collaborative process”, Wasonga, et al
Study on “value” of collaborative education
Study compared perceptions of administrators,
faculty members and students after 10 years of
educational collaboration (Hayes, et. al.)
Four campuses, same University system
Faculty responses differed
significantly from students,
administrators on 2 items:
Far less aware of the collaboration
Did not feel they benefitted from the collaboration
Faculty responses
“The suggestions are supposed to go in the box”
Survey Responses-Collaborative Efforts
Is your dental school involved with developing
collaborative efforts
25
20
15
10
17
21
Yes
16
5
0
2
1
2
within your school or college
within your university
outside of your university
No
Survey Responses-Collaborating Parties
Responses:
• Divisions/departments within institution
• Schools of Dental Medicine
• Schools of Nursing, Pharmacy, Medicine, Social
Work and Public Health
• Professional Colleges and Universities
• Hospital and Community Health Centers
• Faculty Practice/Pre-doctoral Clinics
• Bioengineering / Biomedical Researchers
Survey Responses-Purpose of Collaboration
Responses:
• Interprofessional Education (n=8)
• Research (n=4)
• Curriculum Development (n=3)
• Program Development (n=3)
• Outreach Programs (n=2)
• Faculty Development (n=1)
Survey Responses-Purpose of Collaboration
Responses:
• Interprofessional Education (n=8)
• Research (n=4)
• Curriculum Development (n=3)
• Program Development (n=3)
• Outreach Programs (n=2)
• Faculty Development (n=1)
Survey Responses-Assessment of Outcomes
Responses:
• Successful / beneficial (n=10)
• In Process / Favorable (n=7)
• Reexamine Need for Collaboration (n=2)
• Significant Partnership (n=1)
• Grant Funding Initiated (n=1)
Survey Responses-Obstacles to Collaboration
What are the biggest obstacles to collaboration?
Technology issues
13.6%
Distance/logistical issues
45.5%
Cost of collaboration
31.8%
Unclear goals or purpose
13.6%
Lack of incentives (no rewards for collaboration)
40.9%
Schedule conflicts/time constraints
68.2%
Resistance from leaders/administrators
9.1%
Resistance from faculty
13.6%
Resistance from students
4.5%
0.0%
10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0%
Thank you…any questions?
NEXT:
REFRAMING
A STRATEGY FOR FACILITATING
CHANGE/COLLABORATION WITHIN OR
OUTSIDE OF THE INSTITUTION