Transcript Friday - TOP Codes and Data Elements
T.O.P. Codes and Data Elements
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C H A N C E L L O R ’ S O F F I C E P R E S E N T E R S : S T E P H A N I E L O W J O A N N E V O R H I E S P A T T I D O R I S
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The Exciting World of Curriculum Coding
2 General Overview: Purpose of Coding Uses of Course Coding Taxonomy of Program (TOP) Course Basic (CB) coding Student Program Award (SP) coding Where does the course coding go?
Why do we code courses?
What are the data uses?
What happens when errors are made?
Basics of proper coding Resources 7/15/2011
Purpose of Course Coding
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General Overview -
Purpose of Coding
Course data used in all accountability reporting for the State Chancellor’s Office. The course coding and data are public information, mandated and used as the vital statistics to report on our work, the students’ outcomes, and the effectiveness of our institutions.
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Uses of Course Coding
4 Reports based purely on MIS* coding without referencing the Course Outline of Record: Allocation or Funding to the colleges Census data FTES counts for apportionment FTEF counts for staffing reports Equity reporting Reporting to the federal database IPEDS Report to the California database CPEC Report to the state legislature ARCC – Accountability report for California Community Colleges * MIS = Management Information Systems 7/15/2011
Taxonomy of Programs
5 Taxonomy of Program (TOP) codes categorize programs and courses at the California community colleges. 0401.00 = General Biology 1701.00 = Mathematics 1501.00 = English This program classification is then translated into federal program coding and data elements for national reporting.
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Basics of Proper Coding – TOP
6 TOP codes and titles serve a variety of purposes at the state level. For example, they are used in: Curriculum Inventory to collect and report information about approved programs and courses Management Information Systems (MIS) database to collect and report information on student awards; to collect and report information on enrollment and Full Time Equivalent Students (FTES); and, In accountability reports on program completions and course success in particular types of occupational programs.
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Basics of Proper Coding – TOP
7 There are also some state purposes for which only the first two digits of the Taxonomy, the most general level of classification, are used. For example: In reports on staffing, the teaching assignment of each classroom faculty member is characterized by the two-digit TOP discipline of most of the courses he or she teaches.
In budget reports, spending on instructional programs is broken down by two-digit TOP discipline.
In facilities planning, assignable square feet for laboratories varies according to the TOP discipline.
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T.O.P. Manual – most recent version
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T.O.P. Manual – most recent version
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TOP code changes in 2009
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Deleted T.O.P. codes
4930.21 – Writing 4930.70 – Reading Skills Development 4930.71 – Reading Skills, College Level 4930.40 – Career Technical Computational Skills 4930.41 – Pre-Algebra (Basic Math/Arithmetic) 4930.42 – Elementary Algebra 4930.20 – Communication Skills 4930.80 – ESL–Intermediate 4930.81 – ESL–Advanced 4930.82 – ESL–Elementary 4930.83 – ESL–Degree-applicable 4930.91 – ESL Civics
New T.O.P. Code or Existing Codes
1501.00 – English (writing) 1520.00 – Reading 1701.00 – Mathematics, General 1702.00 – Mathematics Skills 1506.00 – Speech Communication or 4930.33 – Learning Skills, Speech Impaired or Other appropriate T.O.P. codes 4930.84 – ESL Writing 4930.85 – ESL Reading 4930.86 – ESL Speaking/Listening 4930.87 – ESL Integrated 4930.87 – ESL Integrated or 4930.90 – Citizenship 4/29/2020
(CB) Course Basic Data Elements
11 Every course is described or defined by course basic data elements (CB) Some examples: Course title (CB 02) TOP code (CB 03) Credit status (CB 04) degree-applicable credit nondegree-applicable credit noncredit Transfer status (CB 05) Basic skills status (CB 08) Repeatability (CB 12) Course Prior to Transfer Level (CB21) Noncredit Category (CB22) Course-Program status (CB24) 7/15/2011
(SP) Student Program Award Data Elements
12 Programs (certificates and degrees) are identified by data in the Curriculum Inventory.
When colleges report student enrollment and completion of programs in MIS, the student data interacts with the Curriculum Inventory by referencing the program control number (SP04).
For the first time, we can now relate the courses in the program in the Curriculum Inventory.
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Where does this coding go?
13 Local colleges report CB codes and send to Chancellor’s Office electronically.
Curriculum Inventory COMIS COMIS database interfaces with all other reporting.
This data is public information given when requested to Researchers Legislative Analyst’s Office (LAO) California Department of Finance (DOF) US Department of Education 7/15/2011
How do we use coding?
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Mandated Reporting for Funding Other Reporting
Accountability Reporting (ARCC, ARCC supplemental, etc) Career Technical Education (CTE) Perkins Core Indicator Reports Perkins Allocations Justification & Funding Matriculation EOPS DSPS BOGW Administrative Funding Federal Integrated Postsecondary Education Data System (IPEDS) Reporting CCC Data Mart Annual Staffing Report
Data Matches
How do we use coding?
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Research Questions
• • • Transfer to UC/CSU/NSC match Dept. of Social Services EDD/UI Match/Wage Study • • • • • • • • • • Legislative Analyst Office (LAO) Department of Finance (DOF) California Postsecondary Education Commission (CPEC) California Student Aid Commission Public Policy Institute UC/CSU Legislature Community College Organizations Newspapers Labor Unions
How is the coding data used?
16 The data, based upon the coding, can be used to: Justify funding increases or decreases Provide a rationale for policies Provide accountability for expenditures such as Perkins and Basic Skills Initiative Program review Educational improvement Identify an approved program eligible for financial aid and veterans benefits 7/15/2011
2011/12 Changes to Course Data Elements (CB)
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DED#
CB02 CB06 CB07 CB09 CB11
Data Element Name
COURSE-TITLE COURSE-UNITS-OF-CREDIT-MAXIMUM COURSE-UNITS-OF-CREDIT-MINIMUM COURSE-SAM-PRIORITY CODE COURSE-CLASSIFICATION CODE
Change
Note added to type out long titles because the length of course title is not limited in the Curriculum Inventory. When submitting to MIS, the title will be truncated to 68 characters.
Notes are added to remind that credit courses may not have zero units (Legal Advisory 08 02).
Meanings are revised to refer to current career fields and to clarify that value “B” should be the highest level course in the occupational area. Coding values for credit courses are deleted. All credit courses will now be coded “Y”. Title 5 reference is updated for value “J”.
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2011/12 Changes to Course Data Elements (CB)
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DED#
CB12
Data Element Name
COURSE-REPEATABILITY CB14-20 CAN codes
Change
This data element was deleted in 2000, but has been reinstated to gather data on courses designated as repeatable, pursuant to title 5 section 55041. Deleted CB21 COURSE-PRIOR-TO-COLLEGE-LEVEL CB22 CB25 COURSE-NONCREDIT-CATEGORY COURSE-CID-DISCIPLINE-ID-CODE T.O.P. codes added to instructions for noncredit courses. Elementary and Secondary Education courses (493060 and 493062) may now be coded with levels. Only noncredit basic skills (CB08=B) courses in these T.O.P. codes may have the value “Y” when they are not in a sequence.
Meanings were revised for clarity.
New data element to assign a C-ID designation to a course that has been accepted by the C-ID project.
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Coding Errors
19 Wrong TOP code (CB03) Wrong transfer coding, especially for repeatable activity courses Wrong basic skills coding Incorrect degree applicability CB21 all the same level 4/29/2020
What do we need to do to correct the problems?
Use the rubrics to show levels and progress comparable across institutions Code level prior to transfer (CB21) for credit and noncredit courses Courses don’t need to perfectly match all descriptors but should mainly match a level You can have more than one course on a level The transfer level targets are transfer level math and Freshman Composition for English, reading and ESL 4/29/2020
What do we need to do to correct the problems?
Correctly code courses with discipline faculty during the curriculum review process Stimulate discussions about basic skills and degree applicable courses appropriate to your college vision, mission and culture 4/29/2020
Resources
22 Data Element Dictionary http://cccco.edu » Chancellor's Office » Divisions » Tech. Research & Info.
» MIS » Data Element Dictionary (right links) T.O.P. Manual – http://cccco.edu » Chancellor's Office » Divisions » Academic Affairs » Taxonomy of Programs (TOP), 6th Edition (left links) 7/15/2011
Resources
23 CB 21 coding resources are moving! – http://cccco.edu » Chancellor's Office » Divisions » Academic Affairs » CB21 Course Prior to Transfer Rubrics New email account! [email protected]
Messages will be distributed to the most appropriate person available to respond.
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