Foster Care Collection 2013-14 Peims update

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Transcript Foster Care Collection 2013-14 Peims update

Presenter: Kelly Kravitz, MPSA
Texas Education Agency: Foster Care Education & Policy Coordinator
Presentation Goals
 Foster Care Data Collection 2013-14
 Eligibility
 Acceptable Documentation
 Non-Acceptable Documentation: Examples
 Training Resources
PEIMS Code Information:
Section 2:
Data Submission
Requirements, 102
Code § 7.029
**Foster Care status must be handled with the utmost
sensitivity and in accordance with all FERPA
guidelines! **
Comprehensive resource and
training guide, released in
October 2013; Co-written with
TEA, DFPS and Children’s
Research based: Codifies foster
care education practice, policy,
laws and resources in one
central location.
Foundational resource for
education community, foster
care liaisons, and all who
support the education of
students in foster care.
Guidebook provides foundation
for district training and
development on foster care.
PEIMS/Data related
information pg. 16, 36, 45, 50,
51, 123.
PEIMS 2013-14 Foster Care Collection
Thank you for all that you did to support districts in
implementing the new PEIMS collection and identifying
students in foster care at enrollment.
Soft-launch year – many lessons learned and areas to
improve as we move forward.
Significantly low number of students identified in the
initial fall snap-shot.
Moving forward – Increase coordination with district
foster care liaison(s) and encourage campuses to identify
in PEIMS any remaining students who were identified in
the school-year in the summer collection.
Identifying Students in Foster Care for
the purpose of PEIMS: Who’s eligible?
Only students in the conservatorship of Texas Department of Family
and Protective Services are eligible should be coded for the purpose
Students or families who may be involved with the child welfare
system, but not in Texas DFPS conservatorship, are not in foster care
and should not be coded for the purpose of PEIMS.
Students who are placed in Texas by another state’s child welfare
system are not in Texas DFPS conservatorship and therefore should not
be coded for the purpose of PEIMS.
Students who are Unaccompanied Refugee Minors (URM) and under
Federal Foster Care status should not be coded for the purpose of
What types of settings do students live in when placed
in Texas DFPS Conservatorship, ‘Foster Care’?
Kinship Caregiver (KO)*
Foster Home (FC)*
Emergency Shelter
Group Home
Residential Treatment Centers (FC)*
-Students who live in these settings and are in Texas DFPS
conservatorship will have a Placement Authorization form 2085. All
students with a Placement Authorization form 2085 are in DFPS
conservatorship and should be coded for the purpose of PEIMS.
*The letters following the number 2085 at the top right corner of the
document are different and reflect the living setting that a student is
placed in.
Understanding Acceptable Documentation:
Placement Authorization Form – 2085 (PEIMS 2013-14)
This form comes in a variety of formats - Please request the
Placement Authorization form 2085 for PEIMS.
Other 2085’s that a school may see (these are not
Placement Authorization forms):
2085, B & D – Related to Medical Consenter
 E – 2085 – Education Decision Maker (New law, 83rd Session)
*All forms in the 2085 series designate the student is in DFPS
conservatorship – please request the Placement Authorization form
2085 for PEIMS*
There are no-expiration dates on Placement Authorization
form 2085’s. Districts should accept a 2085, regardless of
the date on it.
Placement Authorization form 2085
Chap 6,
pg. 50-51,
Chap. 9
p. 68, 69
Texas Family
Code §263.004
Education Decision-Maker Form 2085-E
Chap. 11
p. 91
Resource Guide p. 91.
Code §
Chap 6.
Acceptable Documentation: Court
Court order naming DFPS Temporary Managing
Conservatorship (TMC) or Permanent Managing
Conservatorship (PMC).
Examples of Non-Acceptable
documentation that you may see: (PEIMS 2013-14)
Forms/Letters from a Child Placing Agency on behalf of a child*
DFPS Kinship Caregiver Agreement – 0695**
Agreement for Parental Child Safety Placement (PCSP) – DFPS Form 2298 (p. 51)
Authorization Agreement for Nonparent Relative or Voluntary Caregiver – State of
Texas Form (p. 51)
Home and Community-based Services (HCS) – DFPS Form 8865***
Court/and or Legal paperwork stating another party outside of DFPS is legally
authorized representative or the custodial parent.
Documents from another state’s child welfare system.
Documentation that a student is in conservatorship under another party other than
Texas DFPS. (e.g. - Unaccompanied Refugee Minors who are in the conservatorship
of Baptist Children’s Home (federal foster care)).
*Students with this form are likely in DFPS conservatorship and should also have a Placement Authorization Form 2085.
**Students with this form are in DFPS conservatorship and should also have a Placement Authorization Form 2085.
***Students with this form may or may not be in DFPS conservatorship. Students who are in DFPS conservatorship will also
have a Placement Authorization Form 2085.
Training Resources
Chapter 5,
pg. 44-48
Where to find the Foster Care & Student Success
Resource Guide:
Online Interactive PDF available for download:
Individual chapter download:
Hard-copies may be ordered through TEA’s Office of Publication:
A professional grade PDF file is available for groups and organizations
that would like to have the guide printed to disseminate: email
[email protected] or [email protected] for
Committed to Transforming the Education
Outcomes of Students in Foster Care!