Transcript NIMAC 2.0 for Publishers: File Submission Procedures

NIMAC for Publishers:
Batch File Submissions
What is a batch delivery?
• Files larger than 60 MB must be delivered
directly to NIMAC’s system vendor,
OverDrive, Inc., as a “batch” delivery.
• Files that are 60 MB or smaller should
always be directly uploaded into the
NIMAC system through your publisher
account.
Manual File Uploads
• For information on how to use the NIMAC
publisher portal to directly upload files,
please download the “Managing Inventory”
PowerPoint found on the Support tab.
• This presentation can also be found at the
NIMAC web site by visiting:
www.nimac.us
How should I deliver files over
60 MB in size?
• OverDrive asks that files between 60 MB
and 1 GB be provided to OverDrive by
FTP.
• If you do not yet have an FTP folder at
OverDrive, please email
[email protected] to
request one.
Requesting FTP access
• In order to create an FTP login in for you,
OverDrive will need to know the name of
the publisher, and your NIMAC login ID for
that publisher’s account.
• If the publisher has not yet created a
NIMAC user account for you, you will need
to request that they do this for you.
How can I deliver files larger
than 1 GB each?
• Files that are 1 GB or larger should be
burned to DVD and mailed to OverDrive:
OverDrive, Inc.
Attn: NIMAC Batch Upload
8555 Sweet Valley Drive
Suite N
Cleveland, OH 44125
Batch Load Notification
• ALL batch deliveries, by FTP or on DVD,
must be accompanied by an email
notification to OverDrive at :
[email protected]
Batch Load Notification
• This notification must include:
– Your NIMAC account Login ID
– Your FTP Login ID
– Name of the folder the FTP files are in
– A list of all files included in the delivery
• DVD deliveries should also include a
packing slip with your NIMAC login and a
list of files in the delivery.
Batch Load Notification
• In the “Subject” line of the email, please
include the type of delivery, publisher
name, and the number of files in the
delivery. For example:
Subject: FTP / SSG McGraw-Hill/ 21 files
Subject: DVD / Houghton Mifflin / 6 files
Batch Load Notification: Here is a sample email
with all the required information.
When your email is received, you will receive an
automated response from OverDrive.
Automated tracking email (continued)
Delivery Tracking Number
• If you need to contact OverDrive with any
questions regarding the delivery, please
do so by replying to the tracking email for
the delivery.
• Do not send a new email to FTPNIMAC as
that will generate a second tracking
number for the same delivery.
When should I FTP files?
• NIMAC inventory is loaded by OverDrive
each Thursday.
• Please send one batch delivery per
publisher, per week.
• Submitting numerous small deliveries
causes processing delays as OverDrive
must merge the deliveries before
uploading them.
An exception …
• If you have both new files and
resubmissions to deliver for the same
account in the same week, please do not
“mix” these files in the same delivery.
• Instead, submit new files as a single
delivery, and resubmissions as another.
OverDrive Batch Load Excel Sheet
• All batch deliveries to OverDrive must be
accompanied by the batch load metadata
spreadsheet.
• This “authorized” sheet can be found on
the Support Tab of the publisher portal,
and can also be found at the NIMAC web
site: www.nimac.us/publishers.html
Validation Wizard
• ALL files submitted to the NIMAC, whether
through manual upload or batch, must be
run through the NIMAC Validation Wizard
before submission.
• Submission of invalid or corrupt files
creates delays in the batch processing
queue.
• Please ensure your files are valid before
submitting them.
Validation Wizard
• The Validation Wizard is available for
download by all publishers and vendors
from the Support tab of the publisher
portal.
Downloading the Validation Wizard
Validation Wizard on Support Page
Click link to access download page
Download Instructions
Click Run to install on your PC
Using the Validation Wizard
• Once you have downloaded and installed
the Validation Wizard on your machine,
open the program and click on Select
Source to validate your file.
NIMAC Validation Wizard
NIMAC Validation Wizard
NIMAC Validation Wizard
• To validate the NIMAS package, navigate
to the folder where the entire file set
resides, unzipped.
• Enter the OPF file path.
• This choice will validate the ENTIRE file
set.
• You do not need to run the wizard
separately on the OPF and the XML files.
The wizard requires that the file
set be unzipped
Navigate to your OPF file.
Then click “Next.”
The green progress bar shows that
the tool is working.
The results will display on the
screen.
The report can also be printed or exported.
Just click the button at the bottom right.
Validation Errors
• Any errors that show up on the report must
be corrected before submitting the file set.
• IMPORTANT: The wizard may not display
every instance of the same error
throughout the file. Be sure to correct all
instances of a given error.
• Run the file through the wizard again after
corrections to ensure that all needed
changes have been made.
Corrupt Files
• After zipping your NIMAS file sets, please
go back and check to ensure that the files
were not corrupted during the zipping
process.
• Just click on the zip file. If it opens, the file
is probably okay and not corrupt.
• Please check all files before you deliver
them by FTP or on DVD.
Getting help!
• For any questions about how to use
NIMAC 2.0, the status of files in the
NIMAC system, or feedback provided by
our staff, don’t hesitate to get in touch with
us for assistance:
[email protected]
877-526-4622
OverDrive Support
• For questions or technical problems
related to a batch delivery, contact the
OverDrive Batch Team at:
[email protected]
• For help with any other system issues,
contact OverDrive Technical Support at:
[email protected]