Sr.DFM`s Office, Central Railway, Solapur
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Transcript Sr.DFM`s Office, Central Railway, Solapur
Sr.DFM’s Office, Central Railway,
Solapur
Digitization of Settlement records…
Why Required……
To make Preservation & retrieval of records
easier.
To give access of records to pensioners (like
revised PPO)
Easy & effective verification & instant feedback
possible.
Expeditious disposal-off RTI cases.
Integration with Settlement Module to avoid
duplication
No chance for manipulation of digitalized frozen
record.
Efficiency, Accountability, Transparency.
Implementation….
Web based with Oracle backend
Link to existing AFRES & PRIME database
By Login to site
Easy Data entry can be done
various reports available like Pensioner Details
Master can updated as and when required.
Document can be availed by authorized
pensioner online
A step towords full-fledged pension portal.
Pension grievances & its disposal made easy.
Innovative method For salary
payment to Co-operative Banks
Required as these banks are Non-core hence NEFT
not enabled
There are approx 829 branches with 2385 employee.
Out of which 11 branches covered with 889
employees.
Separate salary account in National Bank by Cooperative Bank is opened
Tri-partite agreement is entered between Host
Nationalised Bank, Co-operative bank & Rly
Administration to safe guard the interest of Railways
& Staff.
Delay is reduced from 8 days to 1 day
The salary is credited by Co-Op bank to respective
Rly Staff’s account as per list provided to them.
Roll out of SBI Imprest Cards.
Why Required…
100% bank payment for salary & others achieved
by Oct-2011 along with single wage period.
Hence Cashier movement reduced drastically.
Speedy movement of cash to imprest holder.
Started on experimental basis on Feb-2012.
Rly. Board issued instruction subsequently.
Benefits…
Existing
cashiers movement reduced
considerably from 57 to 17 Mondays
Reduction in payment of honorarium and TA.
Reduced period of transit and prompt
availability of imprest.
Savings to the tune of Rs. 23 lakhs for the year.
Three cashiers posts surrendered
Imprest holder can view his statement .
Books & Budget Section
Approximate Account current….
Auto Generates through AFRES.
Also generates all allied schedules.
Auto pick up of Actual for Cash, SMS,
Adjustment.
Takes care of Anticipated Debit/Credit.
Anticipated hike in DP for wages, DA & other
allowance can be given.
Auto generation of Capital JV.
Generates Data for submission to HQ in soft
copy.
Paper Securities
Augmented transparency & efficient handling
of paper security.
Two level password security.
Separate menus for Books & Other
Sections.
Linked with Unique Contract Code.
Auto generation of 30 / 60 / 90 days expiry
alter to bank, party & executive.
Sms altert to parties.
Contract and contractor wise information is
available on finger tip.
Cash Budget Module
Strict online control
Access to section for requirement
Auto consolidation segment wise
Auto distribution of allotment as per
requirement
On click view for allotment, expenditure
and balance
Ready made reports for managerial
control and HQ.
Budget Module
Various reports of managerial level.
Online reports of concurrent figures for
Expenditure.
Selection for type of Grant for each report
(i.e. BG,RISL,RG,FG)
Department wise reports for analysis
Exception reports for better control
Separate reports for controllable PU’s (Both
staff & others)
Separate reports for Actual & Approximate
expenditure for & to end of Month
Detailed analysis Reports upto PU level
(Demand,Dept,Minor head,Detailed head)
Establishment Section
Single Wage Period…
Merging of Five Wage period to One Effective from Nov-2011.
Facilitate to effective internal check.
Minimize no. of cheques due to merging.
Avoid the monthly operation of Demands
payable.
Step towards Single Account Current.
•
100% Bank payment
Other Achievements
On Line PF Applications – Reduces
processing time from 5 days to 1.78 days
Encashment of Unclaimed Old Paper
Securities – Realized12 lakhs to misc
earnings
100% PLB Payment through Bank – Prior to
Dussehara Festival
Spot Checking of PPO’s… done in 97
branches resulted into saving to the tune of
Rs.2.85 crore
Future Projects ….
E-Pension
booklets.
Paperless book Section- Including
Appropriation Accounts.
Atomization of All Suspense
Heads.
To Home Page
Scanned Documents
Employee Details.
Data Entry Form
Continued…
Establishment Section
100% Bank payment for wages.
75% payment of wages through NEFT /
ECS.
Payment through Spl.Paysheet stoped.
100% payment of PLB as per salary mode
payment.
Generation of various exception reports
for effective internal check.
Analysis Reports
Managerial Reports
Selection for month & Grant
Online Requirement & Distribution
Analysis Report – Cash Budget
Menu for Books
Various Reports of Paper Securities
Menu for Expenditure Section
Anticipated hike in DP
Add Anticipated Dr/Cr.
Generate Capital JV
Approximate Account Current
Allied Schedules
Login Page
Employee Details
Continued..
Various Reports
Masters