Office of Facilities and Grounds

UH Manoa Faculty Senate January 2012

1. Upcoming Projects 2. Campus Space Analysis 3. Campus Energy Report

27 April 2020 UHM Office of Facilities and Grounds 1

27 April 2020

Office of Facilities and Grounds

Some Facility Definitions

Term

AIM CRDM FCA FRRM GF GSF NASF PM and RM

Definition

The computerized Work Order maintenance management and space management system used to track work orders and manage available campus space Capital Renewal and Deferred Maintenance – The amount of capital dollars needed to repair the backlog of deferred maintenance and a forecast of future required capital maintenance needs Facilities Condition Assessment – A physical assessment of the actual condition of campus buildings used to validate life-cycle models Facilities Renewal and Resources Model – A computerized life-cycle modeling system for tracking and forecasting campus capital requirements General Funded Buildings (i.e. Classrooms, Lab, Offices, etc.) Gross Square Feet Net Assignable Square Feet – The space you can actually assign to an activity (i.e. Classroom, Lab, Office, etc.) Preventative Maintenance and Reactive (Repair) Maintenance UHM Office of Facilities and Grounds 2

Office of Facilities and Grounds

Upcoming Projects (March 2012 – August 2013) Edmondson Hall Gartley Hall, Structrual Retrofit and Renovation Campus Lighting Upgrades - Design/Build RFP Clarence T.C. Ching Athletic Complex Art, Biomed, Kennedy, Moore, Sakamaki, St. Johns - Hamilton Library Phase 2 - R/R Central Plant Sys, HVAC Biomedical Sciences Bldg, Stabilization Improvements Various Buildings, Elevator Modernization Phase I Women's Locker Room & Nagatani Academic Center HPER/A - Upgrades to HVAC, plumbing, equipment, Biomed R/R HVAC Equip, Reheat h2o sys, bldg air bal & Loop D - Extend secondary piping, R/R Central Plant Sys Stan Sheriff Center, R/R HVAC Equipment, and Bilger Addition, R/R HVAC - Central Plant Equipment Bilger Hall - General Mechanical Repairs & Upgades to Coconut Island, Code & Safety Improvements - Marine Art Building, Electrical Distribution System Music Complex, R/R bldg HVAC equipment & controls Queen Liliuokalani Student Svcs Center, General exterior 15,000,000 12,500,000 10,000,000 8,697,941 5,500,000 4,500,000 4,230,000 4,100,000 3,863,500 3,751,752 3,400,000 2,987,966 2,500,000 2,100,000 2,083,000 2,054,000 1,993,000 1,800,000 1,650,000 Kennedy Theatre, Repaint/Repair Exterior Auxiliary Services Building, Health Services Building, and Upgrade Metering, Phase I Marine Sciences Building, Repaint/Repair Exterior Watanabe Hall, General Repairs and Repainting Pope Laboratory (Head House) Reroof Shidler College of Business (SCBA), Electrical Distribution Everly Hall, Reroof PRI Building #1 Reroof Holmes Hall, Upgrade Lighting Law School & Law Library Reroof Fire Safety Improvements -- Music Complex, Replace Fire Keller Hall, Electrical Distribution System Improvements George Hall, Electrical Distribution System Lyon Arboretum Cottage Demolition Institute for Astronomy, Replace Fire Alarm System Architecture Building, Lighting Upgrades Spaulding Hall, Lighting Upgrade TOTAL CONSTRUCTION 782,000 728,000 700,000 661,000 554,000 525,000 525,000 390,000 380,000 349,000 340,000 300,000 250,000 218,000 200,000 164,000 120,000 104,000 102,301,159 UHM Office of Facilities and Grounds 27 April 2020 3

Annually

Office of Facilities and Grounds

How Projects Are Created UH System Issues a Capital Renewal Report based on OFG Inputs BOR Legislature CFPB Review UH System Facilities Prioritizes Project List UHM Office of Facilities and Grounds 27 April 2020 4

Office of Facilities and Grounds

Campus Space Analysis Update 27 April 2020 UHM Office of Facilities and Grounds 5

Office of Facilities and Grounds

Overview • Goal to provide an accurate management tool for space management and space costing • Sources of information for the creation of data sets: – Space • AIM Space Management Data – Annualized 10-year CRDM Requirement • FRRM and FCA – Annual PM, RM, Materials and Electrical Expenses • FCA, AIM Actual, and imputed for null data • Labor Cost data based on external shop rates UHM Office of Facilities and Grounds 27 April 2020 6

Office of Facilities and Grounds

Status • AIM Space Survey 90% complete – 188 GF buildings – 8,245 individual spaces – 3.8 million GF Net Assignable Square Feet (NASF) – Major challenges to keep current • We can now report Net Assignable Square Feet by type, building, and room • Building Cost Data set 90% complete • We have now have the ability to understand expenses by individual building GSF UHM Office of Facilities and Grounds 27 April 2020 7

Office of Facilities and Grounds

The Top 80% of all GF NASF Uses OFFICE RESEARCH/NONCLASS LABORATORY STACK CLASSROOM CLASSROOM LABORATORY ATHLETIC FACILITIES SPECTATOR SEATING OFFICE SERVICE CENTRAL STORAGE RESEARCH/NONCLASS LABORATORY SERVICE CONFERENCE ROOM ATHLETIC OR PHYSICAL EDUCATION SHOP SLEEP AND STUDY WITH TOILET OR BATH OPEN LABORATORY ATHLETIC OR PHYSICAL EDUCATION SERVICE GREENHOUSE CENTRAL COMPUTER OR TELECOMMUNICATIONS TOTAL 27 April 2020 UHM Office of Facilities and Grounds 1,121,305.37 28.23% 478,853.35 12.05% 277,604.37 225,761.43 6.99% 5.68% 166,855.50 134,255.96 123,446.03 4.20% 3.38% 3.11% 117,550.89 95,303.31 80,225.13 68,360.68 65,036.47 51,014.70 46,805.78 43,297.06 42,873.29 2.96% 2.40% 2.02% 1.72% 1.64% 1.28% 1.18% 1.09% 1.08% 31,272.73 0.79% 3,169,822.04 79.79% 8

27 April 2020

Office of Facilities and Grounds

Classrooms CLASSROOMS Kuykendall Hall Shidler College of Business Moore Hall Webster Hall Law School Art Building Bilger Hall Architecture Building Keller Hall Saunders Hall Biomedical Sciences Building George Hall Sakamaki Hall COUNT 11 9 8 16 27 22 38 12 11 8 5 7 11 NASF 20,357 19,756 14,192 10,079 9,415 8,915 8,531 8,361 8,135 7,669 7,596 6,490 6,354 UHM Office of Facilities and Grounds 9

Office of Facilities and Grounds

Building Data • There are 212 Total GF On-Campus Buildings comprising 4.6 M GSF • 51 GF Buildings have actual electricity data – 69% of the GSF and 80% of the kWh used on-campus • 58 GF Buildings have FCA PM cost data • 139 GF Buildings have AIM RM cost data • By employing linear approximation for the buildings without PM and electricity data we created a list of 139 GF Buildings (4.4 M GSF 90% of Operating Costs) joined with CRDM to create an annual cost per GSF per building UHM Office of Facilities and Grounds 27 April 2020 10

Office of Facilities and Grounds

Ranked by Actual kWh bildingname Hamilton Library POST Holmes Hall Biomedical Sciences St. John Laboratory Complex Bilger Addition Agricultural Sciences HIG Saunders Hall HPER Campus Center Keller Hall Astronomy fy2011__kWh 12,417,350 annual_elect_exp 3,476,858 8,361,600 6,861,120 2,341,248 1,921,114 6,626,850 5,084,800 5,027,800 3,018,413 2,961,920 2,886,125 2,514,000 2,357,600 2,324,310 2,231,400 1,855,518 1,423,744 1,407,784 845,156 829,338 808,115 703,920 660,128 650,807 624,792 % 11.9% 8.0% 6.6% 6.3% 4.9% 4.8% 2.9% 2.8% 2.8% 2.4% 2.3% 2.2% 2.1% UHM Office of Facilities and Grounds 27 April 2020 11

Office of Facilities and Grounds

Ranked by Total Cost per GSF

buildingname

Snyder Hall Holmes Hall St. John Laboratory Complex Bilger Addition Biomedical Sciences Building Environmental Health and Safety Office 3-Dive Safety Pacific Ocean Science & Technology (POST) Keller Hall Hawaii Institute of Geophysics Marine Sciences Building Wist Hall Watanabe Hall Sherman Laboratory Pacific Biomedical Research Center (PBRC) Physical Science Building Krauss Hall University Avenue #4 Army ROTC #3 Softball Field - Restroom Facilities Fiscal Services (Financial Management Office) Agricultural Engineering Institute Bachman Annex #9 27 April 2020

gsf

18,030 88,546 125,796 73,330 184,592 528 225,000 49,143 126,708 95,500 24,591 66,167 49,042 16,294 42,873 1,540 1,540 1,400 735 1,303 15,689 1,700

total_Ops

495,435 2,281,941 1,820,105 1,701,517 2,453,790 13,665 2,957,952 811,112 1,118,073 940,390 522,099 585,797 547,892 134,971 608,954 29,312 29,312 25,954 12,635 21,953 133,066 25,743

annual_crdm

433,995 1,903,768 2,877,780 987,596 4,111,695 3,110 4,167,663 655,270 2,523,760 1,796,685 181,725 1,289,032 841,697 295,792 510,367 9,071 9,071 8,247 4,330 7,675 198,695 10,014

total_annual

929,431 4,185,709 4,697,884 2,689,113 6,565,485 16,776 7,125,615 1,466,382 3,641,833 2,737,075 703,824 1,874,829 1,389,588 430,763 1,119,321 38,383 38,383 34,200 16,965 29,628 331,761 35,757

per_gsf

51.55

47.27

37.35

36.67

35.57

31.77

31.67

29.84

28.74

28.66

28.62

28.33

28.33

26.44

26.11

24.92

24.92

24.43

23.08

22.74

21.15

21.03

UHM Office of Facilities and Grounds 12

Office of Facilities and Grounds

Ranked by Total Cost per NASF Campus Average $2.71

Building

Softball Field - Restroom Facilities Lab School Lockers (University High School Lockers) Multipurpose Bldg. (Univ. High) St. John Laboratory Complex Bilger Addition Biomedical Sciences Building Hawaii Institute of Geophysics Watanabe Hall Environmental Health and Safety Office 3-Dive Safety Pacific Ocean Science & Technology (POST) Sherman Laboratory Keller Hall Korean Studies, Center for Speech Pathology/Audio Laboratory Marine Sciences Building Holmes Hall Agricultural Science Facility Art Building Wist Hall Law School

Annual OpEx

12,635 27,474 70,984 1,820,105 1,701,517 2,453,790 1,118,073 585,797 13,665 2,957,952 547,892 811,112 103,745 65,909 940,390 2,281,941 1,191,861 948,258 522,099 588,525

Annual CapEx

4,330 14,349 72,563 2,877,780 987,596 4,111,695 2,523,760 1,289,032 3,110 4,167,663 841,697 655,270 126,140 79,722 1,796,685 1,903,768 886,922 2,086,942 181,725 461,144

NASF

148 419 2,231 74,281 47,065 116,308 64,560 36,603 341 150,321 29,999 31,989 5,091 3,234 61,699 95,318 47,883 70,132 16,656 24,882

Monthly Cost/NASF

9.57

8.33

5.36

5.27

4.76

4.70

4.70

4.27

4.10

3.95

3.86

3.82

3.76

3.75

3.70

3.66

3.62

3.61

3.52

3.52

UHM Office of Facilities and Grounds 27 April 2020 13

Office of Facilities and Grounds

Sustainability 27 April 2020 UHM Office of Facilities and Grounds 14

Office of Facilities and Grounds

FY 2007 Energy Usage Reduction Plan Baseline Electrical Usage 2006 2007 2008 2009 2010 2011 2012 2013 2014 Baseline Annual kWh Engergy Program Savings kWh 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 121,350,873 Mechanical Systems kWh Conservation kWh Perfornace Contracting kWh RCx kWh PV Systems kWh Tota Program Savings kWh Net Requirement kWh 8,500,000 8,500,000 9,000,000 12,400,000 9,000,000 12,400,000 13,000,000 2,000,000 200,000 15,200,000 15,000,000 6,000,000 2,000,000 800,000 1,000,000 24,800,000 17,000,000 8,000,000 8,000,000 2,000,000 2,000,000 37,000,000 19,000,000 8,000,000 12,000,000 2,000,000 2,000,000 43,000,000 21,000,000 8,000,000 16,000,000 2,000,000 2,000,000 49,000,000 23,000,000 8,000,000 20,000,000 2,000,000 4,000,000 57,000,000

112,850,873 112,350,873 108,950,873 106,150,873 96,550,873 84,350,873 78,350,873 72,350,873 64,350,873

Percent Reduction Targets Mechanical Upgrades Conservation Perfornace Contracting RCx PV Systems Total Reduction 7.0% 7.4% 0.0% 0.0% 0.0% 0.0% 7.4% 10.2% 0.0% 0.0% 0.0% 0.0% 10.2% 10.7% 1.6% 0.0% 0.2% 0.0% 12.5% 12.4% 4.9% 1.6% 0.7% 0.8% 20.4% 14.0% 6.6% 6.6% 1.6% 1.6% 30.5% 15.7% 6.6% 9.9% 1.6% 1.6% 35.4% 17.3% 6.6% 13.2% 1.6% 1.6% 40.4% 19.0% 6.6% 16.5% 1.6% 3.3% 47.0% © 2008 UHM Facilities Management 15

Office of Facilities and Grounds

Sustainability Program: Energy Retrofits Art Building HVAC Replacement Bilger Addition Prelinary Repairs Bilger Hall, Mechanical Repairs, Upgrade Chilled Water sys. & controls BioMed, Laboratory Animal Services, HVAC System Upgrades Biomedical Sciences Bldg HVAC Repairs Coconut Island, HIMB, A/C and Misc. upgrades Campus Wide EMCS Upgrades - Phase 1 George Hall, Air conditioning and ventilation modifications Gilmore Hall HVAC Repairs - Phase 1 Hamilton Library IFA Manoa HVAC Repairs Kennedy Theatre HVAC Repairs Moore Hall HVAC - Phase 1 Moore Hall HVAC - Phase 2 Music Building Complex (Orvis) HVAC Repairs PE Athletic Complex Hot Water System Sakamaki Hall HVAC Replacement -Phase 1 and 2 SCBA Mechanical Repairs-Chilled Water Plant Improvements St. John Laboratory Complex HVAC Repairs Stan Sheriff Center HVAC Repairs Watanabe Hall HVAC Repairs Campus Wide Water Conservation Upgrades - Phase 1 TOTAL $5,035,130 $7,909,125 $119,883 $90,253 $3,856,000 $3,650,000 $804,543 $34,686 $2,742,802 $7,576,079 $541,000 $228,000 $466,000 $2,117,187 $840,000 $10,776 $5,688,220 $2,683,246 $695,000 $1,297,000 $2,612,672 $1,099,941 $50,097,543 Over 20 Projects Implemented since FY2008

Office of Facilities and Grounds

Sustainability Program: Distributed Chill Water Loops • The key success factor has been UHM designed chill-water “Smart Water ” Systems that permits the sharing of interconnected building chill-water plants so that on cooler days a single building chill water system – operating at higher efficiency – can provide chill water to multiple buildings

140,000,000

Office of Facilities and Grounds

Energy Usage and Expense Trends 1Q FY2008 – 1Q FY2012 $0.60

120,000,000 100,000,000 $0.50

$0.40

80,000,000 $0.30

60,000,000 40,000,000 Annual Net U sage kWh Annual Exp ense Average C ost/kWh $0.20

$0.10

20,000,000 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 $0.00

27 April 2020 © 2008 UHM Facilities Management 18

Office of Facilities and Grounds

Mānoa Campus Energy Sustainability Program GF Total usage has decreased 13.5% Total Campus usage has decreased 9.4%

Office of Facilities and Grounds

Annual Mānoa Campus Energy Expenses Classrooms, Labs, and Athletics New Classrooms and Labs Housing and Campus Center

Total Electrical Expense

FY2007 FY2008 FY2009 FY2010 FY2011 $16,313,577 $19,006,153 $18,999,335 $16,872,090 $17,798,432 $2,870,567 $3,580,285 $3,434,611 $3,147,387 $345,330 $3,784,775 $19,184,144 $22,586,437 $22,433,946 $20,019,477 $21,928,537

Office of Facilities and Grounds

TOTAL Utility Cost Trends FY 2011 vs. FY 2012 27 April 2020 UHM Office of Facilities and Grounds 21

Office of Facilities and Grounds

Electrical Cost Trends FY 2011 vs. FY 2012 27 April 2020 UHM Office of Facilities and Grounds 22

Office of Facilities and Grounds

Cumulative Annual Variance by Cost Element 27 April 2020 UHM Office of Facilities and Grounds 23

Office of Facilities and Grounds

Mānoa Energy BTU per GSF 27 April 2020 UHM Office of Facilities and Grounds 24

Office of Facilities and Grounds

Mānoa Energy Cost Comparison per GSF 27 April 2020 UHM Office of Facilities and Grounds 25

Office of Facilities and Grounds

Cost per Student FTE 27 April 2020 UHM Office of Facilities and Grounds 26

Office of Facilities and Grounds

Sustainability Program: Mānoa Green Days • Over twenty main campus buildings currently participate in the program representing nearly 1,000,000 GSF of campus floor space.

• July 2009 pilot “power-downs” were implemented on selected buildings.

• In November 2010 the program was expanded to all participating buildings during the weekends, Thanksgiving break, and Christmas breaks.

• As a result of the MGD program the campus has experienced

a reduction of over 900,000 kWh or 1% of its annual usage

in addition to allowing UHM Facilities to gain critical experience exercising real-time control over its chill water and electrical distribution system.

Office of Facilities and Grounds

Lighting Retrofit, Photovoltaic Power, Demand Response • Campus-Wide Lighting Retrofit Design-Build Project currently pending RFP release – RFP for Campus-wide lighting retrofit of up to 4.5 million GSF – Estimated 10-15% energy reduction • UHM Facilities is currently teamed with energy consultants Newcomb, Anderson, and McCormick (NAM) to acquire 5 MW of Photovoltaic Electricity – Estimated 7-10% energy reduction • New Energy Management Systems enable Demand Response – Estimated 10-15% energy reduction

Office of Facilities and Grounds

Proposed On-Campus Photovoltaic Roof-top and Car Canopy Sites

Office of Facilities and Grounds

Conclusions • Manoa currently has more campus than it can afford • Student Tuition as a source of utility funds is limited – $1,665 per Student FTE FY2011 – $2,265 per Student FTE FY2012 • UH Manoa Must Rationalize its Facility Expenses to match available Tuition resources – Increased reliance on debt financing of projects – Increased reliance on new sources of revenues – New Cost Allocation Model • We need to work together to develop a new Campus UHM Office of Facilities and Grounds 27 April 2020 30